Minutes City of Mechanicsville


January 14, 2013


The Mechanicsville City Council met in regular session on Monday, January 14, 2013 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Pam Cavey, Deanna Cook, and Rob Davis.  Calvin Paup and Pam Logue were absent.  Others present included Alan Zerbe, Jim Barber, Judy Hartman, Lonni Koch, Dan Paidar, and Jake Koch.


Receive visitors/public comment: None.


CONSENT AGENDA:  Dee Cook motioned, Rob Davis seconded to approve the consent agenda including the agenda, minutes from 12/14/12, finance reports, annual report, claims, change order number 1 for Horsefield Contracting, partial pay estimate number 3 for Horsfield Contracting. Roll call vote: Ayes: Davis, Cook, and Cavey. Nays: None. Absent:  Logue and Paup.  Motion carried.


The claims approved were as follows:

AGVANTAGE FS INC                               VEHICLE OPERATIONS                                 $532.60

ALLIANT ENERGY                                  ELECTRIC/GAS EXPENSE                            $6,050.96

AMAZON.COM                                     LIBRARY MATERIALS                                   $524.92

AREA AMBULANCE SERVICE                     OTHER PROF SERV EXP                                  $75.80

AREA DIESEL SERVICE INC                      VEHICLE REPAIR                                        $148.60

CASEYS GENERAL STORE                        VEHICLE OPERATIONS                                 $925.63

CEDAR COUNTY SOLID WASTE                 PAYMENTS TO OTHER AGENCIES                  $1,260.00

DAVE SCHMITT CONSTRUCTION CO I         OTHER CAPITAL EQUIP                                $945.50

GALLS                                               OPERATING SUPPLIES                                   $10.99

HART-FREDERICK CONSULTANTS PC          STORM DRAINAGE                                  $12,582.23

HAWKEYE TRUCK EQUIPMENT                  VEHICLE REPAIR                                        $671.75

HORSFIELD CONTRACTING                      STORM DRAINAGE                                $163,558.00

IMFOA                                              ASSOCIATION DUES                                     $40.00

IOWA NETWORK SERVICES                     OTHER CONTRACTUAL SERVICE                       $44.85

IOWA ONE CALL                                   OTHER PROF SERV EXP                                   $5.40

JOHNSON COUNTY REFUSE INC                OTHER PROF SERV EXP                              $3,002.50

KEYSTONE LABORATORIES, INC                OTHER PROF SERV EXP                                $333.70

KOCHS SERVICE & SUPPLY LLC                  BLDG MAINT & REPAIR                                 $255.08

LAW ENFORCEMENT SYSTEMS INC             OFFICE SUPPLIES                                       $110.00

MATT PARROTT & SONS CO                     OFFICE SUPPLIES                                        $48.38

MECHANICSVILLE TELEPHONE CO              TELECOMMUNICATIONS                               $313.37

ODD JOBS INC                                     OTHER PROF SERV EXP                              $1,050.00

QUILL                                               OFFICE SUPPLIES                                       $206.97

SEEHUSEN INSURANCE AGENCY                INSURANCE EXPENSE                                  $212.00

SHEPLEY PHARMACY                              OPERATING SUPPLIES                                   $57.90

STAMP FULFILLMENT SERVICES                 POSTAGE/SHIPPING                                  $1,121.95

TIME                                                 SUBSCRIPTION & ED MATERIAL                        $35.00

TIPTON CONSERVATIVE & ADVERTIS          PRINTING & PUBLISHING EXP                         $277.28

US CELLULAR                                      TELECOMMUNICATIONS                                 $61.41

US HWY 30 COALITION                          ASSOCIATION DUES                                     $50.00

WELLMARK BC BS                                 GROUP INSURANCE                                  $2,953.20

HUGH SIGNS                                       VEHICLE REPAIR                                        $375.00

THINKSAFE                                         OPERATING SUPPLIES                                   $65.00

ACCO                                               MINOR EQUIPMENT                                     $200.00

PAYROLL                                                          WAGES                                                               $28,694.70


Total Receipts and Disbursements for month of December by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Tree Trust



Debt Service



Capital Project



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposits





Fire Report:  Lonni Koch reported 7 fire calls including a vehicle fire on 12/11; a motor vehicle accident; 12/21 medical assist; 12/31 motor vehicle accident and landed life guard; mutual aid building fire at Tipton, assist with medical  on 1/10; and 1/14 vehicle roll over on 160th and Echo.   New truck was lettered for a cost of $375, Midwest is making some changes that were noted after delivery that did not match the specs such as the dump valve in the back was only 30 inches off the ground and needs to be 34 inches to dump into the portable tank; the rack that holds the portable tank was for a 1250 gallon tank rather than a 2100 gallon, and one of the valves was supposed to be chrome.  These are being corrected at no charge to the city.  One 2 ˝ inch nozzle handle needs replaced.  Winter Fire School will be February 22 – 24 with 4-6 interested in attending, details on cost will be available next month.  The Trustee Meeting is set for Feb 12 at 6:30 p.m. at the Fire Station.  A total of 91 calls were reported for 2012.  Pam Cavey motioned, Dee Cook seconded to approve the fire report.  Ayes all.  Motion carried.


Ambulance Report: Lonni Koch reported 18 ambulance calls with 3 being mutual aid to Clarence, 1 mutual aid for Lisbon, and 1 call to Stanwood.  Tera Baker is moving out of the district and a Thank you was extended for EMS service.  Rob Davis motioned, Pam Cavey seconded to approve the ambulance report.  Ayes all.  Motion carried.


Public Works Report: Zerbe reported moving snow from the snow storm and had 2 breakdowns on the truck.  One being the chain for the sander broke and has been replaced and the other the rear wheel seals are being fixed. 


Police Report:  Police Chief Barber provided a recap for the year which included 5 accidents, 96 agency assists, 10 animal cases, 22 arrests, 4 assaults, 3 building checks, 95 citizen assist, 15 criminal mischief, 1 domestic assaults, 3 fire dept assist, 7 harassment, 68 -- 911, 1 sex abuse/assault, 16 thefts, 54 traffic stops with 15 citations, 39 warnings, 1 trespass, 7 abatements filed, 3 bad check notices served, 137 warnings for code violations for illegal parking, golf cart violations, ATV violations, abandoned refrigerator, illegal burning, animal at large, curfew violation, fireworks violation, no peddlers license, loud music; 37 citations issued for no drivers license, speeding, drive while revoked, theft, abandoned refrigerator, illegal parking, no peddlers license, stop sign violation, trespass, drive while suspended, RR crossing violation, criminal mischief, disorderly conduct, public urinating, 54 traffic stops with the break down being 37 white males, 16 white females, and 1 black male.


Administration Report:  Coppess informed council of an upcoming Water Utility and rate setting workshop webinar on January 22, prepared worksheets for the budget work session, working out the details with the school and the IDOT in order to finish up the Education and Encouragement section of the SRTS grant. 


Old Business:

Claims regarding meter inaccuracy reference Ordinance 91.10:  Council reviewed the ordinance and determined that a final decision would be tabled until confirmation was received from the manufacturer on the status of Jake Koch’s meter.  Dan Paidar indicated that he would be sending a written request to have his meter sent in for testing along with the $5 deposit.


New business discussion and possible action on:

First meeting of the new year:  Mayor Stine appointed Dee Cook as Mayor Pro-Tem, Tipton Conservative was named the official newspaper, Doug Simkin was re-appointed as City Attorney, and the Committee appointment will stay the same as 2012.  Pam Cavey motioned, Dee Cook seconded to confirm the appointments.  Ayes all.  Motion carried.


Resolution to update 28E agreements:  Rob Davis motioned, Dee Cook seconded to approve resolution 2013-1 requesting the dollar amounts for the fire contracts to be a total of .6075 cents per thousand of the 2012 valuation and increasing the ambulance base charge from $350 to $400 and mileage from $8.15 to $9.75 per loaded mile.  Ayes:  Davis, Cook, and Cavey.  Nays:  None.  Absent:  Logue and Paup.  Resolution adopted.


Set Date for Public Hearing on 2013 Budget Amendment:  Dee Cook motioned and Rob Davis seconded to set the date for the public hearing on the 2013 budget amendment to be February 11, 2013 at 7:00 p.m.  Ayes all.  Motion carried. 


Review ball park plans for concession stand: Pam Cavey motioned, Rob Davis seconded to approve sending the proposed plans to Hart Frederick to have plans and specs drawn up and prepared for sealed bids.  Ayes all.  Motion carried.


Love is a Hug/Kids’ Club to ask for forgiveness of water and garbage bills:  Upon review of the ordinance Rob Davis motioned, Dee Cook seconded to deny the request as the city does not want to incur the legal fees to have the ordinance changed and be applicable to all others who may seek the same request. Ayes all.  Motion carried.


Kluesner Construction Proposal:  Zerbe recommended only doing 2 of the items on the proposal at this time which were a section of West South Street from Fayette to Madison and South Jefferson St for a total cost of $3254.64

Pam Cavey motioned, Dee Cook seconded to approve Zerbe’s recommendation.  Ayes all.  Motion carried.


Alliant Energy transformation of Street Lights:  Correspondence was received from Alliant Energy indicating that they will begin a gradual transformation of the street lights in the community.  The new lights use light-emitting diode (LED) technology and offer many benefits including improved light quality compared to current high-pressure sodium lights in both color and uniformity on the roadway.  LED lights also use less energy and required less maintenance.


Alliance Water Resources:  Information was received regarding the services they provide for water and wastewater testing.


Set date to interview PW candidates:  Feb. 5th or 6th at 6:00 pm


Committee Reports:  Pam Cavey reported talking with Librarian about the front trim, cement work coming off, metal trim needing touched up and some separation of the wood joints.  Rob Davis and Mayor Stine will look at.


Correspondence was received and filed from the city attorney indicating that he needed more time to research resolution 2012-14 and indicated that it may be controlled by the federal Fair Labor Act.


Set next regular meeting date: Monday, February 11, 2013


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Dee Cook motioned, Pam Cavey seconded, to adjourn the meeting at 8:25 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer