REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: John Sandberg, Bruce Kern, Mike Kern, John Mullan all addressed the council concerning the public
notice that was posted and published on the Antidegradation Alternative
analysis for discharge of treated wastewater to unnamed creek. The action being considered consists of
adding diffused aeration units, baffles and an insulating cover to convert the
existing three cell aerated lagoon system to a covered aerated lagoon system
with increased capacity and ability to meet existing and expected pollutant
discharge limits. Other proposed
upgrades include ultra-violet disinfection system to meet expected bacteria
limits. Council explained that the
covers being considered are not the circus tent type cover. They would be more
comparable to a large pad floating on top of the cell. A concern was also expressed about the
potential for odor to become a problem of which the city has been told that the
proposal should be less odor than there is now (of which currently there really
isn’t any noticeable odor).
Donna
Kuehnle asked for funds to match the Trees Forever Grant.
CONSENT AGENDA: Dee Cook motioned,
Rob Davis seconded to approve the consent agenda including the agenda, minutes
from
The claims approved were
as follows:
ACCO CHEMICALS $387.80
AGVANTAGE FS INC VEHICLE OPERATIONS $816.85
ALLIANT ENERGY ELECTRIC/
AMAZON.COM LIBRARY MATERIALS $530.60
AREA AMBULANCE SERVICE OTHER PROF
BARCO MUNICIPAL PRODUCTS INC OPERATING SUPPLIES $472.58
BETTER HOMES & GARDENS SUBSCRIPTION & ED
MATERIAL $10.59
BINNS & STEVENS DUST CONTROL OTHER CONTRACTUAL SERVICE $1,076.40
BOUND
BUDS
BUSINESS RADIO SALES & SERVICE OPERATIONAL EQUIP REPAIR $52.71
CAR QUEST
CASEYS GENERAL STORE VEHICLE OPERATIONS $920.21
CEDAR
CEDAR RAPIDS PHOTO
CHILDRENS
COPPESS, LINDA MILEAGE/OTHER SUPPLIES $280.66
ENTWISLE, ANGIE JANITORIAL EXPENSE $300.00
HACH COMPANY CHEMICALS $528.17
HART-FREDERICK CONSULTANTS PC ENGINEERING EXPENSE $7,378.20
JIMS
JOHN DEER FINANCIAL OPERATING SUPPLIES $106.73
JOHNSON COUNTY REFUSE INC OTHER PROF
KANE WATERPROOFING INC BLDG MAINT & REPAIR $1,159.20
KEYSTONE LABORATORIES, INC OTHER PROF
KOCHS SERVICE & SUPPLY LLC VEHICLE REPAIR $510.22
KUNDE OUTDOOR EQUIPMENT VEHICLE REPAIR $58.83
LISBON-MT
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $314.98
MOVIE LICENSING
MUELLER SYSTEMS OTHER CONTRACTUAL
SERVICE $500.00
QUILL OFFICE SUPPLIES $161.23
SADLER POWER TRAIN VEHICLE REPAIR $375.94
SCHIMBERG CO OPERATING SUPPLIES $465.98
SMITH,
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $411.98
US POST OFFICE POSTAGE/SHIPPING $275.12
WALMART OPERATING SUPPLIES $85.17
WELLMARK BC BS GROUP INSURANCE $3,480.54
WENDLING QUARRIES INC GROUNDS MAINTENANCE
& REPAIR $251.84
BRIDGE COMMUNITY BANK PRINCIPLE & INTEREST
PAYMENT $60,593.76
PAYROLL WAGES $17,889.62
Total Receipts and
Disbursements for month of April by fund
|
Fund |
Receipts |
Disbursements |
|
General |
109699.28 |
15070.49 |
|
Road Use Tax |
8030.20 |
4101.91 |
|
Employee Benefit |
17080.37 |
1579.72 |
|
Local Option Sales Tax |
6055.95 |
|
|
Library Expendable
Trust |
363.82 |
|
|
|
200.56 |
183.75 |
|
Ambulance Trust |
6862.26 |
1960.26 |
|
Debt Service |
13754.12 |
|
|
Capital Project |
|
|
|
Water Utility |
7135.20 |
3377.33 |
|
Sewer Utility |
4498.00 |
8333.77 |
|
Solid Waste |
8015.96 |
5233.26 |
|
Storm Water Utility |
992.11 |
18.70 |
|
Water Deposit |
(50.00) |
212.75 |
Public Hearing on the ITC Franchise Agreement was opened by the Mayor. Having found that notice was published and no
written or oral comments were received, Calvin Paup motioned, Pam Logue
seconded to close the public hearing. Ayes all. Hearing was
closed.
