City of Mechanicsville


June 13, 2011


The Mechanicsville City Council met in regular session on Monday, June 13, 2011 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Deanna Cook, Carla Barnhart, Calvin Paup, and Larry Beck.  Gene Brown was absent.  Others present included Jim Barber, Alan Zerbe, Judy Hartman, Lonni Koch, Bob Steen, Kathy Moravek, Doyle Pickering, Sharon Pickering, Joe Myers, Dodee Myers, Wyatt Swartzendruber, and Larry Berns, Ament. Inc.


Receive visitors/public comment: Kathy Moravek addressed the council regarding a complaint she filed about the curb cuts at the park stating that they are not done to ADA standards, rough, and don’t match up.  Council asked her to bring in a copy of what she is referring to as the standard.


CONSENT AGENDA:  Deanna Cook motioned, Larry Beck seconded to approve the consent agenda including the agenda, finance reports, claims, minutes from 5/9/11, cigarette permit for Casey’s, and the Lion’s Club volunteering to stain the pavilion.  Roll call vote: Ayes: Paup, Barnhart, Cook, and Beck  Nays: None. Absent:  Brown.  Motion carried.


The claims approved were as follows:

  HUNT, BRADY                                    OTHER PROF SERV EXP                                $200.00

  ACCO                                              CHEMICALS                                              $621.60

  AGVANTAGE FS INC                            GROUNDS MAINTENANCE & REPAIR                   $36.78

  AIRGAS NORTH CENTRAL                      OPERATING SUPPLIES                                  $171.40

  ALL MED                                           OPERATING SUPPLIES                                  $131.38

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $5,074.97

  AMAZON.COM                                    LIBRARY MATERIALS                                  $937.76

  AMENT, INC                                        ENGINEERING EXPENSE                                $534.79

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                 $70.00

  BANYON DATA SYSTEMS INC                 OFFICE EQUIPMENT                                   $1,735.00

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                               $1,010.55

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                  $1,170.00

  CHASE CARD SERVICES                        POSTAGE/SHIPPING                                     $136.30

  CJ COOPER & ASSOCIATES INC               MEDICAL/WELLNESS EXPENSE                         $30.00

  DANS TIRES & MORE                            VEHICLE REPAIR                                         $472.35

  ED M FELD EQUIP CO INC                        ALLOWANCES - UNIFORMS                         $3,200.00

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $300.00

  FARM PLAN                                       MINOR EQUIPMENT                                        $21.95

  FOX ROOFING & INSULATION                  BLDG MAINT & REPAIR                               $4,440.00

  FRIENDS OF THE ANIMALS                     OTHER CONTRACTUAL SERVICE                      $50.00

  GEE WILLIE ENTERTAINMENT                   OTHER PROF SERV EXP                             $1,250.00

  GRAINGER                                         MINOR EQUIPMENT                                      $274.88

  GRAYBILL COMMUNICATIONS                 OTHER CAPITAL EQUIP                                 $650.00

  GREENVALLEY AG & TURF LLC               VEHICLE REPAIR                                          $11.25

  HARTMAN, JUDY                                 OPERATING SUPPLIES                                  $172.59

  HENDLEY, RAY                                              REFUND DEPOSIT                                         $14.75

  HIMES, DAVID                                     OTHER CAPITAL OUTLAY                             $293.76

  IOWA OFFICE SUPPLY                           OFFICE SUPPLIES                                         $57.98

  IOWA ONE CALL                                 OTHER PROF SERV EXP                                 $25.20

  IWIRELESS                                         TELECOMMUNICATIONS                                 $69.95

  JJJ ENTERPRISES, INC                           UTILITY SYSTEMS & STRUCTURES                $1,439.91

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,837.50

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $344.30

  KLUESNER CONSTRUCTION                    STREETS                                               $4,233.68

  KOCH, YOLUNDA                                ALLOWANCES - UNIFORMS                             $64.91

  LISBON-MT VERNON AMBULANCE            OTHER PROF SERV EXP                                $150.00

  LL PELLING CO                                   STREETS                                              $12,120.10

  LUKE OBERBRECKLING & SONS               OTHER CAPITAL OUTLAY                           $8,228.00

  MECHANICSVILLE TELEPHONE CO            TELECOMMUNICATIONS                                $316.92

  MED MEDIA                                        OTHER CONTRACTUAL SERVICE                     $650.00

  MICROMARKETING                               LIBRARY MATERIALS                                    $85.95

  ODD JOBBER                                      STREET MAINT EXP                                   $1,080.00

  QUALIFICATION TARGETS INC                 OPERATING SUPPLIES                                  $138.12

  QUILL                                               OFFICE SUPPLIES                                        $141.57

  SANDRY FIRE SUPPLY LLC                     ALLOWANCES - UNIFORMS                         $1,676.50

  SEEHUSEN INSURANCE AGENCY              INSURANCE EXPENSE                                  $782.50

  SHEPLEY PHARMACY                           OPERATING SUPPLIES                                  $182.15

  STEINBERG, CHELSEY                                 REFUND DEPOSIT                                           $31.71

  TENNEY, BRAD                                              REFUND DEPOSIT                                          $19.99

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING EXP                          $191.43

  WELLMARK BC BS                               GROUP INSURANCE                                  $3,691.33

  WISCONSIN PHYSICIANS SERVICE            REIMBURSE                                                  $495.16

  KOCHS SALES & SERVICE                           OPERATING SUPPLIES                                                 $44.90

  BRIDGE COMMUNITY BANK                        PETTY CASH                                                                 $29.37

  ODD JOBS INC                                              OPEN/CLOSE GRAVES                                        $1,450.00

  US POST OFFICE                                          POSTAGE                                                                 $194.56

  PAYROLL                                                        WAGES                                                                $12,413.93


Total Receipts and Disbursements for month of May by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax






Library Expendable Trust



Ambulance Trust



Fire Trust



Debt Service



Water Utility



Sewer Utility



Solid Waste



Water Sinking Fund



Water Deposits





Administration Report:  September 21-23 will be the Iowa League of Cities Annual Conference in Des Moines $185.00 plus mileage, parking, and hotel and a request for 2 vacation days were approved with a motion by Larry Beck and second by Carla Barnhart.  Ayes all.  Motion carried.


Public Works Report: Zerbe reported the seal coating of the streets was completed and informed council that Tom Koch donated the flag for the cemetery on Memorial Day in memory of Bill and Laverna Koch.  Dee Cook motioned, Larry Beck seconded to approve the request for vacation the week of July 11.  Ayes all.  Motion carried.


The curb cut issue on East First Street at the driveway entrance was determined to be part of the street and motioned by Larry Beck, seconded by Carla Barnhart to approve fixing as a street repair.   Ayes all.  Motion carried.


Police Report:  Police Chief Barber reported 2 accidents, 8 agency assists, 2 ambulance assists, 5 animal cases, 2 arrests, 1 motorists assist, 1 assault, 2 burglary, 12 citizen assist, 1 criminal mischief, 3 harassment, 18 - 911, 6 thefts, 17 traffic stops, 3 citations, 14 warnings, 7 warnings for code violations for illegal parking, noise disturbance, fireworks violation, unlawful burning, abandoned refrigerator, and 6 citations issued for illegal parking, no drivers license, animals at large, persons under legal age alcohol, careless driving, public urinating.


Fire Report:  Lonni Koch reported a total of 7 fire calls which included 4 storm watch; a 10-50 PI on 5/29; power lines down on 5/30; and an illegal burn on 6/4.

Calvin Paup motioned, Carla Barnhart seconded to approve the request to purchase 2 tarps for less than $200.  Ayes all.  Motion carried.


Ambulance Report: Lonni Koch reported 27 calls with 9 being BLS; and 17 ALS; 1 cancel; A-51 used twice, Area Ambulance used for one call; Johnson County 1 time; Life Guard 1 time; 3 mutual aid calls to Stanwood; tiers with A-4 & A-7 one time each.


Old Business:

Follow up on Zoll monitor upgrade to Blue tooth and St. Luke’s donation/grant $2000:  Koch informed council that they have been awarded a $2000 grant from St. Luke’s hospital and needs to check to see if it can be used for upgrading the Zoll monitor or if it has to be used exclusively for the purchase of a new one.  Dee also provided additional information on refurbished units that cost around $9,000 instead of $24,000.


Specifications needed for furnaces in order to publish:  Calvin and Gene will work on providing information needed in order to publish.


Judy Hartman:  Library building maintenance (front of building): Judy requested council to look at the awning and the wood trim.  The wood appears to be peeling.  Calvin and Gene will look at.


Memorial Building East door awning/drip edge:  Calvin and Gene will also look at available options for this.


Reconsider action from April meeting on amount of fluoride to be added to water:  Council decided not to change their original decision which directed Zerbe to complete paper work with DNR to eliminate adding any fluoride to the water supply.  Upon the permit being changed the water will no longer have added fluoride in it, only the naturally occurring levels of fluoride.


Residential light on Crestview drive:  After a sight visit and further discussion council approved Larry Beck and Calvin Paup to talk with property manager to have lights toned down to reduce the foot candle and light being projected.  Calvin Paup motioned, Dee Cook seconded the action to be taken.  Ayes all.  Motion carried.


Proposals for sidewalk from Cottage Drive to 125th Street:  Larry Beck motioned, Calvin Paup seconded to accept the proposal from Luke Oberbreckling for $2750 for the 4 foot wide sidewalk.  Ayes all.  Motion carried.


Policy resolution: Larry Beck motioned, Dee Cook seconded to approve Resolution 2011-12 for establishing snow removal priorities, setting fees for the use of the Memorial Building, Park pavilions, and charges for city man hours/equipment.  Roll call vote: Ayes: Paup, Cook, and Beck. Nays: Barnhart. Absent:  Brown.  Resolution adopted.


New Business:

Doug Weber sidewalk replacement:  Doug informed council that his insurance company is requesting that he replace his sidewalk. The curb and gutter along the whole block is also in need of repair and really needs to be done before he can replace his sidewalk.  Calvin Paup motioned and Larry Beck seconded to approve Doug replacing the sidewalk and requested Zerbe to get proposals for replacing the curb and gutter along the whole block.  Ayes all.  Motion carried.


Doyle Pickering complaint on unsafe building:  Doyle Pickering, Sharon Pickering, Joe Myers, and Dodee Myers informed council about raccoons living in the house between them and the yard not being mowed.  Chief Barber explained that these two issues are being addressed through the nuisance abatement process; however, it all takes time to follow due process.


Amendment 1 to contract with Ament Inc. professional services agreement: Larry Berns was present to answer any questions the council had regarding the modifications.  The changes were due to the original contract being prepared for 25 days of construction rather than 35 days and the material testing and plant monitoring was only an estimate and is now prepared with a bid of not to exceed.  Larry Beck motioned, Carla Barnhart seconded to authorize the Mayor to sign the amendment.  Ayes all.  Motion carried.


Gutter proposal for pavilion:  Larry Beck motioned, Dee Cook seconded to approve the proposal from Eastern Iowa Gutter for the installation of rain gutters on the enclosed pavilion at a cost of $778.50.  Ayes all.  Motion carried.


Appointments: Calvin Paup motioned, Larry Beck seconded to approve the following appointments:  Library Board:  Michelle Finnegan, Rob Yost; Park Board: Deb Himes, Sharon Paup; Glen Weber: Board of Adjustments: Brian Boots and the Planning & Zoning appointments will be tabled.  Ayes all.  Motion carried.


Open sealed bids for ambulance:  None received.


Sign retro reflectivity plan for compliance & proposal received from Ament:  Larry Beck motioned, Carla Barnhart seconded to accept the proposal from Ament for reviewing the signs and applying for the small town sign grant in order to be in compliance with the January 2012 unfunded mandate for sign maintenance program and addressing the minimum sign retro reflectivity requirements.  Ayes all.  Motion carried.


Vacuum Truck/28E Olin, Lowden, OJ:  Mayor Stine provided some information he received at the last Mayors meeting on a sharing arrangement these communities have between themselves.  Mechanicsville uses Municipal Pipe to provide this type of service and therefore no consideration or action taken.


Removal of dead pine trees in Cruse Park:  Larry Beck motioned, Dee Cook seconded to have the three pine trees removed.  Ayes all.  Motion carried.  Zerbe was also directed to have the stumps removed.


Sidewalk repairs not completed 5/3/11, action to require work to be done and assess cost against property owner:  Calvin Paup motioned, Larry Beck seconded to proceed with getting bids on replacing the two sidewalks and the city’s alley and send copy to property owner.  Ayes all.  Motion carried.


Provide goals of city’s expectations for Cedar County Economic Development Commission:  Council reviewed minutes from last CEDCO meeting and appointed Carla Barnhart and Dee Cook to come up with a list for Mayor Stine to take to the June 21 meeting.


What the city has available to our citizens when Mechanicsville has a tornado warning:  Citizens need to formulate their own plan for where they will go for their safe place.  It was re-confirmed that the Memorial Building is designated as a Red Cross shelter in cases after a disaster would hit. The primary purpose of the setting off of the siren is to notify anyone who may be outdoors to get inside and take cover.


Forming a softball/baseball diamond committee: 

Carla Barnhart requested if a committee could be formed to research if we can get a diamond/athletic field in Mechanicsville.  It was suggested that at least one or two people from the council be on the committee and next month bring ideas and names of anyone willing to commit to be on the committee.


Additional Maintenance shed:  Discussion about adding maintenance shed on the lot acquired at corner of Monroe and Short Street.  The lot is 50 x100.  It was suggested that the shed be built as large as the lot would allow for the most efficient use of the land and avoid having to add on.  Larry Beck and Calvin Paup will work with Zerbe in preparing more details for the next meeting.


Committee Reports:  None


Correspondence:  Information was shared about the availability of FEMA grant applications for fire trucks with a high priority being placed on those that need tanker trucks.  Council indicated that we should try to apply for the grant.


Set next regular meeting date: Monday, July 11, 2011


Mayor Comments: None. 


ADJOURN:  There being no further business to come before the Council at this time, council member Larry Beck motioned, Calvin Paup seconded, to adjourn the meeting at 10:01 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer