City of
REGULAR COUNCIL MEETING
The
Mechanicsville City Council met in regular session on
Pat
Trout provided the council with information that she felt that the residents of
Mechanicsville are not doing their part to support the recycling program. Recycling in the city is mandatory and not
all residents are complying. She pointed
out that the recycling company requires that the cans and jars be clean and
residents are not rinsing out their spaghetti jars. She felt that more education needed to be
done and penalties enforced for those not complying with the recycling
rules. The council will take under
consideration.
Donna
Kuehnle and Dorothy Russell visited with the council regarding the amount of
concrete that is buried down by the city shed and that there isn’t enough dirt
to plant trees; Council directed Zerbe to follow up on to see about using W.
Weber’s back hoe to dig out the concrete.
CONSENT AGENDA: Bryan Lovell motioned, Larry Beck
seconded to approve the consent agenda including the agenda, minutes from
The
claims approved were as follows:
|
STRACKBEINS, INC. |
88.50 |
IA ASSN MUN UTILITIES |
6.00 |
|
CARRIE ALBAUGH |
31.67 |
|
163.51 |
|
THOMAS ALBAUGH |
758.23 |
JENSEN READY MIX |
227.25 |
|
JAMES BARBER |
990.74 |
JOHNSON CO REFUSE INC |
4,183.00 |
|
LINDA COPPESS |
1,111.73 |
KEYSTONE LAB, INC |
295.00 |
|
STEVE DAY |
193.98 |
KOCH'S PAINT & LUMBER |
195.64 |
|
KELLY EBY |
355.69 |
LISBON-MTVERNON |
75.00 |
|
JUDY HARTMAN |
412.97 |
MECHANICSVILLE TELE. CO. |
343.95 |
|
MICHELLE POTTEBAUM |
12.23 |
MUNICIPAL PIPE TOOL CO |
3,332.00 |
|
ALAN ZERBE |
987.13 |
ODD JOBBER |
850.00 |
|
|
57.88 |
NEW HORIZON FS INC. |
1,146.43 |
|
|
117.07 |
QUILL CORPORATION |
63.61 |
|
AMAZON.COM |
594.34 |
RADIO COMMUNICATIONS |
73.35 |
|
BARNES & NOBLE |
49.72 |
STRACKBEINS, INC. |
16,722.62 |
|
IA OFFICE SUPPLY |
431.11 |
DONALD WEBER |
50.00 |
|
TARGET |
97.94 |
SAM WATKINSON |
300.00 |
|
THE PENWORTHY COMPANY |
393.14 |
BRIDGE COMMUNITY BANK |
3,056.25 |
|
UPSTART |
9.00 |
I P E R S |
1,367.00 |
|
ADVANCED WATER TECH. |
423.00 |
CEDAR |
5,184.87 |
|
AIRGAS, INC. |
121.08 |
PUBLIC SAFETY CENTER INC |
95.89 |
|
|
477.50 |
SECRETARY OF STATE |
30.00 |
|
AME SERVICES |
488.00 |
DEAN KURTH, OWNER |
1,324.10 |
|
ARAMARK UNIFORM SERVICE |
137.10 |
|
25.00 |
|
ALLIANT ENERGY |
3,891.60 |
ODD JOBS INC |
350.00 |
|
BARCO MUNICIPAL PROD INC |
336.84 |
CARRIE ALBAUGH |
95.01 |
|
BOOT'S BODY SHOP |
118.53 |
THOMAS ALBAUGH |
758.23 |
|
CASEY'S GENERAL STORE |
231.64 |
JAMES BARBER |
990.74 |
|
CEDAR CO. SOLID WASTE |
1,648.50 |
LINDA COPPESS |
1,051.86 |
|
CONSERVATIVE PUBLISHING |
260.02 |
STEVE DAY |
595.61 |
|
L |
849.00 |
KELLY EBY |
381.81 |
|
ROBERT DOHMEN |
100.00 |
JUDY HARTMAN |
328.09 |
|
FARM PLAN |
14.98 |
MICHELLE POTTEBAUM |
24.45 |
|
GALL'S, INC. |
186.89 |
JOEY D WENNDT |
82.65 |
|
|
82.95 |
ALAN ZERBE |
987.13 |
|
HEARTLAND INN-AIRPORT |
73.83 |
|
|
Total
Receipts for the month of April per fund:
|
Agency-Water |
50.00 |
|
Ambulance
Trust |
4,520.74 |
|
Fire
Trust |
238.90 |
|
General |
72,556.79 |
|
Library
Exp Trust |
3.89 |
|
Perpetual
Care |
1,147.50 |
|
Road
Use Tax |
7,707.08 |
|
Sewer
Utility |
5,904.54 |
|
Solid
Waste |
7,187.16 |
|
Special
Revenue |
5,184.86 |
|
Water
Utility |
8,111.19 |
|
Special
Rev-Emp Benefit |
12,999.94 |
Total
disbursements for the month of April per fund:
|
Ambulance
Trust |
378.47 |
|
General |
38295.55 |
|
Road
Use Tax |
4,798.13 |
|
Sewer
Utility |
5,503.33 |
|
Solid
Waste |
3,851.32 |
|
Special
Revenue-Opt Tax |
5,184.86 |
|
Special
Revenue Emp Benefit |
1,582.00 |
|
Water
Utility |
3,595.15 |
Guests:
John Deahl: Request to block
Maurice Ford, request to be issued
authority to turn water hydrant on (Chapter 90.19) Ford requested an apparatus to hook
up to the fire hydrant in order to water the trees in the park; after review of
the ordinance it was decided that Ford would call ahead and schedule the days
he would like to do watering and the PWD would see that the water is available.
Charlie Cate, IIW: The city received the construction permit for
sewer improvements from the DNR; set date for bid letting for lagoon project; Charlie Cate reviewed the next steps
that needed to be completed by the council in order for the continuation of the
lagoon project. Since the city has
received the construction permit from the DNR, Meyer motioned, Beck seconded to
authorize the publication of the bids and notice of public hearing with the
hearing and opening of the bids to take place at the next council meeting on
June 13. The bids will be due in the
clerk’s office by Friday June 10. The
plans and specifications will be disbursed from IIW’s office and a notice will
also be sent to a list of contractors that IIW has and who have indicated an
interest in this type of project. After
the public hearing on the plans and specifications; IIW will check the bids and
if all the paperwork is in order; will make a recommendation to the city for an
award of contract; a notice to proceed will then be issued and they anticipate
the construction to be completed in about 150 days. The project entails work at two locations
including the lagoon and the pumping station.
Ayes all.
Motion carried.
Tim Crabb, ECIA; Housing Project:
Tim was present and reviewed information with the council regarding the
need for establishing a housing committee in order to form the administrative
plan, then a public informational meeting can be held for all interested
applicants, and a time frame established for accepting the applications. He also answered questions the council had
regarding the signing of the alternate signatures form for the State Historic
Preservation Office.
DEPARTMENT REPORTS:
ADMINISTRATION:
Coppess reported that 2 water accounts that had went into disconnect
status for non payment needed to have the shut off valves repaired as Zerbe was
not able to shut off the water. The work
was ordered to be done to repair the valves and will be billed to the property
owner; also, the paperwork for the purchase of the Paup property is completed
and ready for closing July 1; 3 bids have been received for a copier
replacement and a selection should be made after a trial of the machines is
done; and a letter was sent to the property owner of 309 W First Street
regarding the cistern that was noticed.
PUBLIC WORKS REPORT:
Zerbe submitted work logs and requested vacation days of May 26 & 27. He indicated that it would be a temporary
approval depending upon if the cemetery mowing and things being done for the
Memorial Day weekend. If they were not
done, he would not take the days off. Meyer
motioned, Beck seconded to approve the request.
Ayes all.
Motion carried.
POLICE REPORT:
Police Chief Jim Barber presented council with his summary of activity (4/11/05-5/8/05)
which included 7 agency assists, 1 ambulance assist; 2 animal cases; 1 assist
motorist; 11 citizen assist; 2 – 911, 3 traffic stops with 3 warnings; 6 code
violations 2 for noise disturbance and 4 illegal parking, 3 abatement notices
served; 4 citations with 3 being for illegally parked trailer and 1 illegally
parked car. He also updated the council
on additional nuisance abatement notices that were filed.
FIRE DEPARTMENT REPORT: Dan Koch, Fire Chief, reported 5
calls for the month; including 1 motorcycle accident; 1 auto/truck accident; 1
mutual aid with
Koch requested
to purchase 3 hoses for 161 at a cost of $260.89 and oil sucker pump for
$60.00; he also stated that an application was received from Mike Techau to
join the fire department. Meyer
motioned, Lovell seconded to approve the application and the requests to
purchase the items. Ayes
all. Motion carried.
AMBULANCE REPORT: Sherie Paup reported that the
ambulance had 12 medical calls and 9 traumas for a total of 21 calls for the
month. She also reported that Keri Poduska and Ron Baker have completed the
Intermediate class and will be able to start IV’s upon taking the test.
OLD BUSINESS-Discussion and possible
action on the status of the following:
Authorization for alternate
signatories for SHPO comment forms: Upon having their questions answered
previously by Tim Crabb, Meyer motioned, Beck seconded to authorize the Mayor
to sign the SHPO form. Ayes all. Motion carried.
Extending the filling of the ditch on
X-40 to 125th: Clerk passed along information received
from the Cedar County Engineer regarding the start date on the resurfacing and
construction work on X-40 indicating that it has been moved up to May 12. The work includes the area north of town to
the county line. Oberbreckling has been
notified that the project has been moved up and will begin filling in the ditch
this week.
Bid for Street, curb & gutter
repair list & retainer wall on Crestview: The council
received two bids for the repair work to be done on curbs and gutter and some
catch basins. One being $12,051 (Leeper Construction) and the other at $11,010; the motion
was made by Beck and seconded by Meyer to accept the low bid from Luke
Oberbreckling. Ayes
all. Motion carried. It was also directed that communication take
place with the property owner at Crestview and Walnut regarding shaping the
corner rather than replacing the retainer wall again. It was felt that this would also improve the
visibility at the intersection.
Identification of sidewalks to be
replaced along
Appointment of council member to
vacancy: The council reviewed two letters of
requests to be considered for the appointment.
The two candidates considered for the position were Pam Logue-Newcomb
and Thom Hall. After due consideration,
Meyer motioned and Lovell seconded, to appointment Pam to fill the unexpired
term of Tim Miller (
New Business
Discussion and possible action on:
Bids for 1862 Cub Cadet with 54 inch
mower deck, 1992 18 hp motor: The council reviewed 3 sealed bids for the mower and Beck
motioned, Meyer seconded, to select the highest bid from Scott Moffit for $976.00
Ayes all. Motion carried.
Authorizing the Mayor to sign:
1) Contract Number 05-HSG-059 from
IDED for the housing grant
2) Concurrent notice to public for
the finding of no significant impact on the environment and notice to public of
intent to request release of funds
3) Request for release of funds and
certification of the
4) The Finding of no significant
impact (FONSI) statement
After
review of the documents a motion was made by Meyer, seconded by Beck, to authorize
the Mayor to sign all 4 of the documents on behalf of the city. Ayes all. Motion carried.
Resolution 2005-8 for budget
transfer of appropriation between activities within the Culture and Recreation
Program areas in the amount of $2,850: The resolution was read and a motion
made by Meyer, seconded by Lovell to adopt.
Following a roll call vote: Ayes: Meyer, Lovell, and Beck; Nays: None;
Absent: Yancey; and 1 vacancy.
Resolution adopted.
Proclamation 2005-9 proclaiming
Request for renewal of
Adopt-A-Highway Application for Mechanicsville Lions Club: An application was received from the Lions club to adopt a
portion of Highway 30 within the City Limits.
A motion was made by Lovell, seconded by Meyer, to approve the
application. Ayes all. Motion carried.
Resolution 2005-10 to sponsor a City
of Mechanicsville Farmer’s Market on Tuesday afternoons starting May 24 through
October, 2005: Some questions about whether the
market was being established as a way to avoid the Peddler’s Permit and
Solicitation Permit fees that are required by ordinance, it was determined that
the market falls under one of the several exceptions that are listed in the
Code Book and the exhibitors would not have to pay for a separate permit. It was noted that the exhibitors will be
charged either a daily exhibitors fee or a seasonal fee, of which will be paid
and deposited into the cities general fund. The resolution was read and a
motion made by Beck, seconded by Lovell to adopt. Following a roll call vote: Ayes: Meyer,
Lovell, and Beck; Nays: None; Absent: Yancey; and 1 vacancy. Resolution adopted.
Inquiry about painting the old water
tower before the Sesquicentennial: After some
discussion, it was felt that the tower definitely needed painting; although it
probably couldn’t be done before the celebration; it was decided to proceed
with getting bids and discuss further at the next meeting.
Purchase Basketball Goals for
Park: Council reviewed one option for purchasing new
basketball posts and goals for the park as well as possibly resurfacing the
asphalt when X-40 is completed. Coppess
was directed to check with the paving company in obtaining a price to have the
work done while they were in town. Meyer
will get a price from Goalsetter Systems in
Polling Place accessibility-changes
will need to be completed: Coppess reported receiving
communication from the
Request for establishing fee for
providing police security during coin auction: Upon review of the request it was decided that
the city did not want to get into the business of providing private security.
Establishing a
Establishing a meet the council
night: Mayor
Furry indicated that it had been suggested to him to have an informal meet the
council night. The concept would include some light
refreshments, giving the general public an opportunity to discuss in a one on
one situation any issues that may be important to them. Council felt the idea should be taken under consideration;
however, no action was taken at this time.
Correspondence was reviewed from Living Hope Church
thanking the city for the use of the building; information about SSB 1315
governance legislation; state auditors office informing us that we are due for
an audit for the year ending
Committee Reports:
Lovell reported that the safety committee had met and completed the
inspections and will meet again in September.
Set next meeting date:
MAYORS COMMENTS:
Keep up the good work and he is looking forward to the Day in the Park
with all of the community volunteers.
ADJOURN:
There being no further business to come before the Council at this time,
council member Meyer, motioned, Beck seconded, to adjourn the meeting at
ATTEST:
____________________________ _______________________________
Linda K.
Coppess, CMC David
L. Furry, Mayor
City
Clerk/Finance Officer