City of Mechanicsville
REGULAR COUNCIL MEETING
March 10, 2008
The Mechanicsville City Council met in regular session on Monday, March 10, 2008 at the Memorial Building. Mayor David L. Furry called the meeting to order at 7:00 p.m. Council members present for roll call were Larry Beck, Carla Barnhart and Gene Brown. Jeff Christianson was absent. Vacancy: one seat. Others present included Jim Barber, Rhett Taylor, Sherie Paup, Bryan Lovell, Robert Davis, Doyle Pickering, Chris Yancey, Andrew Oberbreckling, Dan Paidar, Doug Cook, Lorraine Polhamus, Matt Polhamus, Matt Moravek, and Jan Kuda.
OPPORTUNITY for any citizen present to discuss items not on the agenda: None.
CONSENT AGENDA: Larry Beck motioned, Carla Barnhart seconded to approve the minutes from 2/11/08, finance reports, and claims. Roll call vote: Ayes: Beck, Barnhart and Brown. Nays: None. Absent: Christianson. Vacancy: 1. Motion carried.
The claims approved were as follows:
|
PAYROLL |
7,037.30 |
WAGES |
|
WELLMARK |
2,928.22 |
INSURANCE |
|
I P E R S |
1,839.98 |
IPERS |
|
INTL REVENUE SERVICE |
4,243.58 |
FICA/MC |
|
US POSTAL SERVICE |
125.32 |
POSTAGE |
|
PETTY CASH |
78.03 |
LIB POSTAGE |
|
BRIDGE COMMUNITY BANK |
20.87 |
MISC CONTRACT |
|
ADVANCED WATER TECH. |
258.40 |
OP SUPPLY |
|
AIRGAS, INC. |
209.60 |
MED SUPPLY |
|
ALL MED |
233.71 |
MED SUPPLY |
|
ALLIANT ENERGY |
7,562.43 |
UTILITIES |
|
ARAMARK UNIFORM SERVICE |
161.32 |
CLOTH ALLOW |
|
BATTERIES PLUS |
266.68 |
VEH REPAIR |
|
DOUG COOK |
23.44 |
VEH REPAIR |
|
CEDAR CO. SOLID WASTE |
996.00 |
FEES LANDFILL |
|
CR PHOTO COPY |
6.00 |
MISC SUPPLLY |
|
CHUCK PAUL TRUCKING |
675.47 |
HAUL SAND |
|
ERB'S BUSINESS MACHINES |
161.00 |
MISC CONTRACT |
|
MARILYN FITZGERALD |
118.83 |
MILE/CONF |
|
JOHNSON CO REFUSE INC |
2,232.50 |
RECYCLING |
|
KOCH'S PAINT & LUMBER |
70.35 |
MISC SUPPLLY |
|
LISBON-MTVERNON AMB SERV |
75.00 |
MUTUAL AID |
|
MECHANICSVILLE TELE. CO. |
668.99 |
TELEPHONE |
|
ODD JOBS INC-JERRY DAKE |
525.00 |
BURIALS |
|
ODD JOBBER |
1,000.00 |
HAUL BRUSH |
|
QUALITY INN & SUITES |
343.20 |
TRAIN/CONF |
|
QUILL CORPORATION |
245.29 |
OFFICE SUPPLY |
|
SEEHUSEN INS. AGENCY,INC |
269.00 |
INSURANCE |
|
SINDT IMPLEMENT |
676.98 |
VEH REPAIR |
|
CONSERVATIVE PUBLISHING |
366.80 |
PUBLICATION |
|
ZOLL MEDICAL CORPORATION |
443.76 |
MINOR EQUIP |
|
DEMCO |
84.08 |
OFFICE SUPPLY |
|
NATIONAL GEOGRAPHIC |
34.00 |
SUBSCRIPTION |
|
STAPLES |
75.12 |
OFFICE SUPPLY |
|
AGVANTAGE FS INC. |
2,048.49 |
VEH SUPPLY |
|
BANYON DATA SYSTEMS, INC |
770.00 |
MAINTENANCE |
|
CASEY'S GENERAL STORE |
219.76 |
VEH SUPPLY |
|
COPYWORKS |
96.50 |
OFFICE SUPPLY |
|
KIRKWOOD COMM. COLLEGE |
400.00 |
MILE/CONF |
|
ALLMED |
27.72 |
MED SUPPLY |
|
PAYROLL |
6,177.49 |
WAGES |
|
BUDS AUTO & TRUCK REPAIR |
834.97 |
VEH REPAIR |
|
SANDRY FIRE SUPPLY |
218.38 |
OTHER EQUIP |
|
BUSINESS RADIO SALES |
21.90 |
MINOR EQUIP |
|
SEEHUSEN INS. AGENCY,INC |
23,476.00 |
INSURANCE |
|
DAN KURTH DBA DANS TIRE |
462.02 |
VEH REPAIR |
|
LUKE OBERBRECKLING |
1,840.00 |
HAUL SNOW |
|
KIRKWOOD COMM. COLLEGE |
120.50 |
MILE/CONF |
|
KEYSTONE LAB, INC |
217.10 |
TEST FEES |
Total Receipts and Disbursements for month of January by fund
|
Fund |
Receipts |
Disbursements |
|
Ambulance Trust |
6556.52 |
1274.37 |
|
Fire Trust |
206.44 |
|
|
General |
44384.87 |
12289.76 |
|
Road Use Tax |
9696.88 |
6284.61 |
|
Sewer Utility |
5576.71 |
4150.87 |
|
Solid Waste |
7960.00 |
5304.18 |
|
Employee Benefit |
879.51 |
1412.18 |
|
Water Utility |
5393.53 |
5134.78 |
|
Water Sinking Fund |
2500.00 |
|
GUESTS: Keith Whitlatch, Request for support of the Lincoln Highway Kiosks:
As President of the Lincoln Highway Association, Keith presented some sample pictures of kiosks that are currently installed at various locations along the Lincoln Highway. One was from Lisbon. They are a tool that can be used to tell about the history and pointes of interest in the community. He indicated that the Association plans to apply for a grant on behalf of the four communities and asked for verbal support for the project at this time. He also provided information about the Iowa Barn Federation that would be held June 7 and June 8. In closing each of the council members stated that they supported the kiosk project.
Public Hearings:
Borrowing Funds on Fire Truck purchase:
The City Council investigated and found that a notice of intention to institute proceedings to enter into a General Obligation Fire Truck Acquisition Loan Agreement had been duly published as provided by law and that this is the time and place at which the City Council shall receive oral or written objections from any resident or property owner of the City. The City Clerk announced that no written objections had been placed on file. Whereupon the Mayor called for any written or oral objections, and there being none, Carla Barnhart motioned, Larry Beck seconded to close the public hearing. Ayes all. The Mayor announced that the public hearing was closed, and the City Council may now authorize the Loan agreement in the amount as published.
The public hearing for rezoning Holland’s Addition Outlot 6 to R-2 was opened by Mayor Furry. The City Council investigated and found that the notice had been duly published that this was the time and the place for the city to receive oral or written objections from any resident or property owner of the city. The clerk announced that there were no written comments placed on file. The Mayor called for any written or oral objections and there being none, Larry Beck motioned, Carla Barnhart seconded to close the public hearing. Ayes all. Public hearing was closed.
The public hearing for adopting the budget for fiscal year 2009 was opened by Mayor Furry. The City Council found that the notice had been duly published and that this was the time and the place for the city to receive oral or written objections from any resident or property owner of the city. The clerk announced that there were no written comments placed on file. The Mayor called for any written or oral objections and there being none, Carla Barnhart motioned, Larry Beck seconded to close the public hearing. Ayes all. Public hearing was closed.
The public hearing for adopting the budget amendment for fiscal year 2008 was opened by Mayor Furry. The City Council investigated and found that the notice had been duly published and that this was the time and the place for the city to receive oral or written objections from any resident or property owner of the city. The clerk announced that there were no written comments placed on file. The Mayor called for any written or oral objections and there being none, Larry Beck motioned, Gene Brown seconded to close the public hearing. Ayes all. Public hearing was closed
REPORTS:
Ambulance Report: Sherie Paup reported a total of 28 calls with 21 being medical, 7 trauma, 5 refusal; 3 mutual aid with A-4; 1 with A-5, 1 with Rescue 57 and 1 A-51, 3 Lifeguard. Sherie also reported that Connie Knutsen had resigned as training officer and Kerri Poduska was elected to fill the vacancy. It was also reported that the garage door was not opening properly and needed repair. A request to purchase 2 DVD’s for training on Defensible EMS Documentation and Documentation for billing calls at a cost of $349 was approved with a motion by Gene Brown and second by Larry Beck. Ayes all. Motion carried.
Fire Department Report: Rhett Taylor reported a total of 6 calls with 3 of them for landing Life Guard, 1 car accident, 1 assist Adam 3, and 1 mutual aid call to Mt. Vernon. The department held training on February 18 which included watching films on Line of Duty Death and Safety.
Motioned by Carla Barnhart, seconded by Larry Beck to approve a request to cover the cost of training for February 23 & 24 in Nevada at a total cost of $645 for 4 firemen; March 15 & 16 in Ottumwa for 2 firemen at a total cost of $370 and 1 member to attend a 1 day class on March 29 in Waterloo at a cost of $20. Ayes all. Motion carried.
Police Report: Police Chief Jim Barber reported 2 accidents, 7 agency assists;1 arrest; 12 citizen assist, 1 Domestic Assault; 2 harassment; 6 911, 1 traffic stop and 1 warning, 1 runaway juvenile, 9 warnings for code violations and 10 citations issued for illegal parking.
Public Works Report: Zerbe reported that snow removal has continued as well as numerous repairs on the tractor, snow blower, dump truck, fuel pump, and a broken cable on the overhead door at the shop was repaired. He also announced that the date for Spring clean up will be April 15 and the first Saturday in April the city shed will be available for yard waste to be accepted from 8:00 - Noon. A request to purchase 56 bags of asphalt patch at a cost of $11 each ($616) was approved with a motion by Larry Beck, second by Gene Brown. Ayes all. Motion carried.
Administration Report: Coppess reported receiving a letter from the Iowa Department of Economic Development indicating that the city did not score high enough to receive the housing rehabilitation grant this year. A request to attend the Clerks Academy July 17-23 ~$500, plus mileage to Ames and 3 nights hotel and the IMFOA Conference April 16-18 at a cost of $50 plus mileage to Des Moines was approved with a motion by Carla Barnhart and seconded by Larry Beck. Ayes all. Motion carried.
Old Business:
Discussion and possible action on:
Resolution 2008-4 to borrow funds for Fire Truck: Larry Beck motioned, Gene Brown seconded to adopt resolution 2008-4 authorizing and approving a loan agreement and providing for the issuance of a $68,000 General Obligation Fire Truck Acquisition Note and providing for the levy of taxes to pay the same; enter into a General Obligation Fire Truck Acquisition Loan Agreement in a principal amount not to exceed $68,000 to provide funds to pay the cost of acquiring a fire truck and has published notice of the proposed action and held a hearing thereon, and the City Council may now authorize the Loan Agreement in the amount as published. The note will bear interest at the rate of 4% per annum and will be payable semiannually on the first day of June and December each year commencing December 1, 2008. Roll call Ayes: Beck, Barnhart, and Brown. Nays: None. Absent: Christianson. Vacant seat: 1 The Mayor declared the resolution duly adopted as set out.
Ordinance 219 rezoning Holland’s Addition Pioneer Outlot 6 to R-2: Upon reading the proposed ordinance Larry Beck motioned, Carla Barnhart seconded to approve the first reading. Ayes all. Motion carried.
To waive the 2nd and 3rd readings of an ordinance a vote of not less than 3/4 of all the members of the council is required. All the members refer to all of the seats of the council including a vacant seat and a seat where the member is absent. Therefore, the ordinance will need to be presented for the second reading at the next council meeting.
Resolution 2008-5 adopting Budget Amendment for fiscal year 2008: Carla Barnhart motioned, Larry Beck seconded to adopt the amended budget as published. Ayes: Beck, Brown, and Barnhart. Nays: None. Absent: Christianson. Vacant 1. Resolution adopted.
Resolution 2008-6 Adopting proposed budget 2009: Larry Beck motioned, Gene Brown seconded to adopt the 2009 budget as published. Ayes: Beck, Brown, and Barnhart. Nays: None. Absent: Christianson. Vacant 1. Resolution adopted.
Purchasing 2 solar powered blinking stop signs for 125th and X-40: Gene Brown motioned, Carla Barnhart seconded to purchase the 2 stops signs at a cost of $3400 plus freight. Ayes all. Motion carried.
Review of sample ordinances on alternate side of the street parking: As council had requested, Coppess provided sample ordinances from other towns for review. No action taken.
New Business:
DISCUSSION AND POSSIBLE ACTION ON:
Renewal of Liquor license Bubba’s Sports Bar & Grill: Larry Beck motioned, Gene Brown seconded to approve the renewal of the license. Ayes all. Motion carried.
Authorize the Mayor to sign the Township Fire protection contracts: Carla Barnhart motioned, Larry Beck seconded to authorize the Mayor to sign the contracts. Ayes all. Motion carried. (2008-7)
Showcase Mechanicsville for RAGBRAI July 25- Seeking volunteer co-chairs. Mechanicsville will be a pass through town for the RAGBRAI participants and all activities being held in town will need to be shut down by 4:30 p.m. The route will come in from the North on X-40 go west on First Street and then South on Madison and X-40 to Tipton.
Council goals for 2008: Discussion was tabled.
Renewal of 5 year sewer maintenance contract: Larry Beck motioned, Gene Brown seconded to authorize the renewal of the contract with Municipal Pipe Tool Company, LLC. Ayes all. Motion carried. (2008-8)
Project Main Street 2008 Grant applications are available and due April 1.
Committee Reports:
Red Cross Agreement: Gene Brown shared information about the 4 classes he attended at Stanwood. After some discussion a motion was made by Larry Beck, seconded by Carla Barnhart to authorize the Mayor to complete and enter into the agreement with the Grant Wood Area Red Cross which would allow the use of the Memorial Building as a shelter if needed. Ayes all. Motion carried. (2008-9)
Mayor’s Comments: Mayor Furry expressed appreciation to city employees for the extra effort in keeping up with the snow removal and other work over the past couple months.
Set next regular meeting date: 4-14-08 at 7:00 p.m.
ADJOURN: There being no further business to come before the Council at this time, council member Larry Beck motioned, Carla Barnhart seconded, to adjourn the meeting at 8:24 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ _______________________________
Linda K. Coppess, CMC David L. Furry, Mayor
City Clerk/Finance Officer