Minutes City of Mechanicsville


June 10, 2013


The Mechanicsville City Council met in regular session on Monday, June 10, 2013 at City Hall.Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Rob Davis, Calvin Paup and Dee Cook. Pam Logue arrived at 7:04 p.m.Pam Cavey was absent.Others present included Joe Smith, Jim Barber, and Doug Wolf.


Receive visitors/public comment: None.


CONSENT AGENDA:Rob Davis motioned, Dee Cook seconded to approve the consent agenda including the agenda, minutes from 5/13/13, finance reports, claims, authorize Mayor to sign agreement with Harden Lawn Service, and Pay estimate #4 for Horsfield Contracting $6,475.29. Roll call vote: Ayes: Davis, Paup, and Cook.Nays: None. Absent: Cavey and Logue. Motion carried.

The claims approved were as follows:

AGVANTAGE FS INC†††††††††††††††††††††††††††††† VEHICLE OPERATIONS†††††††††††††††††††††††††††††††† $558.64

ALLIANT ENERGY††††††††††††††††††††††††††††††††† ELECTRIC/GAS EXPENSE††††††††††††††††††††††††††† $5,226.56

ALLIED GLASS††††††††††††††††††††††††††††††††††††† BLDG MAINT & REPAIR††††††††††††††††††††††††††††† $2,495.00

AMAZON.COM†††††††††††††††††††††††††††††††††††† OPERATING SUPPLIES††††††††††††††††††††††††††††††††† $525.15

BANYON DATA SYSTEMS INC††††††††††††††††††† OFFICE EQUIPMENT REPAIR†††††††††††††††††††††† $1,885.00

BARCO MUNICIPAL PRODUCTS INC††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $52.59

BARNES & NOBLE††††††††††††††††††††††††††††††††† LIBRARY MATERIALS†††††††††††††††††††††††††††††††††† $215.32

BRIDGE COMMUNITY BANK††††††††††††††††††††† POSTAGE††††††††††††††††††††††††††††††††††††††††††††††††† $96.12

CARUS CORPORATION†††††††††††††††††††††††††† CHEMICALS††††††††††††††††††††††††††††††††††††††††††††† $280.05

CASEYS GENERAL STORE††††††††††††††††††††††† VEHICLE OPERATIONS†††††††††††††††††††††††††††††††† $766.85

CEDAR COUNTY SOLID WASTE†††††††††††††††† PAYMENTS TO OTHER AGENCIES††††††††††††††††† $1,008.00

CHASE CARD SERVICES††††††††††††††††††††††††† POSTAGE/SHIPPING††††††††††††††††††††††††††††††††††††† $73.35

CUSTOM BUILDERS†††††††††††††††††††††††††††††† OTHER CAPITAL EQUIP††††††††††††††††††††††††††††††† $299.98

ED M FELD EQUIP CO INC††††††††††††††††††††††† ALLOWANCES - UNIFORMS†††††††††††††††††††††††† $2,080.00

ENTWISLE, ANGIE†††††††††††††††††††††††††††††††† JANITORIAL EXPENSE††††††††††††††††††††††††††††††††† $330.00

HARDEN LAWN SERVICE†††††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $600.00

HART-FREDERICK CONSULTANTS PC††††††††† ENGINEERING EXPENSE†††††††††††††††††††††††††††† $3,887.95

HARTMAN, JUDY††††††††††††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $15.71

HORSFIELD CONTRACTING††††††††††††††††††††† STORM DRAINAGE†††††††††††††††††††††††††††††††††† $6,475.29

IOWA ONE CALL†††††††††††††††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††††† $18.90

JOHN DEER FINANCIAL††††††††††††††††††††††††† MINOR EQUIPMENT†††††††††††††††††††††††††††††††††††† $532.24

JOHNSON COUNTY REFUSE INC††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††† $3,002.50

KEYSTONE LABORATORIES, INC††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $308.00

KOCHS SERVICE & SUPPLY LLC††††††††††††††††† BLDG MAINT & REPAIR†††††††††††††††††††††††††††† $13,581.58

KUNDE OUTDOOR EQUIPMENT††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $58.83

LISBON-MT VERNON AMBULANCE††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $100.00

LL PELLING CO†††††††††††††††††††††††††††††††††††† STREET MAINT EXP†††††††††††††††††††††††††††††††† $20,091.75

LUKE OBERBRECKLING & SONS†††††††††††††††† STREET MAINT EXP†††††††††††††††††††††††††††††††††† $5,654.00

MECHANICSVILLE TELEPHONE CO††††††††††††† TELECOMMUNICATIONS†††††††††††††††††††††††††††††† $315.68


MISSISSIPPI VALLEY PUMP†††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††† $10,818.00

ODD JOBS INC†††††††††††††††††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††† $1,725.00

PC WORLD†††††††††††††††††††††††††††††††††††††††† SUBSCRIPTION & ED MATERIAL††††††††††††††††††††††† $24.95

QUILL†††††††††††††††††††††††††††††††††††††††††††††† OFFICE SUPPLIES†††††††††††††††††††††††††††††††††††††† $532.15

ROTO-ROOTER††††††††††††††††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $652.70

SANDRY FIRE SUPPLY LLC†††††††††††††††††††††† OTHER CAPITAL EQUIP††††††††††††††††††††††††††††† $6,839.90

TIPTON CONSERVATIVE & ADVERTIS††††††††† PRINTING & PUBLISHING EXP†††††††††††††††††††††††††† $46.96

TRANS-IOWA EQUIPMENT INC††††††††††††††††† VEHICLE REPAIR††††††††††††††††††††††††††††††††††††††† $848.00

US CELLULAR††††††††††††††††††††††††††††††††††††† TELECOMMUNICATIONS†††††††††††††††††††††††††††††† $131.81

WALMART††††††††††††††††††††††††††††††††††††††††† OTHER SUPPLIES†††††††††††††††††††††††††††††††††††††††† $85.17

WELLMARK BC BS†††††††††††††††††††††††††††††††† GROUP INSURANCE††††††††††††††††††††††††††††††††† $4,072.33

PAYROLL††††††††††††††††††††††††††††††††††††††††††††††††††††††††† WAGES†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† $12,259.20


Total Receipts and Disbursements for month of May by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Fire Trust



Gift Trust



Debt Service



Capital Project



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Sinking Fund



Water Deposit






Fire Report:Doug Wolf 5 fire calls which included a 5/24/13 ditch fire; 5/24 10-50 on X-40; 5/30 Northern gas mock drill; 5/30 storm watch and 6/5 M-A with Lisbon structure fire.Doug also reported that SCBA testing was done, purchased an Anemometer for $156 and 2 to attend FF1 training in West Branch.


Ambulance Report: A total of 8 BLS calls were reported, 2 paramedic; 3 refusals, 1 with Lisbon-Mt. Vernon; 2 canceled; and 1 standby for the mock drill.

The Medical Director will be doing CPAP training this month.

Dee Cook motioned, Rob Davis seconded to approve the fire and ambulance reports. Ayes all.Motion carried.


Public Works Report: Joe Smith reported that Johnson County Refuse was contacted to help cover for the garbage route on 5/28 due to a sensor failure on the transmission which has been repaired; curb and gutter repaired at First and Cherry; the 3 non-working aerators have all been sent in for repair and the last one is due back this week; will wait on upgrading the remaining 3 since they are still working properly; went through punch list with Hart Frederick regarding the storm sewer project and what needs to be completed yet by Horsefield in order to release the retainage; the first week of July will be doing a sludge test at the lagoon. Rob Davis motioned, Pam Logue seconded to approve the public works report.Ayes all.Motion carried.


Police Report:  Police Chief Barber reported 4 agency assists, 4 animal cases, 1 arrest; 8 citizen assists, 1 criminal mischief, 5 -911 calls; 2 theft, 5 traffic stops with 1 citation and 4 warnings; 3 abatements filed; 1 warning for code violation for illegal parking; 4 citations issued for illegal parking and driving while revoked.


Administration Report:Coppess read correspondence received regarding the anti-degradation alternative analysis report and indicated that it has been forwarded to the engineer and a response will be prepared, the lease with SpeedConnect was modified and forwarded for signatures, complaints filed regarding grass not being mowed and coons, and information included in packet from the insurance seminar that was attended last week by Schroeder and Associates.


New business discussion and possible action on:

Request for State of Iowa to do annual examination for FY13:Dee Cook motioned, Rob Davis seconded to request that the State of Iowa do the annual examination.Ayes all.Motion carried.


Community Service:Council discussed whether or not court ordered community service personnel should be required to complete a written application requesting to do service and doing background checks on the individuals and other guidelines as to whether or not to permit the individual to perform community service.Pam Logue motioned, and Dee Cook seconded to request the city attorney to prepare a resolution/policy.Ayes all.Motion carried.


Non-working vending machines:Council reviewed the ordinance on vending machines on a sidewalk and Calvin Paup motioned, Pam Logue seconded that a notice be sent indicating that it is the councilís intent to revoke the permit for machines that are not working within 15 days.Ayes all.Motion carried.


Letter of concurrence for Washington County:Dee Cook motioned, Rob Davis seconded to authorize the clerk to send a letter of concurrence to Washington County in accordance with the FCC Rules and their use of the frequency 158.745 and the addition of 7K60FXD emissions to their existing license.Ayes all.Motion carried.


Committee Reports: None.†††

Correspondence:Requested that public works communicate with the contractor requesting that the mower be raised up a notch to reduce some of the dead grass at the cemetery.


Set next regular meeting date: Monday, July 8, 2013


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Calvin Paup motioned, Dee Cook seconded, to adjourn the meeting at 8:10 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer    †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††