Minutes City of Mechanicsville

REGULAR COUNCIL MEETING

June 10, 2013

 

The Mechanicsville City Council met in regular session on Monday, June 10, 2013 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Rob Davis, Calvin Paup and Dee Cook. Pam Logue arrived at 7:04 p.m.  Pam Cavey was absent.  Others present included Joe Smith, Jim Barber, and Doug Wolf.

 

Receive visitors/public comment: None.

 

CONSENT AGENDA:  Rob Davis motioned, Dee Cook seconded to approve the consent agenda including the agenda, minutes from 5/13/13, finance reports, claims, authorize Mayor to sign agreement with Harden Lawn Service, and Pay estimate #4 for Horsfield Contracting $6,475.29. Roll call vote: Ayes: Davis, Paup, and Cook.  Nays: None. Absent: Cavey and Logue. Motion carried.

 

The claims approved were as follows:

AGVANTAGE FS INC                               VEHICLE OPERATIONS                                 $558.64

ALLIANT ENERGY                                  ELECTRIC/GAS EXPENSE                            $5,226.56

ALLIED GLASS                                      BLDG MAINT & REPAIR                              $2,495.00

AMAZON.COM                                     OPERATING SUPPLIES                                  $525.15

BANYON DATA SYSTEMS INC                    OFFICE EQUIPMENT REPAIR                       $1,885.00

BARCO MUNICIPAL PRODUCTS INC            OPERATING SUPPLIES                                   $52.59

BARNES & NOBLE                                  LIBRARY MATERIALS                                   $215.32

BRIDGE COMMUNITY BANK                      POSTAGE                                                  $96.12

CARUS CORPORATION                           CHEMICALS                                              $280.05

CASEYS GENERAL STORE                        VEHICLE OPERATIONS                                 $766.85

CEDAR COUNTY SOLID WASTE                 PAYMENTS TO OTHER AGENCIES                  $1,008.00

CHASE CARD SERVICES                          POSTAGE/SHIPPING                                      $73.35

CUSTOM BUILDERS                               OTHER CAPITAL EQUIP                                $299.98

ED M FELD EQUIP CO INC                        ALLOWANCES - UNIFORMS                         $2,080.00

ENTWISLE, ANGIE                                 JANITORIAL EXPENSE                                  $330.00

HARDEN LAWN SERVICE                         OTHER PROF SERV EXP                                $600.00

HART-FREDERICK CONSULTANTS PC          ENGINEERING EXPENSE                             $3,887.95

HARTMAN, JUDY                                  OPERATING SUPPLIES                                   $15.71

HORSFIELD CONTRACTING                      STORM DRAINAGE                                   $6,475.29

IOWA ONE CALL                                   OTHER PROF SERV EXP                                  $18.90

JOHN DEER FINANCIAL                          MINOR EQUIPMENT                                     $532.24

JOHNSON COUNTY REFUSE INC                OTHER PROF SERV EXP                              $3,002.50

KEYSTONE LABORATORIES, INC                OTHER PROF SERV EXP                                $308.00

KOCHS SERVICE & SUPPLY LLC                  BLDG MAINT & REPAIR                             $13,581.58

KUNDE OUTDOOR EQUIPMENT                  OPERATING SUPPLIES                                   $58.83

LISBON-MT VERNON AMBULANCE              OTHER PROF SERV EXP                                $100.00

LL PELLING CO                                     STREET MAINT EXP                                 $20,091.75

LUKE OBERBRECKLING & SONS                 STREET MAINT EXP                                   $5,654.00

MECHANICSVILLE TELEPHONE CO              TELECOMMUNICATIONS                               $315.68

MELON PATCH PRIMITIVES AND ANT          GROUNDS MAINTENANCE & REPAIR                 $175.72

MISSISSIPPI VALLEY PUMP                       OTHER PROF SERV EXP                            $10,818.00

ODD JOBS INC                                     OTHER PROF SERV EXP                              $1,725.00

PC WORLD                                         SUBSCRIPTION & ED MATERIAL                        $24.95

QUILL                                               OFFICE SUPPLIES                                       $532.15

ROTO-ROOTER                                    OTHER PROF SERV EXP                                $652.70

SANDRY FIRE SUPPLY LLC                       OTHER CAPITAL EQUIP                              $6,839.90

TIPTON CONSERVATIVE & ADVERTIS          PRINTING & PUBLISHING EXP                           $46.96

TRANS-IOWA EQUIPMENT INC                  VEHICLE REPAIR                                        $848.00

US CELLULAR                                      TELECOMMUNICATIONS                               $131.81

WALMART                                          OTHER SUPPLIES                                         $85.17

WELLMARK BC BS                                 GROUP INSURANCE                                  $4,072.33

PAYROLL                                                          WAGES                                                               $12,259.20

 

Total Receipts and Disbursements for month of May by fund

Fund

Receipts

Disbursements

General

24,688.51

14,922.97

Road Use Tax

5,188.16

4,801.84

Employee Benefit

2,690.05

1,579.72

Local Option Sales Tax

6,055.97

 

Library Expendable Trust

53.85

 

Ball Park Fund

1,973.40

786.75

Ambulance Trust

673.38

1,649.60

Fire Trust

6,500.00

 

Gift Trust

 

19.47

Debt Service

2,166.18

60,593.76

Capital Project

 

1,317.25

Water Utility

7,320.33

2,944.37

Sewer Utility

5,309.89

8,565.41

Solid Waste

9,081.39

6,327.79

Storm Water Utility

1,030.86

 

Water Sinking Fund

 

21,976.50

Water Deposit

100.00

 

 

 

REPORTS:

Fire Report:  Doug Wolf 5 fire calls which included a 5/24/13 ditch fire; 5/24 10-50 on X-40; 5/30 Northern gas mock drill; 5/30 storm watch and 6/5 M-A with Lisbon structure fire.  Doug also reported that SCBA testing was done, purchased an Anemometer for $156 and 2 to attend FF1 training in West Branch.

 

Ambulance Report: A total of 8 BLS calls were reported, 2 paramedic; 3 refusals, 1 with Lisbon-Mt. Vernon; 2 canceled; and 1 standby for the mock drill. 

The Medical Director will be doing CPAP training this month. 

Dee Cook motioned, Rob Davis seconded to approve the fire and ambulance reports. Ayes all.  Motion carried.

 

Public Works Report: Joe Smith reported that Johnson County Refuse was contacted to help cover for the garbage route on 5/28 due to a sensor failure on the transmission which has been repaired; curb and gutter repaired at First and Cherry; the 3 non-working aerators have all been sent in for repair and the last one is due back this week; will wait on upgrading the remaining 3 since they are still working properly; went through punch list with Hart Frederick regarding the storm sewer project and what needs to be completed yet by Horsefield in order to release the retainage; the first week of July will be doing a sludge test at the lagoon. Rob Davis motioned, Pam Logue seconded to approve the public works report.  Ayes all.  Motion carried.

 

Police Report:  Police Chief Barber reported 4 agency assists, 4 animal cases, 1 arrest; 8 citizen assists, 1 criminal mischief, 5 -911 calls; 2 theft, 5 traffic stops with 1 citation and 4 warnings; 3 abatements filed; 1 warning for code violation for illegal parking; 4 citations issued for illegal parking and driving while revoked.

 

Administration Report:  Coppess read correspondence received regarding the anti-degradation alternative analysis report and indicated that it has been forwarded to the engineer and a response will be prepared, the lease with SpeedConnect was modified and forwarded for signatures, complaints filed regarding grass not being mowed and coons, and information included in packet from the insurance seminar that was attended last week by Schroeder and Associates.

 

New business discussion and possible action on:

Request for State of Iowa to do annual examination for FY13:  Dee Cook motioned, Rob Davis seconded to request that the State of Iowa do the annual examination.  Ayes all.  Motion carried.

 

Community Service:  Council discussed whether or not court ordered community service personnel should be required to complete a written application requesting to do service and doing background checks on the individuals and other guidelines as to whether or not to permit the individual to perform community service.  Pam Logue motioned, and Dee Cook seconded to request the city attorney to prepare a resolution/policy.  Ayes all.  Motion carried.

 

Non-working vending machines:  Council reviewed the ordinance on vending machines on a sidewalk and Calvin Paup motioned, Pam Logue seconded that a notice be sent indicating that it is the council’s intent to revoke the permit for machines that are not working within 15 days.  Ayes all.  Motion carried.

 

Letter of concurrence for Washington County:  Dee Cook motioned, Rob Davis seconded to authorize the clerk to send a letter of concurrence to Washington County in accordance with the FCC Rules and their use of the frequency 158.745 and the addition of 7K60FXD emissions to their existing license.  Ayes all.  Motion carried.

 

Committee Reports: None.   

Correspondence:  Requested that public works communicate with the contractor requesting that the mower be raised up a notch to reduce some of the dead grass at the cemetery.

 

Set next regular meeting date: Monday, July 8, 2013

 

Mayor Comments: None.

 

ADJOURN:  There being no further business to come before the Council at this time, council member Calvin Paup motioned, Dee Cook seconded, to adjourn the meeting at 8:10 p.m. Ayes all.  Meeting adjourned.

 

ATTEST:

 

____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer