City of
REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: Jeff Kaufman made his annual
visit and provided an update on the state budget issues. Melissa Helmold announced her candidacy for
Cedar County Recorder and provided background information about herself and family.
Lonni Koch inquired why the donation policy that was discussed at the
safety meeting was not on the agenda of which council indicated that it would
be discussed as a Committee Report.
CONSENT AGENDA: Deanna Cook motioned, Larry Beck seconded to
approve all items under the consent agenda including the agenda, finance
reports, claims, and minutes from
The claims approved were
as follows:
|
ACCO |
CHEMICALS |
$326.80 |
|
AGVANTAGE
FS INC |
VEHICLE
OPERATIONS |
$1,674.68 |
|
AIRGAS
NORTH CENTRAL |
OPERATING
SUPPLIES |
$86.22 |
|
ALLIANT
ENERGY |
ELECTRIC/ |
$5,249.11 |
|
AMAZON.COM |
LIBRARY
MATERIALS |
$489.86 |
|
AMENT,
INC |
ENGINEERING
EXPENSE |
$4,308.11 |
|
ARAMARK
UNIFORM SERVICE |
ALLOWANCES
- UNIFORMS |
$141.75 |
|
AUTOMATIC
SYSTEMS CO |
UTILITY
SYSTEMS & STRUCTURES |
$568.75 |
|
BRIDGE
COMMUNITY BANK |
PRINCIPAL/INTEREST |
$14,656.81 |
|
CAR
QUEST |
VEHICLE
REPAIR |
$3.20 |
|
CARUS
CORPORATION |
CHEMICALS |
$363.40 |
|
CASEYS
GENERAL STORE |
VEHICLE
OPERATIONS |
$126.74 |
|
|
PAYMENTS
TO OTHER AGENCIES |
$2,280.00 |
|
CEDAR
RAPIDS PHOTO |
OFFICE
EQUIPMENT REPAIR |
$45.43 |
|
|
LOAN
PAYMENT |
$15,450.00 |
|
COUNTRY
WELDING INC |
MINOR
EQUIPMENT |
$278.03 |
|
ENTWISLE,
ANGIE |
JANITORIAL
EXPENSE |
$240.00 |
|
|
LIBRARY
MATERIALS |
$38.10 |
|
|
OPERATING
SUPPLIES |
$17.09 |
|
|
TRAINING |
$100.00 |
|
GAVIN,
DUSTIN |
REFUND
DEPOSIT |
$11.50 |
|
GOPHER |
OPERATING
SUPPLIES |
$219.24 |
|
|
BOND
PAYMENT |
$142,356.00 |
|
|
TRAINING |
$200.00 |
|
IWIRELESS |
TELECOMMUNICATIONS |
$72.55 |
|
JOHNSON
COUNTY REFUSE INC |
OTHER
PROF |
$2,887.50 |
|
KEYSTONE
LABORATORIES, INC |
OTHER
PROF |
$275.40 |
|
|
TRAINING |
$20.00 |
|
KOCHS
PAINT & LUMBER |
OPERATING
SUPPLIES |
$147.63 |
|
KUNDE
OUTDOOR EQUIPMENT |
OPERATING
SUPPLIES |
$115.80 |
|
LISBON-MT
|
OTHER
PROF |
$75.00 |
|
LL
PELLING |
STREET
MAINT EXP |
$534.72 |
|
LYNCH
|
VEHICLE
REPAIR |
$591.24 |
|
MECHANICSVILLE
TELEPHONE CO |
TELECOMMUNICATIONS |
$323.48 |
|
ODD
JOBS INC |
OTHER
PROF |
$1,025.00 |
|
QUARTERMASTER |
OPERATING
SUPPLIES |
$150.91 |
|
QUILL |
OFFICE
SUPPLIES |
$202.61 |
|
|
REFUND
DEPOSIT |
$50.00 |
|
TIPTON
CONSERVATIVE & ADVERTIS |
PRINTING
& PUBLISHING EXP |
$206.33 |
|
|
ASSOCIATION
DUES |
$50.00 |
|
WELLMARK
BC BS |
GROUP
INSURANCE |
$4,099.77 |
|
PAYROLL |
WAGES |
$12,441.97 |
Total Receipts and
Disbursements for month of April by fund
|
Fund |
Receipts |
Disbursements |
|
General |
89,626.34 |
36,797.03 |
|
Road Use Tax |
8,138.61 |
8,571.00 |
|
Employee Benefit |
13,237.61 |
3,484.86 |
|
Local Option Sales Tax |
4,708.52 |
|
|
|
6,421.17 |
|
|
Library Expendable
Trust |
733.66 |
|
|
Ambulance Trust |
4,493.24 |
2,408.96 |
|
Fire Trust |
.37 |
|
|
Perpetual Care |
200.00 |
|
|
Water Deposits |
150.00 |
|
|
Water Utility |
8,206.18 |
5,804.24 |
|
Sewer Utility |
4,986.03 |
5,613.77 |
|
Solid Waste |
8,095.30 |
9,988.90 |
REPORTS:
Ambulance Report: Ambulance Coordinator Karrie Poduska reported 11
medical calls, 4 traumas, 1 tier A-4; 1 for Stanwood, 2 calls were mutual aid
with A-51, 2 standbys for NH3, and 1 for Lisbon-Mt. Vernon with 2
patients. Used A-9 for two calls. A request to reimburse Doug Wolf $920 for
expenses incurred for training to become an
Two proposals for door
openers were received from Overhead Door Company of
A request to purchase a
license for Med-Media software with the fax module at a total cost of 1860.00
plus an annual maintenance fee of $780 per year was approved with a motion by
Larry Beck and seconded by Carla Barnhart.
Ayes all.
Motion carried.
A request to purchase two
new computers for the ambulance department was tabled until prices could be
provided.
Fire Department
Report: Lonni Koch reported 5
calls for the Fire Department 4/14 to land lifeguard (10-22); 4/16 for NH3 leak; 4/20 mutual aid
to Lisbon for grass fire; 4/20 storm watch and 5/10 mutual aid to Lisbon for
elevator fire.
A request to purchase a
Police Report: Police Chief Barber reported 7 agency assists,
5 animal cases, 5 arrests, 1 burglary, 9 citizen assist, 4 harassment, 6-911
calls, 1 theft, 5 traffic stops with 2 citation and 3 warnings. Five abatements filed, 2 warnings for code
violations for illegal parking and loud music, and 9 citations issued for
speeding, disorderly conduct, public intoxication, and possession of drug
paraphernalia. Information was provided to the council
regarding the cost to replace the police vehicle on the state bid with a 2010
Chevrolet Police Impala for a total of $29,178 less $4000 for the trade in
value of the 2003 Crown Vic. Calvin Paup
motioned, Deanna Cook seconded to approve the purchase of the vehicle with
payment to be made after July 1. The
markings on the car will be in addition to this cost. Ayes all. Motion carried.
Public Works Report: Zerbe reported 10 loads of
garbage were picked up for clean up days and stated there is way too much stuff
being set out in the form of bags of clothing, construction waste, etc. Need to set limits on what items will be
picked up. A leak in the well house was
repair by replacing a galvanized pipe with PVC and Automated Systems was here
several times to work on the well tower alarms.
Calvin Paup motioned and Deanna Cook seconded to approve the vacation
requests of 6/21 – 6/25 and 5/19 to 5/21 for Albaugh and Zerbe. Ayes all. Motion carried.
The
proposal provided by Luke Oberbreckling & Sons to remove weeds at the lagoon
digging, loading, and hauling at a cost of $125 per hour for the excavator and
$75 per hour for the dump truck and another proposal for replacing 3 catch
basins at a cost of $4,800 were approved with a motion by Calvin Paup and
seconded by Larry Beck. Ayes all. Motion
carried.
A
proposal from Fox Roofing and Insulation to repair the roof at the library
which includes power washing the roof surface, caulk surface where necessary,
apply primer, embed polyester fabric into rapid roof base coat and apply rapid
roof top to the new base coat surface with a 10 year warranty at a cost of
$9350 plus $405 for 3 roof vents was approved with a motion by Gene Brown and
second by Larry Beck. Ayes
all. Motion carried.
A
motion from Larry Beck, second by Deanna Cook, to prepare ordinance requiring a
stop sign be installed at the unmarked intersections on
Council
directed Zerbe to set hours for part time help while mowing the cemetery and an
inquiry to the council about possibly purchasing additional land around
maintenance shed.
Administration
Report: Clarification was requested
on the council’s level of interest in promoting the participation
in the Lincoln Highway Yard Sales on August 5, 6 and 7. Information will be put in the upcoming newsletter. .Larry Beck motioned, Carla Barnhart seconded
to approve attending the East Central Iowa Clerk’s Association Meeting in
Old Business:
Replacement of doors at
Set date for public hearing on recommendation from
P&Z to amend ordinance to change zoning from M-1 to R-2 for the property where the sale barn is
located. Larry Beck motioned, Calvin
Paup seconded to set June 8 as the next regular council meeting and date for
the public hearing. Ayes
all. Motion carried.
New Business:
Shingling Park pavilion roof and lift station: One bid was
received for the park pavilion at a cost of $5,250 and one for the lift station
for $1,000. Larry Beck motioned, Gene
Brown seconded to accept the bid from Bemer Roofing for a total cost of
$6250. Ayes all. Motion carried. John Bemer also provided information on other
alternatives using a shake metal and slate metal shingles with a 50 year warranty, however, those costs would be $11,000 and $13,000.
Dust Control on
Set minimum bid on sale of wood chipper: Calvin Paup motioned,
Larry Beck seconded to set the minimum bid at $1800 on the sale of the wood
chipper. Ayes all. Motion carried. There was one bid received for $350 during
the silent auction which was rejected.
Council discussed potentially taking to an auction to sell on
consignment.
Installing diesel fuel tank: Due to Ag Vantage
having to remove the diesel fuel service at this location the city will need to
make arrangements to install a fuel tank.
Motion was made by Calvin Paup, seconded by Larry Beck to lease a 500
gallon tank at an annual cost of $5 per year and to purchase the metered pump
at $680. Ayes all. Motion carried.
Kitchen ceiling in
Insurance Services Office Inc evaluation and visit
week of May 17: The purpose of the visit is to gather
information needed to determine a fire insurance classification that may be used
in the calculation of property insurance premiums. The field work should take about 1-2 days to
complete. Packets were provided to the Mayor, Fire Chief, and Public Works
director regarding information that needed to be prepared prior to their
arrival.
Purchasing supplies for setting up snow fence along
X-40: This activity was discussed as a result of
the sidewalk meeting with the property owners.
Another alternative is also asking the property owner when corn is
planted in that field to combine the corn so that more of the stalk remains and
acts as a natural snow fence.
Committee Reports: Safety Committee met on 4/25/10
and Calvin Paup reported a discussion of using a general form for inspections
that are done by the fire chief; the fire department does not want to pursue a
billing policy at this time with the exception of the Hazardous Material spills
which are established by Chapter 36 of the Code and state law; recommendation
that the current donation policy be modified to state that donations to the
Fire Department or Ambulance Department be designated to be deposited into the
respective Trust Fund. Clerk was
requested to prepare resolution for review at the next meeting. The next safety meeting will be
Set next regular
meeting date:
ADJOURN: There being no further business to come before the Council at this time, council member Larry Beck motioned, Gene Brown seconded, to adjourn the meeting at 10:18 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance
Officer