City of Mechanicsville


May 9, 2011


The Mechanicsville City Council met in regular session on Monday, May 9, 2011 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Deanna Cook, Gene Brown, Carla Barnhart and Calvin Paup.  Larry Beck was absent.  Others present included Alan Zerbe, Lonni Koch, Tina Hanks, Bob Steen, Bill Schulte, Mondo Silva, and Bob Moravek.


Receive visitors/public comment: Deanna Cook informed council of benefit being organized for Dr. Ward from 2-4 p.m. on June 11 and requested permission for street to be blocked for auction (if weather is nice), with condition that items for sale are not placed on the street and the people are able to move out of the way quickly if an emergency situation would arise.


Bob Steen, Mondo Silva, and Bob Moravek addressed the council regarding an issue with the residential lighting that was installed at Pioneer Terraces.  There has been communication with the board as well as with the property manager concerning the manner in which this lighting illuminates their property as a neighbor.  Requests council to take action to have lighting toned down. 


Bob Steen also addressed the council on behalf of the Mechanicsville Economic Development Co. regarding the implementation of a ball field.  A one acre area was measured off east of the school.  It is anticipated that 3-4 acres would be best.  As a community leader, it is our responsibility as a community to see that the kids have a place to play.


CONSENT AGENDA:  Deanna Cook motioned, Carla Barnhart seconded to approve the consent agenda including the agenda, finance reports, claims, minutes from 4/11/11, fireworks permit, renewal of adopt a highway application for Lions Club, and the issuance of certificates to Braydon Kreel, Shane McAtee, Oakley Brown, Patrick Gregory, Chase Miller, John Kemmer, Brady Burcum, and Brennen Kreel for recognition as a scout who volunteered working in the park.  Roll call vote: Ayes: Paup, Barnhart, Cook, and Brown Nays: None. Absent:  Beck.  Motion carried.


The claims approved were as follows:

  AGVANTAGE FS INC                            VEHICLE OPERATIONS                                 $946.35

  ALL MED                                           OPERATING SUPPLIES                                  $183.64

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $6,063.71

  AMAZON.COM                                    LIBRARY MATERIALS                                  $435.15

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                 $70.00

  AUTOMATIC SYSTEMS CO                     OTHER PROF SERV EXP                                $638.51

  BRIDGE COMMUNITY BANK                     POSTAGE/SHIPPING                                 $14,941.20

  CARUS CORPORATION                          CHEMICALS                                              $363.40

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                               $1,479.75

