City of Mechanicsville


April 11, 2011


The Mechanicsville City Council met in regular session on Monday, April 11, 2011 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Larry Beck, Deanna Cook and Gene Brown.  Carla Barnhart and Calvin Paup were absent.  Others present included Jim Barber, Alan Zerbe, Lonni Koch, Pat Albaugh, Sharon Paup, Tina Hanks, and Rob Davis.


Receive visitors/public comment:  None.


CONSENT AGENDA:  Deanna Cook motioned to approve the consent agenda including the agenda, finance reports, claims, minutes from 3/7/11, and renewal of the liquor license for Bubba’s Sports Bar and Grill. Roll call vote: Ayes: Brown, Beck, and Cook. Nays: None. Absent:  Barnhart and Paup.  Motion carried.


The claims approved were as follows:


  EMERGENCY VEHICLE SALES                  VEHICLES                                           $129,655.00

  JONES COUNTY RECORDER                    RECORDING FEES                                         $66.00

  BRIDGE COMMUNITY BANK                     OTHER CONTRACTUAL SERVICE                      $21.75

  IRS                                                                  PAYROLL TAXES PAYABLE                        $3,340.75

  STATE OF IOWA                                            IA WITHHOLDING PAYABLE                         $1,812.00

  IPERS                                                             IPERS PAYABLE                                        $1,893.88

  STATE OF IOWA                                            SALES TAX PAYABLE                                  $985.00

  AGVANTAGE FS INC                            VEHICLE OPERATIONS                               $1,724.94

  AIRGAS NORTH CENTRAL                      OPERATING SUPPLIES                                   $13.20

  ALL FLAGS LLC                                  BLDG MAINT & REPAIR                                 $169.67

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $6,627.93

  AMAZON.COM                                    LIBRARY MATERIALS                                  $752.33

  APACHE HOSE & BELTING                      OPERATIONAL EQUIP REPAIR                         $238.00

  BATTERIESPLUS                                  OPERATIONAL EQUIP REPAIR                           $65.97

  BUSINESS RADIO SALES & SERVICE         VEHICLE REPAIR                                         $521.25

  CAR QUEST AUTO PARTS                      VEHICLE REPAIR                                         $301.76

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                                 $534.64

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                    $936.00

  CHASE CARD SERVICES                        POSTAGE/SHIPPING                                     $402.16

  CJ COOPER & ASSOCIATES INC               TRAINING                                                   $30.00

  COPPESS, LINDA                                 OTHER SERV EXP                                       $125.00

  DOUGLAS W SIMKIN LAW FIRM                LEGAL EXPENSE                                        $187.50

  EMERGENCY VEHICLE SALES                  MINOR EQUIPMENT                                      $220.00

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $325.00

  GALLS                                             ALLOWANCES - UNIFORMS                         $2,699.90

  GEE ASPHALTS SYSTEMS INC                 STREET MAINT EXP                                     $158.40

  GREENVALLEY AG & TURF LLC               VEHICLE REPAIR                                         $164.42

  HACH COMPANY                                 CHEMICALS                                              $421.48

  HANSEN, MOLLY                                 TRAINING                                                   $68.00

  IWIRELESS                                         TELECOMMUNICATIONS                                 $53.25

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,837.50

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $393.70

  KOCHS SERVICE & SUPPLY LLC               OTHER PROF SERV EXP                             $1,141.65

  KUNDE OUTDOOR EQUIPMENT                 VEHICLE REPAIR                                         $116.04

  LISBON-MT VERNON AMBULANCE            OTHER PROF SERV EXP                                $150.00

  MECHANICSVILLE TELEPHONE CO            TELECOMMUNICATIONS                                $317.26

  NAPA AUTO PARTS                             VEHICLE REPAIR                                          $76.27

  ODD JOBBER                                      GROUNDS MAINTENANCE                             $600.00

  ODD JOBS INC                                    OTHER PROF SERV EXP                             $1,200.00

  OVERHEAD DOOR COMPANY                  BUILDINGS                                             $8,414.00

  QUILL                                               OFFICE SUPPLIES                                        $347.89

  ROTTMAN, JOHN                                 OTHER SUPPLIES                                         $68.75

  SEEHUSEN INSURANCE AGENCY              INSURANCE EXPENSE                               $31,778.00

  STAMP FULFILLMENT SERVICES               POSTAGE/SHIPPING                                     $798.60

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING                                $167.48

  WAPSIPINICON ALMANAC                      LIBRARY MATERIALS                                    $16.00

  WELLMARK BC BS                               GROUP INSURANCE                                  $3,691.33

  ALL MED                                           OPERATING SUPPLIES                                   $86.74

  AIRGAS NORTH CENTRAL                      OPERATING SUPPLIES                                   $51.15

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                $140.00

  ZOLL MEDICAL CORPORATION                MINOR EQUIPMENT                                        $70.40

  PAYROLL                                                       WAGES                                                                 11,374.66



Total Receipts and Disbursements for month of March by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax






Library Expendable Trust



Ambulance Trust



Fire Trust



Water Utility



Sewer Utility



Solid Waste



Water Deposits







Administration Report:  Coppess requested permission to attend the annual training for reasonable suspicion testing in Marion at a cost of $30 and the ECICA Clerks Meeting on May 11 $10.  Both were approved with a motion by Larry Beck, and second by Gene Brown.  Ayes all.  Motion carried.


Public Works Report: Zerbe reported patching potholes; removing tree from cemetery, 3 door openers installed in shop; electrical surge from power pole accident caused the main control panel to go out on the well.  This required being run in manual mode for several days.  Council requested a garbage can be placed by the skate park area.  The hot water heater at the park pavilion is also in need of repair/replacement.  Larry Beck motioned, Gene Brown seconded to approve the requests to purchase EZ Dose Bacteria for lift station at a cost of $525+ shipping, a vacation request for April 27-29; and the proposal received from JJJ Enterprises for replacing 2 fire hydrants and 4 storm sewer catch basins at a cost of $14,301.98.  Ayes all.  Motion carried.


Police Report:  Police Chief Barber reported 1 accident, 5 agency assists, 1 alarm; 1 ambulance assist; 1 arrest, 2 building checks; 2 found unsecured; 7 citizen assist; 1 criminal mischief; 7- 911; 2 theft; 7 traffic stops with 2 citations and 5 warnings; 6 warnings code violations illegal parking-noise disturbance and 7 citations issued for illegal parking, no valid drivers license, and driving while barred.


Fire Report:  Lonni Koch reported a total of 11 fire calls which included 5 grass fires; 3 CRP burns, 2 storm watches, and one garage electrical fire.  Lonni reported 161 (tanker) is at Hawkeye Intl for repairs as reverse and first gear are out of it; 168 (4x4) had the starter replaced, however, may be a relay switch problem; 160 (old tanker) needed a battery replaced in it.  Doug Wolf is attending the FF instructor class in Davenport.  Lonni also asked for council to approve having the fireworks let off at the lagoon, however, this would mean no ground displays and fireworks would need to be viewed from peoples backyards.  Public would not have access to the “lagoon area”.  Lions Club and other organizations are working to have other activities on July 4.


Ambulance Report: Lonni Koch reported 15 calls with 7 being ALS; and 8 BLS; 5 refusals, A-51 and Area Ambulance were each used for one call and one tier with A-4.  The new ambulance is in service and the new coats arrived.  A-9 is cleaned out and ready to sell.  Coppess was asked to advertise and seek bids.


Old Business:

Intent to discontinue adding fluoride to the city water supply:  Upon review of the comments received, Larry Beck motioned, Gene Brown seconded to have Zerbe proceed with steps necessary to discontinue adding any fluoride to the city water supply.  Ayes all.  Motion carried.


Donated land for sidewalk to connect Cottage Drive to 125th:  Larry Beck motioned, Deanna Cook seconded to request bids for sidewalk.  Options on the bid should be 6 inches thick and 8 ft wide; 6 inches thick and 6 ft wide, and 4 inches thick and 4 ft wide. Ayes all.  Motion carried.


New Business:

Accept/reject bids for dust control:  Larry Beck motioned, Gene Brown seconded to accept the sealed bid from Odd Jobber to apply calcium chloride to 1200 foot of roadway.  Ayes all.  Motion carried.


Park board proposal(s) for July 4 activities:  Park board requested city to enter into an agreement with Gee Willie Entertainment (Ames) to supply attractions for the July 4 celebration.  Gene Brown motioned, Larry Beck seconded to approve up to $3275 for option 2 Bounce House, Giant Slide, Obstacle Course, Toddler Town items or $2500 for option 1 proposal which is the same items except it excludes the Toddler Town.  Ayes all.  Motion carried.  Park board will work on determining location due to electrical needs and weather conditions.


Authorize application for renewal of public water supply operation IDNR permit 1667076:  Larry Beck motioned, Deanna Cook seconded to authorize the signing of the application for renewal.  Ayes all.  Motion carried.


Bill Schulte, projects desired to accomplish from an economic/community development perspective (8:00 p.m.):  Bill will reschedule.


Committee Reports:  None


Correspondence:  Information on the IDOT Uniform Traffic Control Devices for Streets and Highways; Hwy 30 day at the capitol; Small City Workshops; 2011 Smart economic development conference; census bureau count questions resolution program were all reviewed with no action taken.


Set next regular meeting date: Monday, May 9, 2011


Mayor Comments: None. 


ADJOURN:  There being no further business to come before the Council at this time, council member Larry Beck motioned, Deanna Cook seconded, to adjourn the meeting at 8:19 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer