Minutes City of Mechanicsville


February 11, 2013


The Mechanicsville City Council met in regular session on Monday, February 11, 2013 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Pam Cavey, Deanna Cook, Rob Davis, Calvin Paup and Pam Logue.  Others present included Alan Zerbe, Jim Barber, Lonni Koch, Doug Cook, Dan Paidar and son, Donna Kuehnle, Dorothy Russell, and Warren Wethington.


Receive visitors/public comment:

Warren Wethington asked for clarification on the council’s position regarding on-call time for the police chief.  Council resolved that the current budget has a balance of $1400 allocated for overtime pay and that the police chief can coordinate with the sheriff’s office to manage his schedule accordingly.


Dorothy Russell and Donna Kuehnle provided information on a $500 grant they received from Trees Forever to be used for energy efficient plantings and will be used to help replace the trees that were recently identified for removal by the DNR forestry survey.  The council thanked and congratulated the group for their efforts.


CONSENT AGENDA:  Dee Cook motioned, Pam Cavey seconded to approve the consent agenda including the agenda, minutes from 2/6/13, finance reports, and claims.  Roll call vote: Ayes: Davis, Cook, Cavey, Logue, and Paup.  Nays: None. Motion carried.


The claims approved were as follows:

QUILL                                               OFFICE SUPPLIES                                       $105.73

AGVANTAGE FS INC                               VEHICLE OPERATIONS                                 $985.68

ALLIANT ENERGY                                  ELECTRIC/GAS EXPENSE                            $7,319.61

AMAZON.COM                                     LIBRARY MATERIALS                                   $325.32

AREA AMBULANCE SERVICE                     OTHER PROF SERV EXP                                  $75.80

BANYON DATA SYSTEMS INC                    OTHER CONTRACTUAL SERVICE                     $795.00

BRIDGE COMMUNITY BANK                      OTHER CONTRACTUAL SERVICE                       $73.48

CARGILL DEICING TECHNOLOGY               OPERATING SUPPLIES                               $1,811.25

CASEYS GENERAL STORE                        VEHICLE OPERATIONS                                 $836.53

CEDAR COUNTY SOLID WASTE                 PAYMENTS TO OTHER AGENCIES                  $1,008.00

CEDAR RAPIDS PHOTO COPY INC              OFFICE EQUIPMENT REPAIR                           $33.30

CLARENCE LOWDEN SUN-NEWS & ADV        PRINTING & PUBLISHING EXP                           $43.66

CONSUMER REPORTS                            SUBSCRIPTION & ED MATERIAL                        $49.00

DANS TIRES & MORE                             VEHICLE REPAIR                                          $78.90

ED M FELD EQUIP CO INC                        MINOR EQUIPMENT                                     $480.00

ELLIOTT EQUIPMENT                             VEHICLE REPAIR                                        $862.86

EMERGENCY VEHICLE SALES                    VEHICLE REPAIR                                        $264.74

ENTWISLE, ANGIE                                 JANITORIAL EXPENSE                                  $660.00

HACH COMPANY                                   CHEMICALS                                                $75.89

IOWA FIREMENS ASSOCIATION                ASSOCIATION DUES                                    $253.00

IOWA WORKFORCE DEVELOPMENT            INSURANCE EXPENSE                                  $180.00

IWIRELESS                                         TELECOMMUNICATIONS                                 $57.86

JIMS AUTO BODY                                  VEHICLE REPAIR                                          $95.56

JOHN DEER FINANCIAL                          OPERATING SUPPLIES                                   $28.84

JOHNSON COUNTY REFUSE INC                OTHER PROF SERV EXP                              $3,002.50

KEYSTONE LABORATORIES, INC                OTHER PROF SERV EXP                                $285.00

KIRKWOOD COMMUNITY COLLEGE             TRAINING                                                  $30.00

KOCHS SERVICE & SUPPLY LLC                  FURNITURE/FIXTURES                                 $316.77

LIONS CLUB                                        OTHER SUPPLIES                                         $50.00

MATT PARROTT & SONS CO                     OFFICE SUPPLIES                                       $192.56

MECHANICSVILLE TELEPHONE CO              TELECOMMUNICATIONS                               $307.71

MISSISSIPPI VALLEY PUMP                       OTHER PROF SERV EXP                              $4,511.60

MPH INDUSTRIES INC                            OTHER CAPITAL EQUIP                                $214.06

NATIONAL GEOGRAPHIC SOCIETY             SUBSCRIPTION & ED MATERIAL                        $39.00

OVERDRIVE                                        SUBSCRIPTION & ED MATERIAL                      $634.38

PEOPLE                                             SUBSCRIPTION & ED MATERIAL                        $44.50

QUILL                                               OFFICE SUPPLIES                                       $252.49

SADLER POWER TRAIN                           VEHICLE REPAIR                                        $288.46

SANDRY FIRE SUPPLY LLC                       ALLOWANCES - UNIFORMS                             $48.00

SEEHUSEN INSURANCE AGENCY                INSURANCE EXPENSE                                  $269.00

SHEPLEY PHARMACY                              OPERATING SUPPLIES                                   $31.75

TIPTON CONSERVATIVE & ADVERTIS          PRINTING & PUBLISHING EXP                         $441.60

US CELLULAR                                      TELECOMMUNICATIONS                                 $61.41

WALMART                                          OPERATING SUPPLIES                                   $22.02

WELLMARK BC BS                                 GROUP INSURANCE                                  $3,480.54

WENDLING QUARRIES INC                      OPERATING SUPPLIES                                  $279.31

CLIA LABORATORY PROGRAM                  OTHER CONTRACTUAL SERVICE                     $150.00

BATTERIESPLUS                                   OPERATING SUPPLIES                                   $61.25

PAYROLL                                                          WAGES                                                               $12,079.19


Total Receipts and Disbursements for month of January by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Debt Service



Capital Project



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposits





Public Hearing Budget Amendment:  Having found notice was published to hear comments for or against the proposed amendment the Mayor opened the public hearing and with no oral or written comments being received, Calvin Paup motioned, Dee Cook seconded to close the public hearing.  Ayes all.  Motion carried.



Fire Report:  Lonni Koch reported 3 fire calls including a grass fire, mutual aid to a building fire in Morley, and lift assist for the ambulance.  A request to repair 3 Pass Device Failures at a total cost of $720 and for 4 attendees to attend Fire School in Ames at a cost of $320, plus hotel and mileage was approved with a motion by Pam Cavey and second by Dee Cook.  Ayes all.  Motion carried.


Ambulance Report: A total of 17 ambulance calls were reported and a flat tire was fixed on the ambulance.


Public Works Report: Zerbe reported the garbage truck and the dump truck both had some repair work done to them, the information back from the manufacturer on the meter that was sent in indicated that there was nothing wrong with the meter, and provided council with information on modifying the Tornado aerators that eliminate the need to grease the lower end of the units at a cost of $1869 to modify and install each unit.  We have a total of 6 units that could be done.  Calvin motioned, Rob seconded to have two units done and to verify with the engineers that the pumps will stay the same with the proposed future changes before doing the remaining four.  Ayes all.  Motion carried.


Police Report:  Police Chief Barber went over his annual report and made council aware of the public safety comparison of calls for the year being 91 for fire, 226 ambulance and 588 police.  Council encouraged Jim to continue to work with the Law Center utilizing the overtime and the part time budget amounts as needed.


Administration Report:  Coppess updated council on the completion of the Education and Encouragement section of the SRTS grant with markers and paper to be furnished to the elementary for posters and then displayed around town regarding encouragement in using the North Cedar Route to Learning and children participating will be awarded with a pedometer to be used to keep track of their use of the route.  This has been pre-approved by the IDOT for reimbursement up to the $1100 allotted.  Calvin Paup motioned, Dee Cook seconded to approve.  Ayes all.  Motion carried.


Coppess also presented council with the plaque that was received from the Minnesota Twins Grant and reminded them that the 6 month update was due back to them as well as the final grant update to Cedar County Community Foundation.   Citizen complaint regarding snow removal from the sidewalk was reviewed; plans were forwarded to the engineer for the park shelter, and updated council on the discovery of a frozen water pipe and the corresponding bill.


Old Business:

Claims regarding meter inaccuracy reference Ordinance 91.10:  Lengthy discussion regarding the accuracy test ordinance.  Pam Cavey shared information she had researched on the internet and made the motion to waive the sewer charges but not the water for Dan Paidar’s one month and for Jake Koch’s 3 months.  Dee Cook seconded.  Ayes: Cavey, Paup, Davis, and Cook.  Nay:  Logue.  Motion carried.  Council discussed additional research be done to see how other communities ordinances read which was assigned to the water committee of Calvin and Rob.


New business discussion and possible action on:


Resolution 2013-2 Establishing Fund Balance Policies pursuant to GASB 54:  The passage of GASB 54 made a change in the definition of Special Revenue Funds and as a result the city would need to modify which column it reported the activity of some of its special revenue funds on the Annual Report.  These funds should no longer be classified as special revenue funds but would be considered General funds instead; they include the ballpark trust fund, the fire trust fund, and the ambulance trust fund.  Dee Cook motioned, Pam Logue seconded to approve the Resolution 2013-2 to establish the fund balance policy according to GASB 54.  Roll call: Ayes: Cook, Logue, Paup, Cavey, and Davis.  Nays:  None.  Resolution adopted.


Resolution 2013-3 to adopt the Budget Amendment and Certification for 2013:  Dee Cook motioned, Rob Davis seconded to adopt the Budget Amendment for 2013.  Roll Call:  Ayes:  Cook, Logue, Paup, Cavey, and Davis. Nays:  None.  Resolution adopted.


Budget Work session:

Salaries for 2014 budget:  Rob Davis provided a proposal listing various amounts for each employee.   Dee Cook motioned, Calvin Paup seconded to include a 2% cost of living increase for the 2014 budget.  Ayes:  Cavey, Paup, Logue, and Cook.   Nays: Davis.  Motion carried.


A budget work session was set for Feb 19 at 6:00 p.m. The public hearing was set for 3-11-13.


Public Works Position:  The question was brought before the council as to whether they would accept a counter offer which was an additional 50 cents up front and 25 cents less upon attaining the Grade 2 certification.  The motion was made by Pam Logue seconded by Pam Cavey to leave the offer as is with out any changes. Ayes all.  Motion carried. The applicant has until 2-15-13 to accept or reject the original offer.


Committee Reports:  Calvin Paup reported a request to have benches installed at the cemetery near the doughboy of which Cavey and Cook were assigned to research.



Set next regular meeting date: Monday, March 11, 2013


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Pam Logue motioned, Pam Cavey seconded, to adjourn the meeting at 9:55 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer