City of Mechanicsville

REGULAR COUNCIL MEETING

March 9, 2009

 

The Mechanicsville City Council met in regular session on Monday, March 9, 2009 at City Hall.  Mayor David L. Furry called the meeting to order at 7:00 p.m.  Council members present for roll call were Larry Beck, Carla Barnhart, Gene Brown, Jeff Christianson and Bryan Lovell.  Others present included Jim Barber, Alan Zerbe, Rhett Taylor, Sherie Paup, Sophie Weber, Peggy Beck, Rick Weber, Tim Beck, Rob Davis, Kerri Poduska, Matt Moravek, Linda Patterson, Jennifer Crandall, Tina Hanks, Boyd Stine, Donna Fedderson, and Tim Malott.

 

Receive visitors/public comment:

Donna Fedderson presented council with a request to reserve 4 parking spaces in front of 117 E First Street as she is researching plans to open a laundry mat in the former grocery store.  She proposed signs similar to the one that reserves parking for the chiropractic office.  Council discussed and suggested that an additional handicapped parking space could be added if the business opened, otherwise would be too difficult to enforce and everybody else would want reserved parking spaces in front of their building.

 

CONSENT AGENDA: Bryan Lovell motioned, Larry Beck seconded to approve all items under the consent agenda including the agenda, the minutes from 2/9/09, finance reports and claims. Roll call vote: Ayes:  Beck, Brown, Christianson, Barnhart, and Lovell. Nays: None.  Motion carried.

 

The claims approved were as follows:

ODD JOBS INC-JERRY DAKE

BURIALS

2,775.00

JOHNSON CO REFUSE INC

RECYCLING

2,232.50

PAYROLL

WAGES

5,714.55

INTL REVENUE SERVICE

PAYROLL TAXES

3,617.22

I P E R S

IPERS

1,689.49

BRIDGE COMMUNITY BANK

MISC CONTR

20.76

US POSTAL SERVICE

POSTAGE

88.80

WELLMARK

INSURANCE

3,017.07

KAREN UNRUH

REFUND DEP

50.00

DEB KABELE

REFUND DEP

50.00

NICK WEBER

REFUND DEP

50.00

LEANN CORDS

REFUND DEP

50.00

AMAZON.COM

LIB VIDEO

224.25

NICKELODEON

LIB SUBSC

39.99

NATIONAL GEOGRAPHIC SOCI

LIB SUBSC

34.00

FOLLETT SOFTWARE COMPANY

LIB SUBSC

769.00

IA OFFICE SUPPLY

OFF SUPP

116.22

RICKARD SIGN & DESIGN

OFF SUPP

206.70

PEOPLE

LIB SUBSCRIPTION

49.95

KELLY EBY

REIMBURSE

17.43

ALLIANT ENERGY

UTILITIES

7,397.05

ALLMED

OPER SUPPLY

111.87

ANGIE ENTWISLE

MNT/REPAIR

270.00

BARRON EQUIPMENT CO

BLDG MAINT

1,080.53

CEDAR CO. SOLID WASTE

LANDFILL

804.00

ECONO SIGNS

SIGNS

133.20

ERB'S BUSINESS MACHINES

MAINTENANCE

161.00

FIRE SERV TRAIN BUREAU

TRAINING

90.00

GREEN VALLEY AG & TURF

VEH REPAIR

324.26

HAWKEYE FIRE & SAFETY CO

CAPITAL EQUIP

457.57

IA ASSN MUN UTILITIES

PROF SERVICES

433.26

IA RURAL WATER ASSN.

TRAINING

10.00

IOWA WIRELESS

TELEPHONE

134.48

JOHNSON CO REFUSE INC

LANDFILL

2,937.50

KEYSTONE LAB, INC

PROF SERVICES

21.00

KIRKWOOD COMM. COLLEGE

AMB TRAINING

790.00

CONNIE KNUTSEN

AMB TRAINING

80.00

LYNCH FORD-MT. VERNON

VEH REPAIR

154.74

LISBON-MTVERNON AMB SERV

MUTUAL AID

300.00

MATT PARROTT & SONS CO.

OFFICE SUPPLY

220.67

ODD JOBS INC-JERRY DAKE

BURIALS

410.00

QUILL CORPORATION

OFFICE SUPPLY

316.68

SANDRY FIRE SUPPLY

CAPITAL EQUIP

833.12

THE TIPTON CONSERVATOR

PUBLICATIONS

300.18

US POSTAL SERVICE

POSTAGE/BOX RENT

439.68

SEEHUSEN INS. AGENCY,INC

INSURANCE

27,299.00

KOCH'S PAINT & LUMBER

OPER SUPPLY

67.82

KEYSTONE LAB, INC

PROF SERVICE

209.90

AGVANTAGE FS INC.

FUEL

819.37

DANS TIRES AND MORE

VEH REPAIR

2,082.67

PAYROLL

WAGES

5776.85

ARAMARK UNIFORM SERVICE

UNIFORM

168.76

CEDAR COUNTY RECORDER

RECORD FEE

135.00

MECHANICSVILLE TELE. CO.

TELEPHONE

323.87

SHEPLEY SNYDER PHARMACY

OPER SUPPLY

4.40

FARM PLAN

OPER SUPPLY

50.16

I M F O A

TRAINING

100.00

 

Total Receipts and Disbursements for month of February by fund

Fund

Receipts

Disbursements

Agency-Water

50.00

 

Ambulance Trust

6,675.63

3,079.36

Fire Trust

.37

 

General

5,986.66

24,551.01

Library Expendable Trust

3.08

 

Perpetual Care

100.00

 

Road Use Tax

9,818.26

5,906.46

Sewer Utility

5,219.42

5,095.71

Solid Waste

7,764.30

8,668.90

Special Revenue LOST

6,013.73

 

Employee Benefit

136.95

2,477.14

Water Utility

8,531.29

3,988.30

 

Public Hearing on 2010 Proposed Budget:  At 7:06 p.m. the Mayor opened the public hearing on the proposed 2010 budget, having found that the proper notice was published and no written comment received.  No other comments being stated a motion was made by Bryan Lovell, seconded by Carla Barnhart to close the public hearing. Ayes all.  Motion carried and the hearing was closed at 7:09 p.m.

 

Introduction of Tim Malott Cedar County 911/EMA Coordinator:  Tim was welcomed to the meeting by Mayor Furry and then told about some of his responsibilities as 911/EMA Coordinator for the county.  He stated that he is responsible for assigning street addresses for the county and for providing a link between the state and others within the county when it is necessary to set up on EOC (Emergency Operations Center).

 

REPORTS:

Ambulance Report: Sherie Paup presented the ambulance report which included 9 medical calls. A safety committee meeting was set up for Monday, March 16 at 7:00 p.m.

 

Fire Department Report:  Rhett Taylor reported that the fire department worked on the training for SCBA recertification.

 

Police Report:  Police Chief Jim Barber provided a summary of the calls for the month which included 4 agency assists; 1 ambulance assist; 2 animal cases; 1 arrest; 20 citizen assist, 1 domestic assault; 3 harassment;  8 911; 1 theft; 3 traffic stops 3  warnings.  1 bad check notice served; 11 citations issued for illegal parking.

 

Public Works Report:  Zerbe reported maintenance being done on vehicles changing oil and filters; and picked up leaves that were missed last fall. Spring Clean up was set for April 14 and the cemetery will be cleaned off starting April 13.  Zerbe will be attending a wastewater class in Washington on March 10.  It was noted that there were 5 residents where garbage was not picked up this week due to the recycling container being too close or the container was backwards.  Letters were sent notifying the residents of the correction that was needed.

 

Administration Report:  Coppess reported receiving a copy of the grant application that was prepared for the Lincoln Highway banners and the date for the public hearing on the 2009 budget amendment was postponed to April 13.  A request to attend the Spring IMFOA Conference on April 15-17, registration $100 & hotel 2 nights $75 in Des Moines and a request for vacation days of March 20-24 were approved with a motion by Bryan Lovell, seconded by Jeff Christianson.  Ayes all.  Motion carried.

 

Old Business:

Response from city attorney on livestock ordinance (request for council approval to place livestock in “pasture”/vacant lots):  On February 11 Mayor Furry spoke with City Attorney Dendinger regarding the livestock.  The only way for the livestock to be permitted is if council approves to waive the ordinance.  Peggy Beck provided pictures for the council to see the accumulation of manure that is next to her mom’s property.  The mayor called for a motion from the council requesting if anyone wanted to approve waiving the ordinance.  After due consideration, there being no motion made, the Mayor indicated that he would send correspondence directing the livestock be removed as they are in violation of the ordinance.

 

Parks & Recreation Board ordinance: Having reviewed the samples that were provided last month, the council discussed filling in the blanks with a minimum of a 5 member board (could be more) with overlapping 2 year terms. Jennifer Crandall, Tina Hanks and Nicole McCullough all expressed an interest in serving on the board.  A motion was made by Larry Beck, seconded by Gene Brown to approve the first reading of the ordinance.  Ayes all.  Motion carried.

 

Proposal for well house:  Zerbe present a proposal from JJJ Enterprises for making repairs to the well house which was approved with a motion by Larry Beck and seconded by Gene Brown.  Aye all.  Motion carried.

 

Authorize the signing and approval of the grant application to the Community Foundation of Cedar County for park improvements:  Bryan Lovell motioned, Carla Barnhart seconded to authorize the clerk to sign the grant application on behalf of the city for $7500 for skate park equipment.  Funding for the project proposes using local option sales tax funds, the donations from the RAGBRAI proceeds, and additional fund raising of approximately $2000 if the grant is received.   Ayes all.  Motion carried.

.

New Business:

DISCUSSION AND POSSIBLE ACTION ON:

Approve 5 day Liquor license:  Motion was made by Bryan Lovell, seconded by Jeff Christianson to approve the request for a liquor license from the Post Prom Committee for a fund raiser.  Ayes all.  Motion carried.

 

Renewal of annual liquor license:  Motion was made by Larry Beck, seconded by Gene Brown to approve renewing the liquor license for Doug Out.  Ayes all.  Motion carried.

 

Resolution 2009-3 adopting 2010 budget:  Motion was made by Bryan Lovell, seconded by Larry Beck to approve the resolution adopting the 2010 budget as printed.  Roll call:  Ayes:  Beck, Brown, Christianson, Barnhart, and Lovell.   Nays:  None.  Resolution adopted.

 

Update drug & alcohol policy (non regulated employees):  Having adopted the updated drug and alcohol policy for regulated employees last month, the non-regulated employee policy was adopted this month with a motion by Carla Barnhart and second by Gene Brown.  The motion adopting the policies included direction to update the hand book by referencing both policies as provided by CJ Cooper and Associates and add them as supplements to the Employee handbook.  Ayes all.  Motion carried.

 

EPA invitation to participate in project aimed at revitalizing abandoned fuel stations along Lincoln Highway:  Council reviewed correspondence and took no action at this time.

 

City of Clive Truck for sale asking $50,000:  Council reviewed specs on 2000 truck with snow plow accessories.  Larry Beck motioned to authorize Gene Brown and Alan Zerbe to go look at the truck and to put in a bid based upon their evaluation of the vehicle, not to exceed $55,000 and Jeff Christianson seconded.  Ayes all.  Motion carried.

 

Correspondence: was received from Alliant Energy regarding a rate increase and an update on Community Disaster Grant Fund allocations.

 

Set next regular meeting date: 4-13-09 

 

ADJOURN:  There being no further business to come before the Council at this time, council member Bryan Lovell motioned, Larry Beck seconded, to adjourn the meeting at 8:30 p.m. Ayes all.  Meeting adjourned.

 

ATTEST:

 

____________________________                     _______________________________

Linda K. Coppess, CMC                                         David L. Furry, Mayor

City Clerk/Finance Officer