Minutes City of Mechanicsville


February 10, 2014


The Mechanicsville City Council met in regular session on Monday, February 10, 2014 at City Hall.  Mayor Larry Butler called the meeting to order at 7:00 p.m.  Council members present for roll call were Rob Davis, Dee Taylor, & Pam Cavey.  Dee Cook & Pam Logue were absent. Others present included Nick Lange, Lonni Koch, Randy Sandhagen, Mike Hayslip, Doug Wolfe, Al Dohmen, and Mark Broulik.


Receive visitors/public comment:   Mark Broulik stated that he appreciates the fantastic job with the snow removal; however, requests that the red pickup slow down so that it does not throw the snow back onto the sidewalk after it is shoveled.


CONSENT AGENDA:  Pam Cavey motioned, Rob Davis seconded to approve the consent agenda including the agenda, minutes from 1/13/14, finance reports, claims, and liquor license renewal.  Roll call vote: Ayes: Cavey, Taylor, and Davis.  Nays: None.  Logue and Cook absent. Motion carried.


The claims approved were as follows:

COLLECTION SERVICES CENTER                   PAYROLL                                                   $343.22

IRS                                                            PAYROLL                                                    $2,217.62

AGVANTAGE FS INC                               VEHICLE OPERATIONS                                 $781.00

ALBAUGH, TOM                                    VEHICLE OPERATIONS                                   $93.96

ALLIANT ENERGY                                  ELECTRIC/GAS EXPENSE                            $8,908.35

AMAZON.COM                                     LIBRARY MATERIALS                                   $429.23

BANYON DATA SYSTEMS INC                    OTHER CONTRACTUAL SERVICE                     $795.00

BOUND TREE MEDICAL                           OPERATING SUPPLIES                                   $92.90

BRIDGE COMMUNITY BANK                      OTHER CONTRACTUAL SERVICE                       $73.48

BUSINESS RADIO SALES & SERVICE            OPERATING SUPPLIES                                   $70.00

CAR QUEST AUTO PARTS                        VEHICLE OPERATIONS                                   $80.64

CARGILL DEICING TECHNOLOGY               OPERATING SUPPLIES                               $1,763.13

CASEYS GENERAL STORE                        VEHICLE OPERATIONS                                 $746.88

CEDAR COUNTY SOLID WASTE                 PAYMENTS TO OTHER AGENCIES                  $1,044.00

CEDAR RAPIDS PHOTO COPY INC              OTHER CONTRACTUAL SERVICE                       $64.01

CHASE CARD SERVICES                          POSTAGE/SHIPPING                                    $465.36

CITA                                                 ASSOCIATION DUES                                     $25.00

CRUISE, CASSIE                                           DEPOSIT REFUND                                            $7.41

ENTWISLE, ANGIE                                 JANITORIAL EXPENSE                                  $300.00

HART-FREDERICK CONSULTANTS PC          ENGINEERING EXPENSE                                $403.75

IOWA FIREMENS ASSOCIATION                ASSOCIATION DUES                                    $253.00

JOHN DEER FINANCIAL                          VEHICLE REPAIR                                      $3,698.56

JOHNSON COUNTY REFUSE INC                OTHER PROF SERV EXP                              $3,002.50

KEYSTONE LABORATORIES, INC                OTHER PROF SERV EXP                                $324.80

KIECKS                                              ALLOWANCES - UNIFORMS                            $138.65

KOCH, DANIEL & YOLUNDA                      ASSOCIATION DUES                                     $15.00

KOCHS SERVICE & SUPPLY LLC                  BLDG MAINT & REPAIR                                 $112.50

LISBON-MT VERNON AMBULANCE              OTHER PROF SERV EXP                                $100.00

LYNCH FORD                                       VEHICLE REPAIR                                        $146.73

MARTIN GARDNER ARCHITECTURE            ENGINEERING EXPENSE                             $7,536.17

MECHANICSVILLE TELEPHONE CO              TELECOMMUNICATIONS                               $360.38

NAPA AUTO PARTS                               OTHER SUPPLIES                                         $20.87

P & K MIDWEST                                    VEHICLE REPAIR                                          $27.19

QUILL                                               OFFICE SUPPLIES                                       $267.20

ROTO-ROOTER                                    OTHER CONTRACTUAL SERVICE                     $700.00

SEEHUSEN INSURANCE AGENCY                INSURANCE EXPENSE                                  $269.00

SULZNER, CHAD                                   OTHER CONTRACTUAL SERVICE                     $262.50

TAYLOR; TONYA                                          DEPOSIT REFUND                                           $50.00

THOMPSON TRUCK & TRAILER INC             VEHICLE REPAIR                                          $54.56

TIPTON CONSERVATIVE & ADVERTIS          PRINTING & PUBLISHING EXP                         $375.81

US CELLULAR                                      TELECOMMUNICATIONS                               $191.88

UTILITY EQUIPMENT COMPANY                 UTILITY SYSTEMS & STRUCTURES                    $530.33

WENDLING QUARRIES INC                      OPERATING SUPPLIES                                  $469.97

ZOLL MEDICAL CORPORATION                 OTHER CONTRACTUAL SERVICE                 $10,836.00

KOCH, DANIEL & YOLUNDA                      TRAINING                                                  $25.00

PAYROLL                                                          WAGES                                                                 $8,823.40


Total Receipts and Disbursements for month of January by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Gift Fund



Debt Service



Capital Project



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposit




Open Public Hearing:  For the purpose of hearing comments on the proposed plans and specifications, proposed form of contract, and engineers estimated cost for the construction of a concession stand and restrooms at the ball field.  All were available for inspection and review.  Notice had been published and Mayor Butler opened the public hearing.  There was some discussion about the funding still needed in order to complete the payment and who specifically would be operating the concession stand and whether the proceeds from the sales would go back to the city to help finance the improvements.  There being no additional comments, or questions presented, the hearing was then closed.  Ayes all.  Motion carried.



Fire Report:  Lonnie Koch reported 3 fire calls including a gas smell on 2/3/14; a motor vehicle rollover on 2/4/14; and a Natural gas leak on a farm tap on 2/10/14.   A request was made to replace the rear and front light bar on 168 at a cost of approx. $800 followed by a report that 168 is the 1996 Dodge 4 wheel drive pickup that will need to be replaced in the next 5 years.  The annual meeting with the trustees will be 2/11/14 at 6:30.


Ambulance Report: A total of 10 ambulance calls were reported for the month.  A-9 was serviced and found a small oil leak and the upper and lower ball joints are weak at a estimated cost of $760 to repair.  Safety committee meeting was set up for 2/21/14 at 6:00 p.m.  A request to add a line for the second ambulance was also submitted in order to send the data to the hospital from the Zoll monitor.


Doug Wolf and Mike Hayslip presented information on the current costs to take the Paramedic training being $10,370 per person from the University of Iowa and a request for consideration for reimbursement.  Mike will complete testing in April and Doug is in week 6 of the 15 week class.  Council requested clerk to check with other towns and with city attorney to develop policy on educational benefits being provided by the city not just to volunteers but for employees as well.


Pam Cavey motioned, Rob Davis seconded to approve the light bar for 168, repairs for A-9 and the additional phone.  Ayes all.  Motion carried.


Police Report:  Randy Sandhagen started last week and is getting familiar with the town.  Dee Taylor invited him to attend Lions Club meeting.


Public Works Report: Nick Lange reported that the loader broke and was fixed; the plow is broke and is waiting for parts; they went and inspected the street sweeper and will most likely be delivered in April.  Requested direction on what the council wanted to do with the old 455 JD mower and wood chipper.  Council directed that clerk put on Craig’s list.  Pam Cavey passed along compliments that she has received on the snow removal.  Discussion followed on replacing the lawn mower.  State prices were received on various styles of mowers including zero turn.  Council requested that a recommendation be brought back to the next meeting as to which option would be preferred.


Administration Report:  Coppess reported that the gas regulator at the library froze today, of which Alliant was able to thaw and allow the furnace to start working again; may need to consider a type of outside cover for the future and that FEMA had called as a follow up to a Notice of Interest that we had submitted under the Hazard Mitigation Funding program last fall to let us know that legislation was being worked on under a separate funding source where by a 50/50 cost share was being considered and wanted to know if we would still be interested.  We concurred and requested that they notify us if and when it becomes available.


New business discussion and possible action on:

Resolution 2014-6 to recognize the Eastern Iowa Regional Housing Corp Housing Trust Fund:  Pam Cavey motioned, Rob Davis seconded to approve the resolution.  Roll call vote: Ayes: Cavey, Taylor, and Davis.  Nays: None.  Logue and Cook absent. Resolution adopted.


Inquiry about helping to fund the salt/sand for parking lot where helicopter lands:  The city is not interested.


Resolution 2014-7 to approve the proposed plans and specifications, proposed form of contract, and engineers estimated cost for the construction of a concession stand/restrooms and approval to proceed with bid letting.  Pam Cavey motioned, Rob Davis seconded to approve the resolution.  Roll call vote: Ayes: Cavey, Taylor, and Davis.  Nays: None.  Logue and Cook absent. Resolution adopted.


Appoint Brianna Sauer to Library Board:  Mayor Butler appointed Brianna Sauer to the library board with a motion by Pam Cavey, seconded by Dee Taylor to approve.  Ayes all.  Motion carried.


Budget work session:  Consideration for items to include in the budget were replacing the hot water heater at the park pavilion, a second pick up truck for public works $27,000; snow plow $6,500; hot mix at $75/ton packer rent $56/day to fix some of the indentations in the streets where they have settled; crack sealing $10,375; water shut off valves at $1841 each (3); water valves cleaning/exercise 54 valves $5/plug; vac rental of $175/hr or possibly entering a 28 E agreement with Olin and others; Fire hydrants replace 2 at $3,861 each; pump for phosphate $800; raise manhole lids ($125-$300 each); catch basins/storm pipes on Jefferson Street & one at intersection of Madison & South; ball field mowing $200/time; additional lagoon and engineering fees to address the issues exceeding the permit limitations will need to be addressed after the dredging project is completed. A capital improvement project may require addressing what appears to be a possible bottleneck in the sewer system along Elm Street. 

Resolution 2014-8 setting the salaries for appointed officers and employees of the City of Mechanicsville for the fiscal year 2014-2015:  Pam Cavey motioned, Dee Taylor seconded to approve the resolution establishing a 2% increase in wages.  Roll call vote: Ayes: Cavey and Taylor.  Nays: Davis.  Logue and Cook absent. Motion carried.


Committee Reports: None.


Correspondence was received from Linda Patterson regarding establishing a community night which was assigned to the Culture and Recreation committee to follow up on.  Acknowledgement was also received by Horsefield Construction on returning and completing the storm sewer project by May 1.


Set next regular meeting date: 3-10-14


Mayor Comments:  Mayor Butler indicated that we have had some equipment failures but would try to keep the council updated on the situations as they come up.


ADJOURN:  There being no further business to come before the Council at this time, council member Pam Cavey motioned, Rob Davis seconded, to adjourn the meeting at 8:59 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, MMC                                    Larry Butler, Mayor

City Clerk/Finance Officer