City of Mechanicsville


February 13, 2012


The Mechanicsville City Council met in regular session on Monday, February 13, 2012 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Rob Davis, Pam Cavey, Calvin Paup, Deanna Cook and Pam Logue.  Others present included Alan Zerbe, Jim Barber, Lonni Koch, Michelle Finnegan, Randy Krutzfield, Hart Frederick Engineering; Brian Walshire, Wyatt Swartendruber, Tom Thimmes, and Adam Sandberg.


Receive visitors/public comment:  None.


CONSENT AGENDA:  Deanna Cook motioned, Rob Davis seconded to approve the consent agenda including the agenda, finance reports, claims, and minutes from 1/23/12. Roll call vote: Ayes: Cavey, Paup, Cook, Davis, and Logue. Nays: None. Motion carried.


The claims approved were as follows:


    US POST OFFICE                                POSTAGE/SHIPPING                                     $340.40

  ACCO                                              CHEMICALS                                              $417.80

  AGVANTAGE FS INC                            VEHICLE OPERATIONS                                 $293.61

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $6,968.00

  AMAZON.COM                                    LIBRARY MATERIALS                                  $619.34

  AMENT, INC                                        ENGINEERING EXPENSE                                $686.38

  ARMSTRONG MEDICAL                          TRAINING                                                 $191.84

  BANYON DATA SYSTEMS INC                 OTHER CONTRACTUAL SERVICE                     $770.00

  BARBER, JAMES                                 TRAINING                                                   $15.00

  BOUND TREE MEDICAL                          OPERATING SUPPLIES                                  $375.32

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                               $1,015.66

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                  $1,215.00

  CEDAR RAPIDS PHOTO COPY INC             OFFICE EQUIPMENT REPAIR                             $46.11

  CHASE CARD SERVICES                        POSTAGE/SHIPPING                                      $44.00

  CORTEZ TRUCK EQUIPMENT                    HEAVY EQUIPMENT                                     $359.26

  DANS TIRES & MORE                            VEHICLE REPAIR                                          $67.20

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $555.00

  GADE MOTOR CO                                VEHICLE REPAIR                                          $95.25

  GALLS                                             ALLOWANCES - UNIFORMS                           $160.94

  GEE ASPHALTS SYSTEMS INC                 STREET MAINT EXP                                     $764.20

  HART-FREDERICK CONSULTANTS PC        OTHER PROF SERV EXP                                $573.75

  IOWA HEALTH PHYSICIANS                    MEDICAL/WELLNESS EXPENSE                       $145.00

  IOWA OFFICE SUPPLY                           OTHER SUPPLIES                                         $19.75

  IOWA ONE CALL                                 OTHER PROF SERV EXP                                   $8.10

  IOWA PRISON INDUSTRIES                      POSTS/SIGNS                                            $810.00

  IWIRELESS                                         TELECOMMUNICATIONS                                 $67.28

  JJJ ENTERPRISES, INC                           STREETS                                              $10,771.53

  JOHNSON COUNTY AMBULANCE             OTHER PROF SERV EXP                                   $0.00

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,952.50

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $333.70

  KIRKWOOD COMMUNITY COLLEGE           OTHER PROF SERV EXP                                 $40.00

  KOCHS SERVICE & SUPPLY LLC               BLDG MAINT & REPAIR                                 $207.95

  LISBON-MT VERNON AMBULANCE            OTHER PROF SERV EXP                                $600.00

  MECHANICSVILLE TELEPHONE CO            TECHNOLOGY SERVICES EXP                        $510.54

  NATIONAL GEOGRAPHIC SOCIETY            SUBSCRIPTION & ED MATERIAL                        $34.00

  NORTH AMERICAN SALT                        OPERATING SUPPLIES                                $1,939.99

  ODD JOBBER                                      GROUNDS MAINTENANCE                           $1,450.00

  P & K MIDWEST                                   VEHICLE REPAIR                                          $85.57

  QUILL                                               OFFICE SUPPLIES                                         $69.25

  SADLER POWER TRAIN                         VEHICLE REPAIR                                         $212.22

  SANDRY FIRE SUPPLY LLC                     ALLOWANCES - UNIFORMS                           $394.00

  SEEHUSEN INSURANCE AGENCY              INSURANCE EXPENSE                                  $269.00

  SMITH, JEFF                                       TRAINING                                                   $41.40

  STAMP FULFILLMENT SERVICES               POSTAGE/SHIPPING                                     $553.90

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING EXP                          $146.34

  US HWY 30 COALITION                         ASSOCIATION DUES                                     $50.00

  WEBER, KRIS                                                 WATER DEPOSIT                                           $50.00

  WELLMARK BC BS                               GROUP INSURANCE                                  $3,829.37

  WENDLING QUARRIES INC                      OPERATING SUPPLIES                                $1,768.81

  ZOLL MEDICAL CORPORATION                OPERATING SUPPLIES                                   $60.62

  LUKE OBERBRECKLING & SONS               VEHICLE REPAIR                                         $764.48

  JOHNSON COUNTY AMBULANCE             OTHER PROF SERV EXP                                $200.00

  SHEPLEY PHARMACY                           OPERATING SUPPLIES                                   $13.73

  AIRGAS NORTH CENTRAL                      OPERATING SUPPLIES                                  $140.73

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                 $75.80

  ECHOVISION INC                                  TELECOMMUNICATIONS                                 $29.99

  CLEARY BUILDING CORP                       BUILDINGS                                             $8,211.00

  PAYROLL                                                        WAGES                                                                $11,709.16


Total Receipts and Disbursements for month of January fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball park Fund



Capital Project



Perpetual Care



Ambulance Trust



Fire Trust



Water Utility



Sewer Utility



Solid Waste



Water Sinking Fund



Water Deposits





Administration Report:  Coppess reported receiving communication that Green Valley Ag and Turf has been sold to P&K Midwest and received information from the insurance agent about a new service available for data compromise coverage.  The coverage is subject to underwriting eligibility and has 3 levels available for $25,000 of coverage the premium costs $420; $50,000 of coverage is $677; or $100,000 is $1219.  No coverage was selected.


Public Works Report: Zerbe reported doing some snow removal; electric heater in tower 2 went out and is in process of being replaced; pot holes patched; cylinder on belly plow and bearings on chain repaired; and a water main break Saturday at Second and Jefferson.


Police Report:  Police Chief Barber provided a recap of the calls for the month which included 1 accident; 6 agency assist, 1 animal case, 6 arrests, 3 assaults; 7 citizen assist, 1 harassment; 6 – 911, 2 thefts,  6 traffic stops, 6 warnings 20 warnings for code violations; illegal parking, ATV Violations; 5 citations issued for illegal parking, public urinating, disorderly conduct and theft.


Fire Report:  Lonni Koch reported 3 fire calls which included one grass/tire fire and two lift assist with A-3.  Requests to purchase 10 foot combination ladders, 2 hand stop signs for $20 each; maintenance on the air compressor used to fill the air packs at $600; NFPA pump certification scheduled for April and the Four gas monitor was sent in for repair were approved with a motion by Rob Davis and second by Dee Cook.  Ayes all.  Motion carried.  Lonni also announced that the annual fireman’s dance will be March 24 with the dance proceeds going towards the truck.

Ambulance Report: Lonni Koch reported 24 ambulance calls with 2 of them being for Tipton not having a crew and 2 of them to Stanwood. A new cell phone was received today for use with the monitor in transmitting data to the hospital.  Also received confirmation that we received the grant for the narrowband radio conversion will be a 1 for 1 exchange.  Request to attend Code 1 March 9 & 10 up to 6 people attending at a cost of $175 for 2 days or $95 for 1 day in Cedar Rapids was approved with a motion by Pam Cavey, seconded by Calvin Paup.  Ayes all.  Motion carried.  It was also noted that A-3 went to Don’s Truck Center in Fairbanks for an air bag valve repair.


Old Business:

Outside area for library Eagle Scout proposal:  Wyatt Swartzendruber shared his plans for a reading garden in the back of the library and using it as an Eagle Scout project.  Some of the work will include a 10x10 arbor with benches on side and a pond less water feature.  The library board has approved the design, will still need to get the troop and national approval before he begins.  Mondo Silva will also be donating time to help him with the project.  The cost of materials is estimated at $3007 from Wendling quarries and Menards.  Grants have been submitted to Alliant Energy and Cedar County Community Foundation.  Project is anticipated to be done between May and September.  Calvin Paup motioned, Rob Davis second to approve the project and if grants are not successful city will find funds to support it.  Ayes all.  Motion carried.


Waste Water Permit request for waste load allocation:  Randy Krutzfield, Hart Engineering was present to share the information received back from the DNR on the request for waste load allocations.  Basically during the cold winter months the city is not able to meet the permit levels that are established and is being required to come up with a plan of action in order to meet them.  The Plan of Action needs to be completed by March 30 and submitted to the DNR.  At this time, they are suggesting covers for the lagoons to keep temperatures warmer, baffle curtains, and possibly a polishing unit.  This will also help reduce the algae and amount of weeds.  It is expected to cost about a million dollars of which the city can try to apply for CDBG funding to assist with the costs.  Hart Frederick will prepare the plan and submit to council at next meeting for approval.


Salt shed:  Council reviewed the revised proposal from Cleary for a 26x36 shed at a total cost of $13,685, Pam Cavey motioned, and Rob Davis seconded to approve the proposal and authorized the project to be completed.  Ayes all.  Motion carried.


Bushes/shrubs:  The proposal from RVM Landscaping for a landscape bed to be installed $1019 was approved with a motion by Calvin Paup, and second by Pam Logue subject to approval from the adjacent property owners. Ayes all.  Motion carried.


Street Light Resolution:  Council discussed the improvement of having the longer arm put on the street light and adjusting the angle as it helped to light up the intersection more.  A motion was then made by Pam Cavey and seconded by Dee Cook to table making any more lighting changes at the intersection until the entire walkway could be lit up better.  Ayes all.  Motion carried.


New business

Resolution 2012-1 authorizing the purchase of 5 acres of land:  Pam Cavey motioned, Rob Davis seconded to approved the resolution to authorize the mayor and clerk to execute the paperwork necessary to purchase 5 acres of land including the survey work done, paying Carl Robison for the fertilizer, the city attorney to review and recording the transaction.  Roll call vote:  Ayes:  Cook, Logue, Paup, Cavey, and Davis.  Nays:  None.  Resolution adopted.


Request to apply for Cedar County Community Foundation Grant:  Calvin Paup motioned, Pam Logue seconded to authorize the submission of a grant request of $7500 for the second phase including the dirt work, lime and tiling for the ball park area which included donations of labor from the vendors.  Ayes all.  Motion carried.


Set date for public hearing on 2012 budget amendment hearing 2012:  Pam Cavey motioned, Pam Logue seconded to set the date for the public hearing to be March 12 at 7:00 p.m.  Ayes all.  Motion carried.


Approve 28E agreements with townships and Morley’s transport agreement 2012-2:  Calvin Paup motioned, Pam Logue seconded to authorize the mayor and clerk to execute the agreements on behalf of the city.  The tax rate for the fire protection was set at 60 ¾ cents for the townships share.  The map was also modified to show the additional ambulance coverage in Fremont Township.  Ayes all.  Motion carried.


Resolution 2012-3 to fix a date for a public hearing on a loan agreement in a principal amount not to exceed $775,000:  Calvin Paup motioned Rob Davis seconded to adopt the resolution by removing the purchase of radio equipment and inserting construction of sewer improvements and setting the date for March 12, 2012 at 7:00 p.m.  Roll call vote:  Ayes:  Cook, Logue, Paup, Cavey, and Davis.  Nays:  None.  Resolution adopted.


Set date for public hearing on 2013 budget hearing:  Calvin Paup motioned Rob Davis seconded to set the date for March 12, 2012 at 7:00 p.m.  Roll call vote:  Ayes:  Cook, Logue, Paup, Cavey, and Davis.  Nays:  None. Motion carried.


Resolution 2012-4 setting salaries:  Rob Davis motioned, Pam Cavey seconded to approve the resolution setting the salaries for 2012-2013.  Roll call vote:  Ayes:  Cook, Logue, Cavey, and Davis.  Nays:  Paup.  Resolution adopted.


Committee Reports: There is a vacancy on the P&Z Commission and the vacancy will be posted.


Correspondence: None.


Set next regular meeting date: Monday, March 12, 2012


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Calvin Paup motioned, Rob Davis seconded, to adjourn the meeting at 9:18 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer