City of Mechanicsville

REGULAR COUNCIL MEETING

June 11, 2007

 

The Mechanicsville City Council met in regular session on Monday, June 11, 2007 at City Hall. Mayor David L. Furry called the meeting to order at 7:00 p.m.  Council members present for roll call were Jeff Christianson, Larry Beck and Karrie Johnson.  Pam Logue-Newcomb arrived at 7:02 p.m.  Absent:  Tom Hall.  Others present included Jim Barber, Rhett Taylor, Alan Zerbe and Jan Kuda.

 

OPPORTUNITY for any citizen present to discuss items not on the agenda: 

Jan Kuda stated that she would like to have 20 minutes at the next meeting to discuss the Reverse 911 and pre-disaster program.

 

CONSENT AGENDA: Karrie motioned, Larry seconded to approve the consent agenda including the agenda, minutes from 5/21/07, finance reports, and claims. Roll call vote: Ayes:  Christianson, Beck, Logue-Newcomb and Johnson.  Nays:  None.  Hall absent.  Motion carried.

 

The claims approved were as follows:

IA STATE UNIVERSITY

CONFERENCE

181.00

DAN PAIDAR

TRAIN/CONF

147.66

PAYROLL

WAGES

5,803.17

BRIDGE COMMUNITY BANK

FICA/MC

3,571.37

I P E R S

IPERS

1,607.82

US POSTMASTER

POSTAGE

124.80

BUSINESS RADIO SALES

FIRE RADIOS

1,990.00

ALLIANT ENERGY

STREET LIGHTS

5,030.86

ARAMARK UNIFORM SERVICE

CLOTH ALLOW

127.62

CASEY'S GENERAL STORE

VEH SUPPLY

87.06

CEDAR CO. SOLID WASTE

FEES LANDFILL

1,024.25

CEDAR VALLEY MOBILITY

ADVERTISING

4,000.00

L E DENDINGER

ATTY SERVICES

150.00

DORIS FLOWER SHOP

KOHL GRAVE DEC

50.00

FRIENDS OF THE ANIMALS

CONTRACT FEES

50.00

GATEWAY COMPANIES INC

CAPITAL EQ

1,300.92

HAWKEYE FIRE & SAFETY CO

OP EQ REPAIR

55.00

IA ASSN MUN UTILITIES

PUBLICATIONS

5.00

IOWA WIRELESS

TELEPHONE

172.49

JOHN'S LOCK & KEY

BLDG MAINT

357.50

JOHNSON CO REFUSE INC

RECYCLING

2,232.50

KEYSTONE LAB, INC

TEST FEES

264.80

LISBON-MTVERNON AMB SERV

MUTUAL AID

75.00

KUNDE OUTDOOR EQUIPMENT

CAPITAL EQ

25.97

MECHANICSVILLE TELE. CO.

TELEPHONE

311.42

QUARTERMASTER

CLOTH ALLOW

104.97

PETROMART

VEH SUPPLY

76.17

STRACKBEINS, INC.

VEH REPAIR

20.97

CONSERVATIVE PUBLISHING

PUBLICATIONS

233.10

WALMART

MISC SUPPLY

12.66

IA EMS ASSOCIATION

DUES

50.00

TIME

SUBSCRIPTION

29.95

WALMART

COMP EQUIP

17.88

IA OFFICE SUPPLY

MAINTENANCE

181.50

EAST CENTRAL LIBRARY SER

LIB VIDEO

9.51

DEMCO

LIB SUPPLIES

67.79

EIGHMY LETTERING DESIGN

BRICK LETTERING

29.27

AMAZON.COM

BOOKS

630.73

MOVIE LICENSING USA

SUBSCRIPT

75.00

KOCH'S PAINT & LUMBER

SUPPLIES

1,031.77

AIRGAS, INC.

MED SUPPLY

284.47

RITA BECKER

SUPPLIES

28.69

NEW HORIZON FS INC.

VEH SUPPLY

852.33

QUILL CORPORATION

OFFICE SUPLY

114.96

WALMART

MISC SUPPLY

13.68

PAYROLL

WAGES

6,336.44

 

 

Total Receipts for the month of May by fund:

 

Agency-Water

50.00

Ambulance Trust

2,674.27

Fire Trust

15,238.71

General

73,245.88

Gift Trust

22.01

Library Expendable Trust

19.67

Road Use Tax

7,316.81

Sewer Utility

6,484.07

Solid Waste

8,019.79

Special Revenue

6,285.47

Employee Benefit

3,344.46

Water

-11,051.44

Water Sinking Fund

20,000.00

 

Total disbursements for the month of May by fund:

Agency-Water

500.00

Ambulance Trust

1,129.20

General

46,566.66

Gift Tree Trust

325.00

Road Use Tax

3,724.70

Sewer Utility

26,965.51

Solid Waste

6,632.37

Special Revenue Emp Benefit

2,669.67

Water Utility

3,431.17

Water Sinking Fund

22,299.82

 

DEPARTMENT REPORTS:

Ambulance Report: Sherie Paup prepared and submitted a written report indicating 26 calls with 4 being traumas and 22 medical.

 

Police Report:  Police Chief Jim Barber presented the council with his written report of activity for the month which included 7 agency assists; 1 Ambulance assist; 1 arrest; 8 citizen assist; 3- 911,  1 theft; 5 traffic stops with 2 citations and 3 warning’s.  In addition to 3 nuisance abatements filed, and  4 code violations  for illegal parking, noise disturbance, curfew violation and citations issued for careless driving, no valid drivers license, and fail to abate nuisance.

 

FIRE DEPARTMENT REPORT:  Fire Chief Rhett Taylor reported a total of 4 calls with 3 being storm watch and 1 vehicle rollover (mower-tractor).  There were 47 county members present for the county meeting.  He also reported that the pump on 165 was certified and checked out ok.

 

Taylor requested to purchase 8 flashlights at a total cost of $950 and indicated that the processor went out of the imaging camera.  A replacement camera was furnished and upgraded at a cost of $3200.  The replacement comes with a 1 year warranty.  The original camera was purchased 4 years ago at a cost of $10,000.  Beck motioned, and Johnson seconded to approve the expenditures on next years budget.

 

Public Works Report: Public Works director Alan Zerbe reported that the annual drinking water quality report was completed and published. The small town sign replacement program application was submitted and included a total of 19 signs with 3 being yield signs and the rest stop signs and posts.  Zerbe requested  that the chemical shed at well # 2 be modified to have a 4 inch floating slab put in to correct the problem with the shed tipping.  The control pressure in well 2 went out and a service call has been placed to correct.  A grass trimmer was also purchased to replace one that was not cost effective to repair.  Pam motioned, Larry seconded to approve vacation requested for July 9-13.  Ayes all.  Motion carried.

 

Zerbe was asked to gather pricing on garbage truck and containers for a self lifting system.

 

Administration Report:  Coppess reported that the library board has two members whose terms will be up on June 30.  Lavonne Christianson has agreed to serve another term.  Kathleen Sauer has decided to resign after serving for 12 years.  There will be a reception following the board meeting on June 27 at the library at approx. 8:00 p.m. in Kathleen’s honor.  George Patterson was appointed to fill the vacancy.  Larry Beck motioned, Karrie Johnson seconded to accept the appointments of Lavonne and George to a 3 year term on the library board.  Ayes all.  Motion carried.

 

Information about the upcoming Small City Workshop was provided as well as the Family Movie Night on July 14 at the Memorial Building.

 

 

Old Business:

Discussion and possible action on:

 

First Street Improvements:  The council reviewed the 3 options previously presented by IIW Engineers and requested to have a break down of the costs between the east and west ends on option 3 before making a final decision on the scope of the project.  As a result of the preliminary surveying that has been completed, reconsideration was needed due to the placement of the current fence, lack of finding pins in the county road portion, and whether or not the gravel road is centered within the right of way. 

 

Ordering Complications with Drinking Fountain:  Motion was made by Pam, seconded by Jeff to proceed with ordering model 4400 without the jug filler, if parts for the current Halsey Taylor model can not be purchased.  Ayes all.  Motion carried.

 

Review of Correspondence from Attorney on tax sale property:  A motion was made by Pam, seconded by Jeff, to have the Clerk and Mayor attend the tax sale on Monday, June 18 at 10:00 a.m. in order to protect the interests of the city for the property that is up for public bid.  Ayes all.  Motion carried.

 

New Business:

DISCUSSION AND POSSIBLE ACTION ON:

Fourth of July Activities:  Council reviewed the schedule of July 4 activities which include the Lion’s Club Butterfly Chops from 11-1; 4:00 p.m.T-Ball games; 5:00 McMethodist Food Tent; 6:30-8:30 John Krob Band and MAC Ice Cream; and Fireworks at dusk.

 

LOSST Revenue special election and to place the question on the ballot on how to apply the excess 1% collected for the Cedar County Law Enforcement Center.  Pam Logue-Newcomb introduced resolution 2007-15 which states the question of shall the following public measure be adopted? Yes No Revenue from the excess 1% local option sales and service tax collected for the Cedar County Law Enforcement Center shall be used by the City of Mechanicsville 100% for any lawful purpose of the City including but not limited to parks and recreation, community building improvements, and other capital improvements.  The measure is to be placed on the ballot at a Special Election on October 30, 2007.  Seconded by Larry Beck.  Roll Call: Ayes:  Christianson, Beck, Logue-Newcomb and Johnson.  Nays:  None.  Hall absent.  Resolution adopted

 

Resolution 2007-16 for budget transfer of $1000 from the Cemetery budget to the Park activity both within the culture and recreation program area was motioned to be adopted by Karrie, seconded by Pam.  Roll call vote: Ayes:  Christianson, Beck, Logue-Newcomb and Johnson.  Nays:  None. Hall absent.  Resolution adopted.

 .

Committee Reports: Information was shared regarding the possibility of modifying the lease agreement for the rental of the Memorial Building to include asking the question of whether a cover charge will be collected at the door in combination with alcohol being served.  If so, it may be necessary to provide for your own security guard of the premises or implementing an additional charge including not refunding the deposit if the police department is called to respond to the premises for any disorderly conduct.  It was also noted that several comments have been received about how nice the windows look.

 

A discussion was also held on the implementation of the additional stop signs and other traffic control measures that will need to be implemented near the intersection of 125th and Elm Street (X-40).  Correspondence that was received from the Cedar County Engineer was also reviewed.

 

Correspondence:   Alliant Energy Branching Out program references Mechanicsville’s Trees Forever projects and comments from Dorothy Russell. The Iowa League of Cities Annual conference and exhibit information was distributed. A letter from Pioneer Valley Mobile Home court was also received and a letter of support for Steve Lacina and the CCEDCO from the Cedar County Supervisors was read.

 

Mayors Comments:   Included a walk to Memorial Building to view the installation of the chair lift and a brief demonstration on the operation of it.

 

Set next regular meeting date:  7-9-07 at 7:00 p.m.

 

ADJOURN:  There being no further business to come before the Council at this time, council member Beck motioned, Logue-Newcomb seconded, to adjourn the meeting at 8:21 p.m. Ayes all.  Meeting adjourned.

 

ATTEST:

 

____________________________                     _______________________________

Linda K. Coppess, CMC                                         David L. Furry, Mayor

City Clerk/Finance Officer