Minutes City of Mechanicsville


May 12, 2014


The Mechanicsville City Council met in regular session on Monday, May 12, 2014 at City Hall.Mayor Larry Butler called the meeting to order at 7:00 p.m.Council members present for roll call were Rob Davis, Dee Taylor, Pam Cavey,†† Pam Logue and Dee Cook. Others present included Nick Lange, Matt Shields,Doug Wolfe, Mike Hayslip, Dan Paidar, Mary Sue McKillip, and Donna Paup.


Receive visitors/public comment: Donna Paup read a statement that supported paying for paramedic training.


CONSENT AGENDA:Pam Cavey motioned, Dee Cook seconded to approve the consent agenda including the agenda, minutes from 4/28/14, finance reports, and claims.Roll call vote: Ayes: Cavey, Taylor, Davis, Logue, and Cook.Nays: None. Motion carried.

The claims approved were as follows:

AGVANTAGE FS INC†††††††††††††††††††††††††††††† OPERATING SUPPLIES††††††††††††††††††††††††††††††††† $103.50

ALLIANT ENERGY††††††††††††††††††††††††††††††††† ELECTRIC/GAS EXPENSE††††††††††††††††††††††††††† $6,886.12

AMAZON.COM†††††††††††††††††††††††††††††††††††† LIBRARY MATERIALS†††††††††††††††††††††††††††††††††† $274.26

BOUND TREE MEDICAL†††††††††††††††††††††††††† OPERATING SUPPLIES††††††††††††††††††††††††††††††††† $729.32

BRIDGE COMMUNITY BANK††††††††††††††††††††† PRINCIPAL PAYMENTS†††††††††††††††††††††††††††† $52,501.11

CASEYS GENERAL STORE††††††††††††††††††††††† VEHICLE OPERATIONS†††††††††††††††††††††††††††††††† $806.77

CEDAR COUNTY SOLID WASTE†††††††††††††††† PAYMENTS TO OTHER AGENCIES††††††††††††††††† $2,174.00

CEDAR RAPIDS PHOTO COPY INC††††††††††††† OTHER CONTRACTUAL SERVICE†††††††††††††††††††††† $45.04

CHASE CARD SERVICES††††††††††††††††††††††††† POSTAGE/SHIPPING††††††††††††††††††††††††††††††††††† $108.90

CHEMSEARCH††††††††††††††††††††††††††††††††††††† GROUNDS MAINTENANCE & REPAIR†††††††††††††††† $306.03

CLARENCE CAR CARE CENTER††††††††††††††††† VEHICLE REPAIR††††††††††††††††††††††††††††††††††††††††† $40.00

DEMCO††††††††††††††††††††††††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $35.57

DITTMER, SALINA††††††††††††††††††††††††††††††††††††††† DEPOSIT REFUND†††††††††††††††††††††††††††††††††††††††††† $50.00

ENTWISLE, ANGIE†††††††††††††††††††††††††††††††† GROUNDS MAINTENANCE & REPAIR†††††††††††††††† $345.00

FOX APPARATUS REPAIR & MNT LLC†††††††††† VEHICLE REPAIR††††††††††††††††††††††††††††††††††††††††† $89.50

HARDEN LAWN SERVICE†††††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††† $1,200.00

HART-FREDERICK CONSULTANTS PC††††††††† STORM DRAINAGE††††††††††††††††††††††††††††††††††††† $905.00

IOWA FINANCE AUTHORITY††††††††††††††††††† BOND REGISTRATION FEES†††††††††††††††††††††† $21,651.00

IOWA ONE CALL†††††††††††††††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††††† $22.50

JOHN DEER FINANCIAL††††††††††††††††††††††††† VEHICLE REPAIR††††††††††††††††††††††††††††††††††††††††† $33.75

JOHNSON COUNTY REFUSE INC††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††† $3,002.50

KAY PARK REC CROP†††††††††††††††††††††††††††† BUILDINGS†††††††††††††††††††††††††††††††††††††††††††† $6,371.00

KEYSTONE LABORATORIES, INC††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $429.50

KNUTH LAW OFFICE††††††††††††††††††††††††††††† LEGAL EXPENSE†††††††††††††††††††††††††††††††††††††††††† $75.00

KOCHS SERVICE & SUPPLY LLC††††††††††††††††† BLDG MAINT & REPAIR†††††††††††††††††††††††††††††††† $332.76

LISBON-MT VERNON AMBULANCE††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $100.00

LL PELLING CO†††††††††††††††††††††††††††††††††††† STREET MAINT EXP†††††††††††††††††††††††††††††††††††† $461.16

LUKE OBERBRECKLING & SONS†††††††††††††††† OTHER CONTRACTUAL SERVICE†††††††††††††††††† $3,860.00

MECHANICSVILLE TELEPHONE CO††††††††††††† TELECOMMUNICATIONS†††††††††††††††††††††††††††††† $357.86

MOVIE LICENSING USA†††††††††††††††††††††††††† SUBSCRIPTION & ED MATERIAL††††††††††††††††††††††† $85.00

MUELLER SYSTEMS††††††††††††††††††††††††††††††† OTHER CONTRACTUAL SERVICE†††††††††††††††††††† $950.00

ODD JOBBER†††††††††††††††††††††††††††††††††††††† GROUNDS MAINTENANCE & REPAIR††††††††††††† $2,400.00

POSITIVE PROMOTIONS†††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $59.75

QUILL†††††††††††††††††††††††††††††††††††††††††††††† OFFICE SUPPLIES†††††††††††††††††††††††††††††††††††††† $320.77

RICKARD SIGN & DESIGN††††††††††††††††††††††† VEHICLE REPAIR††††††††††††††††††††††††††††††††††††††††† $90.00

SECRETARY OF STATE†††††††††††††††††††††††††† PAYMENTS TO OTHER AGENCIES††††††††††††††††††††† $30.00

SEEHUSEN INSURANCE AGENCY††††††††††††††† INSURANCE EXPENSE††††††††††††††††††††††††††††††††† $210.00

SELECT SERVICE††††††††††††††††††††††††††††††††† OTHER CONTRACTUAL SERVICE†††††††††††††††††††† $192.00

SHEPLEY PHARMACY††††††††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $26.22

ST. EXPEDITUS††††††††††††††††††††††††††††††††††††† ††††††DEPOSIT REFUND††††††††††††††††††††††††††††††††††††††††††† $50.00

STATE OF IOWA†††††††††††††††††††††††††††††††††† ACCOUNTING & AUDITING EXPENSE††††††††††††† $4,189.89

US CELLULAR††††††††††††††††††††††††††††††††††††† TELECOMMUNICATIONS†††††††††††††††††††††††††††††† $121.05

USA BLUEBOOK††††††††††††††††††††††††††††††††††† CHEMICALS††††††††††††††††††††††††††††††††††††††††††††† $456.25

WENDLING QUARRIES INC††††††††††††††††††††† STREET MAINT EXP†††††††††††††††††††††††††††††††††††† $191.18

PAYROLL††††††††††††††††††††††††††††††††††††††††††††††††††††††††† WAGES†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† $9,035.57

Total Receipts and Disbursements for month of April by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Debt Service



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposit





Fire Report:Matt Shields reported 7 fire calls and informed council about a request they received to be on standby on Wednesday, while a house on John Street was torn down.Request to purchase the light bar for 168 and the rear strobes at a cost of $2,416; request to purchase 2 1Ē nozzles at a cost of $788; 1 bunker pant at $685 for Doug Wolf, and a request for Jake, Austin, Chad, and Ray to attend the ICS 800 training on 5/15 at 6:30 p.m. was all approved with a motion by Pam Cavey, second by Dee Cook.Ayes all.


Ambulance Report: Doug Wolf reported 9 ambulance calls for the month.Pam Cavey motioned, Dee Cook seconded to approve Mary Sue McKillip to Fire Department as EMT only.Ayes all.Motion carried.It was noted that EMS Week will be May 18-24.


Public Works Report: Nick Lange reported that the lagoon pumping would begin this week.Council commented on the cemetery appearance looking good, a possible limb needing to be removed, and 2 screens on the park pavilion needing some repair.


Administration Report:Coppess provided an update from Hart Frederick engineers regarding the completion of the storm sewer project and final pay estimate becoming due next month; they are still working on the facility plan for the lagoon, need to make a decision on the SRF loan application, wanted to remind city to remove the curtain during the sludge removal, and council will be doing follow up with residents to complete the income surveys in order to be eligible to apply for the CDBG application.


Old business discussion and possible action on:


Resolution for level of financial support for training and development policy:The revised draft was read with additional changes discussed to modify the repayment of the training to be 25% per year rather than 20% and initial payment be upon enrolling in the class rather than at the completion or receipt of certification.The tuition and books for entry level EMTís will continue to be paid in advance of taking the class however permission must be requested and approved prior to enrolling in the class and students will be required to sign a repayment schedule.Students not passing or fulfilling the 3 years of service will be required to make repayment. Discussion also involved the status of the Lance Ralston Scholarship fund and what the criteria was to be eligible to receive a scholarship. These changes will be made and reviewed again next month.


New business discussion and possible action on:

Ordinance amending provisions to No Parking zones (extend no parking on south side of South Street to east city limits.Rob Davis motioned to approve the first reading of the ordinance.The motion died for a lack of a second.


Resolution 2014-17 to appoint Tim Horihan to Police Chief and setting salary:Pam Cavey motioned, Pam Logue seconded to approve the appointment of Tim Horihan as police chief and setting the starting wage at $14.50 with a review to be done at 90 days and/or attaining certification.Roll call vote: Ayes: Cavey, Taylor, Davis, Logue, and Cook.Nays: None. Resolution adopted.


Proposal for in-car video system:Dee Cook motioned, Rob Davis seconded to purchase the camera system as proposed by Graybill at a cost of $6594.00.Ayes all.Motion carried.


Bids for sidewalk replacement at City Hall:Two bids were received to replace the sidewalk in front of the fire station and the west side of City Hall.Rob Davis motioned to accept the bid from Luke Oberbreckling at $15,828.The motion died for a lack of a second.Pam Logue motioned, Pam Cavey seconded to accept the low bid from Leeper Construction at a cost of $14,200.Ayes all.Motion carried.


Proposal for adding electricity/lights to north end of city shed:Dee Cook motioned, Rob Davis seconded to approve the proposal from Kochís to add the lighting with the addition of adding a couple plug-in outlets.†† The cost not including the outlets was $524.69.Ayes all.Motion carried.


Proposal for Oak Street:Ditch cleaning 2 hours mini hoe plus seal coating $4772.40:Pam Cavey motioned, Dee Cook seconded to approve the seal coating proposal at $4772.40 upon completion of the ditch cleaning from First Street to the top of the hill on Oak Street which is expected to take about 2 hours with a mini hoe.It was also suggested that some rock could be put in the ditch to help prevent erosion.Ayes all.Motion carried.


Proposal for Fourth Street to level dips and then seal coat over $6773.20:Council directed that an experimental area be dug up and replaced with cement, if it works well, then additional ones can be done in the same manner.


Bid for fixing storm sewer across First Street:Pam Cavey motioned, Rob Davis seconded to approve the bid from JJJ Enterprises and Schimberg to install an intake box with frame, lid and concrete flume at a cost of $3500 for labor and materials.Ayes all. Motion carried.


Committee Reports: Pam Cavey reported talking with Dustin Hinrichs and made reference to the plan that they previously completed.The city will monitor the canopy dieback on the Ash trees.


Dee Cook reported that Bob Hanks has recommended moving the concession stand closer to the parking lot rather than having it in the center of the two fields.The open pavilion would be in that location instead.Dee Taylor added that several teams have been practicing on the fields and consideration is being given to having some type of activity on July 4.


Pam Cavey shared the schedule of events for the Memorial Day activities being sponsored by the Legion and Auxiliary.



Set next regular meeting date: 6-9-14

Mayor Comments:None.


ADJOURN:  There being no further business to come before the Council at this time, council member Pam Logue motioned, Rob Davis seconded, to adjourn the meeting at 8:45 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, MMC                                    Larry Butler, Mayor

City Clerk/Finance Officer    †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††