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                  $1,588.00

  CEDAR RAPIDS PHOTO COPY INC             OFFICE EQUIPMENT REPAIR                             $87.25

  CITY OF MECHANICSVILLE                     PRINCIPAL/INTEREST PAYMENTS                 $15,750.00

  CJ COOPER & ASSOCIATES INC               MEDICAL/WELLNESS EXPENSE                         $62.00

  COPPESS, DENNIS                                OTHER PROF SERV EXP                                 $75.00

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $255.00

  GLAMOUR                                         SUBSCRIPTION & ED MATERIAL                          $9.00

  HAWKEYE INTERNATIONAL TRUCKS         VEHICLE REPAIR                                      $2,788.13

  IOWA FINANCE AUTHORITY                    PRINCIPAL PAYMENTS                              $20,581.00

  IOWA OFFICE SUPPLY                           OFFICE SUPPLIES                                        $457.68

  IOWA ONE CALL                                 OTHER PROF SERV EXP                                 $25.20

  IWIRELESS                                         TELECOMMUNICATIONS                                 $69.65

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,837.50

  KAINZ, DAVID                                                 WATER DEPOSIT REFUND                               $50.00

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $275.40

  KIRKWOOD COMMUNITY COLLEGE           TRAINING                                                    $5.00

  KOCHS SERVICE & SUPPLY LLC               BLDG MAINT & REPAIR                                 $950.14

  LISBON-MT VERNON AMBULANCE            OTHER PROF SERV EXP                                 $75.00

  MECHANICSVILLE TELEPHONE CO            TELECOMMUNICATIONS                                $317.64

  MID IOWA SOLID WASTE                        OTHER CAPITAL EQUIP                               $1,072.80

  MOVIE LICENSING USA                          SUBSCRIPTION & ED MATERIAL                        $75.00

  MUELLER SYSTEMS                             OTHER CONTRACTUAL SERVICE                     $500.00

  PUMPKIN BOOKS                                 LIBRARY MATERIALS                                  $154.24

  QUILL                                               OFFICE SUPPLIES                                        $194.19

  SANDRY FIRE SUPPLY LLC                     OTHER EQUIPMENT                                      $292.59

  SECRETARY OF STATE                         PAYMENTS TO OTHER AGENCIES                     $30.00

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING EXP                          $139.39

  UTILITY EQUIPMENT COMPANY                MINOR EQUIPMENT                                      $573.07

  WALMART                                         MINOR EQUIPMENT                                        $25.98

  WELLMARK BC BS                               GROUP INSURANCE                                  $3,691.33

  WOLF, DOUG                                     TRAINING                                                 $249.35

  GEE WILLIE ENTERTAINMENT                         RECREATION                                                          $1250.00

  US POST OFFICE                                            POSTAGE                                                                 $131.60

  BRIDGE BANK                                                 OTHER CONTRACTUAL SERVICES                           $21.64

  IPERS                                                              EMPLOYEE BENEFIT                                              $1,990.74

  IRS                                                                  PAYROLL TAX                                                      $3,498.41

  PAYROLL                                                       WAGES                                                               $12,080.52


Total Receipts and Disbursements for month of April by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax






Library Expendable Trust



Ambulance Trust



Fire Trust



Perpetual Care



Water Utility



Sewer Utility



Solid Waste





Administration Report:  Cook motioned, Brown seconded to approve the report from Coppess which included the following:  vacation request; June 16 SFR new reporting process at Monticello; June 22 update on Medicaid billing policies and procedures in Marshalltown; posting job opening for park board volunteer; placement of planting tree in park in memory of Bud Mertka; ambulance for sale notices sent to Conservative and Iowa League of Cities; workman’s comp insurance audit will be on 5/10; Dan Koch will volunteer time for preparing electrical hook ups for 4th of July inflatable games; Fireworks insurance has been obtained for the firefighters to fire from the lagoon area, need map yet; plans for 2nd building and curb cut request received from Oberbreckling; Legion has box in entry way for collection of old flags; preconstruction meeting was 5/5 and the Safe Route to School sidewalk construction will begin 5/31; Park board will be putting down mulch on 5/11; updated council on FEMA grant for narrowband frequency transition will not be available for law enforcement (only fire and EMS) considerable amount of time spent obtaining information that was being requested for the regional grant writer to prepare;  Police department has one hand held and one base unit that are not reprogrammable; reviewed projects that had been budgeted for but not yet completed which included park walkway (in process); lighting skateboard area (in process) roof and east wall repaired on Memorial Building (scheduled for May/June); gutters for park pavilion (obtain quotes); salt shop and cement floor no action.  Ayes all.  Motion carried.


Public Works Report: Zerbe reported clearing cemetery; spring clean up had 1 load each of metal, furniture; tires and appliances; Community sign was removed; filling more potholes; curb cut issue on East First Street (council will each look at and discuss at next meeting). 


The 2011 seal coat work proposal submitted by LL Pelling was approved with a motion by Barnhart and seconded by Paup.  Ayes all.  Motion carried.


Zerbe provided additional information he received from the Department of Public Health regarding the addition of fluoride to the water.  Calvin Paup motioned, Dee Cook seconded to reconsider the action from the April meeting on this topic.  Ayes all.  Motion carried.