The public hearing on the proposed Flood Plain
Management Ordinance which will
enact zoning regulations to secure safety from flood and to promote health and
the general welfare of citizens was opened by Mayor Stine. There being no written or oral comments
received, Pam Cavey motioned, Dee Cook seconded to close the public
hearing. Ayes all. Hearing was closed.
Fran Robinson & Margaret Glover requested
permission for the installation of the new Bingo equipment that they received,
requested to accept a donation of a used piano from the Stanwood Lodge, and
installation of 2 small flower pots. Rob Davis motioned, Pam Logue seconded to
approve the requests provided the flower pots would be removed in the winter
months for snow removal and would not interfere with the signs and handicapped
ramps. Ayes all. Motion carried.
REPORTS:
Fire Report: Lonni Koch reported 2 fire calls which
included a storm watch on 4/17 and M-A with Tipton for a barn fire on 5/4. Koch
indicated that 2 people needed partial bunker gear, shared information about
the need to purchase a wash machine for washing the gear at a cost of $600 with
a $100 rebate; and information regarding the Lion’s Club doing posters for the
fireworks which included information about their meal, Bingo, and the
fireworks. Dee Cook motioned, Pam Cavey
seconded to approve the fire report. Ayes all.
Ambulance Report: A total of 15 ambulance calls were reported and a
request to purchase an EZ IO Drill and various needle sets at a cost of
$2694.25 was made. Pam Cavey motioned,
Dee Cook seconded to approve the purchase.
Ayes all.
Motion carried.
Public Works Report: Public Works Director Joe
Smith reported that a seal went out in a pump at the lift station, mowing,
during the heavy rainfall on April 17-19 pumping was done at Cedar and Elm
street; information from LL Pelling to do pavement scarification for a 2 block
area between Jackson and Cherry was estimated at $78,962; attended the water
distribution class last week; and will delay attending the water treatment
class until September; will be purchasing chlorine test meter at a cost of
$400; as well as a dissolved oxygen meter for $400; the water pump in the
street sweeper required the clutch to be repaired. Dee Cook motioned, Rob Davis seconded to
approve the public works report. Ayes all. Motion
carried.
Police Report: Police Chief Barber reported 1 accident; 10
agency assists, 1 ambulance assist, 5 animal cases, 2 arrest; 1 assault; 17
citizen assists, 6 harassment; 1 death investigation; 8 -911 calls; 1 theft, 10
traffic stops with 4 citation and 6 warnings;5
warnings for code violations for illegal parking; animal at large; noise
disturbance; 4 citations issued for no valid driver license; drive while
revoked, and a railroad arms violation.
Administration Report: Coppess reported 6 residents requesting
assistance for pick up of debris removal from the flooding caused by the heavy
rains April 17-19; reported the costs and hours logged to Cedar County for
disaster assistance; May 23 a clerks luncheon will be held in Stanwood for all
of Cedar County clerks; information received from Northland Securities for GO
refunding bonds of 2013; a request for the installation of a tile to a storm
catch basin on E 2nd Street; and a copy of a bomb incident planning
guide was received from Cedar County
Old Business:
Flood Plain Management Ordinance 259: Council member Rob Davis offered the ordinance for
its first reading and motioned that the first reading be approved. Pam Logue seconded the motion. Ayes all. Five members of the council being present and
having voted “yes” the Mayor declared said motion carried and said Ordinance
was placed upon its first reading and was read.
Thereupon, it was moved
by Council Member Rob Davis, and seconded by Council member Calvin Paup that
the laws and rules providing that ordinances shall be fully and distinctly read
on three different days be suspended and dispensed with, and that said
Ordinance be placed on its last reading. Ayes all. Motion carried. Thereupon, it was moved by Council member Rob
Davis, and seconded by Council member Pam Logue that the ordinance be placed
upon its final passage and adopted. Upon
Roll Call: Ayes: Rob Davis, Pam Cavey,
Calvin Paup, Pam Logue, and Dee Cook.
Nays: None. Mayor Stine declared the motion carried, and
the Ordinance on the Flood Plain Management passed and adopted.
Resolution 2013-8 agreeing to take official action
necessary to carry out objectives of the National Flood Insurance Program: Whereas, certain areas of the City of
Mechanicsville are subject to periodic flooding causing damages to properties
within these areas; and Whereas, relief is available in the form of federally
subsidized flood insurance as authorized by the National Flood Insurance Act of
1968; and Whereas, it is the intent of the Council to require the recognition
and evaluation of flood hazards in all official actions relating to land used
in areas having these hazards; and Whereas, this body has the legal authority
to adopt land use and control measures to reduce future flood losses pursuant
to Chapter 414, Code of Iowa, Now, therefore, be it resolved that this council
hereby; assures the Federal Insurance Administration that it will enact as
necessary, and maintain in force in those areas having flood hazards, adequate
land use and control measures with effective enforcement provisions consistent
with the criteria set forth in Section 60 of the NFIP regulations; Vests City
Clerk with the responsibility, authority, and means to assist the Federal
Insurance Administrator in his delineation of the limits of the area having
special flood hazards, provide such information as the administrator may
request concerning present uses and occupancy of the flood plain areas;
cooperate with Federal, State, and local agencies and private firms which
undertake to study, survey, map, and identify flood plain areas, complete and
submit reports which advise the administrator on progress made within the
community in the development and implementation of flood plain management
measures, upon occurrence, notify the Administrator whenever the boundaries of
the community have been modified by annexation; appoint City Clerk to maintain
for public inspection and to furnish upon request, for the determination of
applicable flood insurance risk premium rates any certificates of
flood-proofing and information on the elevation of the level of the lowest
floor of all new or substantially improved structures, and agree to take such
other official action as may be reasonable necessary to carry out the
objectives of the program. Adopted and
passed by the City Council this 13th day of May, 2013. Pam Logue motioned, Rob Davis seconded to
adopt the resolution 2013-8, Roll Call vote, Ayes:
Purchasing policy 2013-9: Pam Cavey motioned, Dee Cook seconded to adopt the
resolution establishing spending guidelines for the City of Mechanicsville
departments to purchase equipment, repair parts, operating supplies up to $1000
without prior approval from the council provided it is within the departments
budget; Ayes: Davis, Cavey, Logue, Paup, and Cook. Nays: None. Resolution adopted.
ITC Franchise Agreement ordinance 258: It
was moved by Council Member Calvin Paup and seconded by Council Member Pam
Logue that said ordinance be placed upon its first reading. Five members of the Council being present and
having voted “yes,” Mayor declared said motion carried and said Ordinance No.
258 was placed upon its first reading and was read the first time.
Thereupon, it was moved
by Council Member Calvin Paup, and seconded by Council member Dee Cook that the
laws and rules providing that ordinances shall be fully and distinctly read on
three different days be suspended and dispensed with, and that Ordinance No.
258 be placed on its last reading.
Five members of the
Council being present and having voted “Yes,” Mayor Stine declared the motion
carried, and Ordinance No. 258 was then placed upon its last reading and was
read the last time.
Thereupon, it was moved
by Council Member Pam Cavey, and seconded by Council Member Rob Davis that
Ordinance No. 258 be placed upon its final passage and passed. Upon roll call vote, Ayes: Paup, Cook,
SpeedConnect lease 2013-10: Upon review
of the city attorney’s correspondence, Pam Logue motioned, Rob Davis seconded
to make corrections and changes to the original proposed lease agreement and
authorize the agreement to be signed. Ayes: Davis,
Cavey, Logue, Paup, and Cook. Nays:
None. Motion adopted.
Sewer Maintenance Contract options: Proposals
received from Municipal Pipe, Dave Schmidt Construction, and Roto-Rooter. Pam
Logue motioned, Rob Davis seconded to approve the Roto-Rooter
proposal for a term of 1 year. Ayes all. Motion
carried.
Bids for replacing furnace/AC: A request for
sealed bids was published. Only received
one bid, however, a second vendor did show interest in the project but later
withdrew upon inspecting the project area. The bid received was from Koch’s
Sales and Service for $6,619.44 to replace the A/C in the Post office and
Medical Center plus $966.23 to upgrade the electrical on the roof for the new
condenser unit which includes a service receptacle; and a bid of $6,885.37 to
replace the city hall and fire depart HVAC for $6885.37 which is eligible for a
rebate of $600 from Alliant. Calvin Paup
motioned, Pam Cavey seconded to accept the bids from Koch’s Sales and Service. Ayes all. Motion carried.
New business discussion and possible action on:
Ordinance 260 to repeal the temporary schools stops: Dee Cook offered the ordinance for its first reading
and motioned that the first reading be approved. Pam Logue seconded the motion. Ayes all.
Five members of the council being present and having voted “yes” the
Mayor declared said motion carried and said Ordinance was placed upon its first
reading and was read.
Thereupon, it was moved
by Dee Cook and seconded by Pam Cavey that the laws and rules providing that
ordinances shall be fully and distinctly read on three different days be
suspended and dispensed with, and that said Ordinance be placed on its last
reading. Ayes all. Motion carried. Thereupon, it was moved by Dee Cook, and
seconded by Calvin Paup that the ordinance be placed upon its final passage and
adopted. Upon Roll Call: Ayes: Rob Davis, Pam Cavey, Calvin Paup, Pam Logue,
and Dee Cook. Nays: None.
Mayor Stine declared the motion carried, and the Ordinance on the repeal
of the temporary school stops passed and adopted.
Resolution 2013-11 adopting and approving Tax
Compliance Procedures relating to Tax Exempt Bonds: Whereas,
pursuant to the laws of the State of Iowa and Section 103 of the Internal
Revenue Code, the City of Mechanicsville, Iowa, acting by and through the
authority of its City Council, has issued, and likely will issue in the future,
tax exempt municipal bonds, notes, or other obligations (the “Tax Exempt
Bonds”); and Whereas, the City deems it necessary and desirable to adopt
certain procedures and practices to be followed by the City in connection with
the issuance of Tax Exempt Bonds; and Whereas, proposed tax compliance
procedures are attached as Exhibit A (the Compliance Procedures”); Now,
Therefore, Be it resolved by the city council of the City of Mechanicsville
1. The compliance procedures attached
hereto as exhibit A are hereby adopted and shall be dated as of the date
hereof. 2. The City Clerk is hereby
authorized and directed to periodically update the Compliance Procedures in
accordance with the Internal Revenue Code and supporting Internal Revenue
Service Rulings and Regulations, with advice from bond counsel. 3. All resolutions or parts of resolutions in
conflict herewith are hereby repealed to the extent of such conflict.
Council member Pam Cavey
introduced the resolution set out and moved for its adoption, seconded by
Council member Dee Cook; and after due consideration thereof by the City Council,
the Mayor put the question upon the adoption of the said resolution and the
roll being called, the following named Council Members voted: Ayes: Rob Davis, Pam Cavey, Calvin Paup, Pam
Logue, and Dee Cook. Nays: None.
The Mayor declared the resolution duly adopted.
Public Notice:
Anti-degradation Notice was published and posted May 1. Citizens have
30 days to submit comments in writing.
The anti-degradation Alternative Analysis is available and can be viewed
at city hall.
Repair of Tornado Mixer at $3380 or Replace at $6250
plus freight: Rob Davis motioned, Pam Logue seconded to
repair the mixer at a cot of $3380, however, find out how long the warranty is
on the repair. Ayes
all. Motion carried.
LL Pelling Seal Coat proposal: Calvin Paup
motioned, Dee Cook seconded to approve the proposal from LL Pelling on the seal
coating quantities with the exception to the tonnage for the cold mix. Council requested that a more accurate number
be determined. Ayes
all. Motion carried.
Resignation/mowing cemetery center section: Part time employee Steve Day resigned on April
12. Pam Logue motioned, Rob Davis
seconded to post the notice for bids for a contractor to mow the center section
of the cemetery for the remainder of the season, with the PWD and City Clerk
authorized to select the lowest responsible bidder, and in the mean time
contact a temporary service to see about scheduling extra help for the time it
takes for the notices to be posted.
Ayes
all. Motion carried.
Committee Reports: Pam Cavey reported that the placement
of the benches has been determined and is scheduled to be done before Memorial
Day.
Correspondence: Calvin Paup read a thank you from Alan Zerbe
for the open house/retirement party and the wooden mantle clock he was
presented with from the city for his 22 years of service.
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Rob Davis motioned, Pam Logue seconded,
to adjourn the meeting at 9:38 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance Officer