Crack sealing proposal for Washington Street from Kluesner was approved at a cost of $4,233.68 with a motion by Calvin Paup and seconded by Gene Brown.  Ayes all.  Motion carried.


Police Report:  Police Chief Barber absent.


Fire Report:  Lonni Koch reported a total of 4 fire calls which included 4/13 fire alarm; 4/13 control burn on Charles Ave; 4/29 MNRC alarm; 4/30 school alarm. Dee Cook motioned, Calvin Paup seconded to approve the following:  request to obtain sealed bids for apparatus unit heaters (2 front 1 rear); request to purchase 2 sets of bunker gear and 1 coat at a cost of $3225; purchase 1 pair of fire boots at $125; purchase a 21” Honda positive pressure ventilation fan at a cost of $1860 plus freight; reimburse Doug Wolf $50 for the Instructor 1 Certification; and 4 students to attend Fire School on June 4 and 5th in West Burlington at a cost of $40 each.  Ayes all. Motion carried.  Koch report that 18 SCBA units were tested and the TNT was serviced by Sandry Fire Equipment.  The hydrotesting of the tanks will cost of $22 per tank.  The flow testing of hydrants will begin in June on the 3rd Monday of the month. 


The narrowband upgrade to radios was discussed with the information being provided to the County EMA/911 director for filing the Assistance to Fire Fighters grant for the region.  Council was asked to consider purchasing what the budget would allow and it was determined to wait and see what was left after the above items were all paid for.


Ambulance Report: Lonni Koch reported 15 calls with 9 being ALS; and 6 BLS; 1 cancel; A-51 and Area Ambulance were each used for one call and three tiered with A-4 and 1 with A-5. 


Requests to purchase E series Bluetooth upgrade to Zoll monitor $1165.50, an E Series AED with 12 lead EKG with 1 step patient cables, sensors and cables for $24,690; and special phone and equipment with a cellular contract from either Verizon or US Celluar were all discussed.  Dee indicated that the hospitals are in support of the ambulance services using this technology as it allows them to be better prepared for the patient upon arrival.  The hospitals may provide financial assistance to the ambulance services. Also the question of how many times have both ambulances been out with a cardiac patient and did we really need to have two monitors.  Calvin Paup motioned, Gene Brown seconded to request that more information be gathered and the request would be discussed more at the next meeting.  Ayes all.  Motion carried.


Old Business:

Proposals for sidewalk from Cottage Drive to 125th Street:  Bids were received from two contractors 4 ft x 4in x 150 ft $2250 and $3000; 6’ x 6”x150’ $3600 and $4000; and 8ft x 6 inches x 150 ft $4800 and $5200.  Council discussed responsibility for maintenance and decided to table action until next meeting.


Ratify placement of sidewalk on west side of Cruse Park:  Calvin Paup motioned, Dee Cook seconded, to have the sidewalk installed next to the curb on Madison Street.  Ayes all.  Motion carried.


New Business:


Bill Schulte, projects desired to accomplish from an economic/community development perspective:  Bill Schulte provided information to the council on a proposal that could result in the cities not having to pay dues to CEDCO with the services being offered through TEDCO and Tipton Chamber of Commerce by the current administrative assistant and Scott Sanborn.  This proposal eliminates his position as director.  This will be decided at the next CEDCO board meeting.


2011-11 Five year agreement for maintenance and repair of Primary Roads in Municipality:  Dee Cook motioned, Carla Barnhart seconded to approve the agreement with the IDOT.  Ayes all.  Motion carried.


Review of policy resolution:  Calvin Paup and Dee Cook volunteered to review policy which includes setting the rental fees for the park and memorial building.


Committee Reports:  None


Correspondence:  None.


Set next regular meeting date: Monday, June 13, 2011


Mayor Comments: None. 


ADJOURN:  There being no further business to come before the Council at this time, council member Gene Brown motioned, Calvin Paup seconded, to adjourn the meeting at 9:37 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer