City of Mechanicsville
REGULAR COUNCIL MEETING
July 10, 2006
The Mechanicsville City Council met in regular session on Monday, July 10, 2006 at City Hall. Mayor David L. Furry called the meeting to order at 7:00 p.m. Those present for roll call were Larry Beck, Jeff Christianson, Pam Logue-Newcomb, Thomas Hall and Karrie Johnson. Others present included Tom Albaugh, Jim Barber, Sherie Paup, Nate Baker, Carla Barnhart, Don Griffith, Tim Crabb, and Judy Hartman.
OPPORTUNITY for any citizen present to discuss items not on the agenda: None.
CONSENT AGENDA: Pam Logue-Newcomb motioned, Larry Beck seconded to approve the consent agenda including the agenda, minutes from 6/12/06, finance reports, and claims. Roll call vote: Ayes: Beck, Logue-Newcomb, Christianson, Johnson, and Hall. Nays: None. Motion carried.
The claims approved were as follows:
|
USPS |
97.16 |
POSTAGE |
|
WAGES |
5,950.42 |
PAYROLL |
|
KAYLENE WORBY |
425.00 |
HOUSING REHAB |
|
CONNERLY CONSTRUCTION |
10,324.00 |
HOUSING REHAB |
|
WELLMARK |
2,522.97 |
HEALTH INSURANCE |
|
DELTA DENTAL |
148.97 |
DENTAL INSURANCE |
|
TREAS, STATE OF IA |
1,796.88 |
PAYROLL TAXES |
|
BRIDGE COMMUNITY BANK |
4,400.03 |
PAYROLL TAXES |
|
IPERS |
1,658.98 |
IPERS |
|
IA STATE UNIVERSITY |
380.26 |
TRAINING |
|
IIW ENGINEERS |
4,237.50 |
LAGOON CONSTRUCTION |
|
OROURKE MOTORS |
621.86 |
AMB REPAIR |
|
QUILL CORPORATION |
390.53 |
SUPPLY |
|
USPS |
160.20 |
POSTAGE |
|
COLLECTION SERVICE CTR |
15.70 |
WAGES |
|
TREAS, STATE OF IA |
822.00 |
SALES TAXES |
|
USPS |
91.16 |
POSTAGE |
|
JOHN KROB |
350.00 |
RECREATION |
|
SCOTT KASIK |
85.80 |
MILEAGE |
|
IA OFFICE SUPPLY |
290.97 |
LIB SUPPLIES |
|
TEEN VOGUE |
18.00 |
SUBSCRIPTION |
|
STATE LIBRARY OF IOWA |
60.19 |
SUBSCRIPTION |
|
CHARLES CITY PUBLIC LIB |
11.74 |
POSTAGE |
|
AMAZON.COM |
428.71 |
BOOKS |
|
BARNES & NOBLE |
11.96 |
BOOKS |
|
DON LUND |
50.00 |
MILEAGE |
|
ACCO, UNLIMITED CORP. |
332.80 |
SUPPLY |
|
AIRGAS, INC. |
12.60 |
MED SUPPLIES |
|
ALLIANCE MEDICAL |
279.06 |
MED SUPPLIES |
|
ALLIANT ENERGY |
4,419.85 |
UTILITIES |
|
ARAMARK UNIFORM SERVICE |
155.76 |
UNIFORM ALLOW |
|
CASEY'S GENERAL STORE |
184.23 |
FUEL |
|
CEDAR CO EMS ASSN |
100.00 |
DUES |
|
CEDAR COUNTY AUDITOR |
5,677.60 |
DUES |
|
CCEDCO |
2,933.00 |
DUES |
|
CEDAR CO. SOLID WASTE |
864.00 |
DUES |
|
CONSERVATIVE PUBLISHING |
799.23 |
PUBLICATIONS |
|
DAVE FRANKLIN BAND |
350.00 |
RECREATION |
|
E C I A |
492.66 |
DUES |
|
FARM PLAN |
11.44 |
SHOP SUPPLIES |
|
HACH COMPANY |
144.40 |
OP SUPPLY |
|
JIM SCHROEDER CONSTRUCTION |
95,521.51 |
LAGOON CONSTRUCTION |
|
IA DEPT NAT RESOURCES |
142.48 |
PERMIT |
|
IA LEAGUE OF CITIES |
550.00 |
DUES |
|
IA ONE CALL |
37.80 |
LOCATES |
|
IA PRISON INDUSTRIES |
268.53 |
SIGNS |
|
IOWA WIRELESS |
89.65 |
TELEPHONE |
|
JOHNSON CO REFUSE INC |
2,091.50 |
RECYCLING |
|
KEYSTONE LAB, INC |
241.00 |
TESTING FEES |
|
KUNDE OUTDOOR EQUIPMENT |
78.75 |
EQUIPMENT REPAIR |
|
MATT PARROTT & SONS CO. |
404.89 |
SUPPLY |
|
MECHANICSVILLE TELE. CO. |
258.40 |
TELEPHONE |
|
ODD JOBS INC-JERRY DAKE |
500.00 |
BURIALS |
|
OROURKE MOTORS |
60.26 |
EQUIPMENT REPAIR |
|
SWANK MOTION PICTURE INC |
271.00 |
RECREATION |
|
KOCH'S PAINT & LUMBER |
107.75 |
SUPPLY |
|
MECHANICSVILLE AMB ACCT |
218.28 |
HOTEL |
|
HYGIENIC LABORATORY |
15.00 |
TESTING FEES |
|
RON BAKER |
125.00 |
YARD WASTE |
|
JUDY HARTMAN |
272.98 |
LIB EQUIPMENT |
|
NEW HORIZON FS INC. |
918.55 |
FUEL |
|
WAGES |
5,689.72 |
PAYROLL |
|
SHEPLEY SNYDER PHARMACY |
120.71 |
AMB SUPPLY |
|
DAN PAIDAR |
60.00 |
MILEAGE |
|
CONNERLY CONSTRUCTION |
6,044.00 |
HOUSING REHAB |
|
FLORENCE DAUBER |
200.00 |
REIMBURSEMENT |
|
KAYLENE WORBY |
539.09 |
HOUSING REHAB |
Total Receipts for the month of June by fund:
|
Ambulance Trust |
4,204.40 |
|
Fire Trust |
10,115.10 |
|
General |
5,316.95 |
|
Gift Tree Trust |
177.01 |
|
Library Trust |
67.55 |
|
Road Use Tax |
7,242.82 |
|
Sewer Utility |
6,288.54 |
|
Solid Waste |
7,008.86 |
|
Employee Benefit |
174.00 |
|
Water |
7,392.64 |
|
Water Sinking Fund |
2,000.00 |
Total disbursements for the month of June per fund:
|
Agency Water |
250.00 |
|
Ambulance Trust |
1,467.59 |
|
General |
78,549.67 |
|
Gift Trust |
27.50 |
|
Road Use Tax |
3,669.96 |
|
Sewer Utility |
9,272.02 |
|
Solid Waste |
7,082.94 |
|
Special Revenue Emp Benefit |
2,892.89 |
|
Water Utility |
4,180.35 |
|
Water Sinking Fund |
21,590.19 |
PUBLIC HEARING: CODE OF ORDINANCES The Mayor opened the public hearing to hear comments for or against the adoption of the proposed code of ordinances. There were no comments given either for or against the code of ordinances and therefore the motion was made by Larry Beck, seconded by Jeff Christianson to close the public hearing. Ayes all. Motion carried and the meeting closed.
PUBLIC HEARING on the Status of Funded activities under Mechanicsville Housing Rehabilitation Program CDBG Contract #05-HSG-059. Tim Crabb with ECIA presented a summary to the council which indicated that in the spring of 2005, the City of Mechanicsville received funding for a housing rehabilitation within a designated neighborhood. The grant targeted 10 projects that are designed to meet Iowa Minimum Housing standards. The overall goal of this grant is to provide safe, decent, and sanitary living conditions. The total program budget was $333,990 of which $329,999 was awarded by IDED and the city provided a $4000 local match contribution and allocated funds for sidewalk repairs at the approved applicant locations. The maximum expenditure for the rehabilitation of each approved structure is $24,999. There have been 5 additional applications for the program. It is anticipated that the grant will be fully completed without a project extension. When this project is 100% completed the city would be eligible to reapply. There being no further comments or questions. The motion was made by Pam and seconded by Karrie Johnson to close the public hearing. Ayes all. Hearing closed.
PUBLIC HEARING Status of Funded Activities under Mechanicsville Wastewater System Improvement Project CDBG-02-WS-015: The City of Mechanicsville applied for and received a CDBG to assist in cost of the improvements to the City’s wastewater system to convert its existing lagoon system into an extended aeration activated sludge system to comply with a DNR mandate. The City conducted an income survey in summer of 2001 finding that 62.69% of the population was of low-to-moderate income, meeting one of the HUD national objectives for the CDBG program. The total program budget was $1,327,950 consisting of $400,000 in CDBG funds and $927,950 provided by the City of Mechanicsville and the Iowa DNR State Revolving Fund Loan. There have been 5 amendments to the CDBG contract with 1, 3 and 5 being for time extensions. Amendment 2 was for a budget reduction, and amendment 4 was for a budget increase and extension. The engineering consultant completed a stream study that resulted in less stringent discharge requirements and reduced the project scope. Due to cost increases between the time of the cost estimate and bid receipts, the proposals were higher than anticipated resulting in amendment 4. The delays associated with the stream study, project scope, and winter weather were the cause for the time extensions with the current end date being July 31, 2006. The city contracted with ECIA for grant administration and IIW Engineers and Surveyors for engineering services. The environmental review was completed and project design was initiated following the stream study results. The city reviewed two construction bids on June 13, 2005 and awarded a $460,200.45 construction contract to the low bidder, Schroeder Construction of Bellevue. The current revised total estimated project cost is $585,265.00 consisting of $325,000 CDBG grant and a local match of $260,265. The project is approximately 99% complete as of June 30, 2006 as a final project punch list has been prepared with the contractor completing these work items. IDED has not monitored the project to date.
There was additional discussion regarding the items on the punch list, requesting Schroeder to return the original electric hoist to the City, and the question about the riprap going to the top of the dike. Even though riprap is used for erosion control due to wave action, going to the top would be above the water line and not subject to erosion from wave action if seeded. However, the only way to maintain the seeded area would be to spray and this would create conditions for erosion. A motion by Larry, second by Jeff to request that another 2 feet by six inch depth of rock be added (117 more ton) at a cost of $1760. Ayes all. Motion carried.
Pam Logue-Newcomb then motioned to close the public hearing, and seconded by Karrie Johnson. Ayes all. Motion carried.
DEPARTMENT REPORTS:
Library Grant Request for funds: Judy Hartman informed the council that the Library Board had received a $1500 grant from the Community Foundation of Cedar County to replace the flooring in the library and to paint a mural on the wall. They have also received a donation of $1500 to help with this project. Judy shared a proposed total cost for the project to be $6676. The motion was made by Pam and seconded by Tom, that the city contributes the balance in the amount of $3,676 towards the completion of the project. Ayes all. Motion carried.
FIRE DEPARTMENT REPORT: Nate Baker reported that the fire department had 3 calls which included 2 storm watch and one mutual aid with Clarence for a house fire. Baker also indicated that they had 17 attend defensive driving training this past month. A request for 5 pair of goggles at $41 each and 3 rechargeable flashlights at $150 each was tabled until the safety committee could review. A motion was made by Larry and seconded by Karrie to reimburse Dan Paidar for $60 mileage for picking up the fireworks. Ayes all. Motion carried.
The council also expressed their appreciation and passed along words of praise for the great fireworks display that took place on the Fourth of July.
AMBULANCE REPORT: Sherie Paup reported a total of 15 calls for the ambulance which included 13 medical & 2 trauma. Four were mutual aid with Clarence and 1 with Olin. Sherie reported that Scott Kasik passed the instructor class, A-9 has been put back in service, and EMT’s also participated in the defensive driving training with the fire department.
The next Safety meeting is set for Tuesday, August 1 at 7:00 p.m.
POLICE REPORT: Police Chief Jim Barber presented the council with his summary of activity (6/12/06-7/09/06) which included 4 agency assists; 2 animal cases, 1 assault, 14 citizen assist; 1 fire department assist, 6-911, 4 traffic stops with 1 citations & 3 warnings. Six abatement served, 6 warnings for city code violations including illegal parking, open container alcohol, unlawful riding on a vehicle, noise disturbance and 3 citations issued for driving while barred, disorderly conduct, and assault.
Chief Barber updated the council on the status of the initial phase of the nuisance abatements and the council agreed that the next stage needed to be started and proceeded with the identification of some additional property’s that needed some attention. It was agreed to send the property owners a letter requesting their voluntary cooperation for abatement.
PUBLIC WORKS REPORT: Street repair curbs and patch: Council reviewed the proposal to repair some catch basins and street work. There was only one bid received for the work. Larry Beck motioned, Pam Logue-Newcomb seconded to accept the bid for the work at a cost of $11,994. Ayes all. Motion carried.
Trees at park trim and possibly removal of 2: Council discussed the tree work needed at the park and decided to not to remove the two maple trees at this time. A motion was made by Larry and seconded by Jeff to accept the bid from Odd Jobber for a total cost of $225 for the other work. Ayes all. Motion carried.
A motion was made by Larry, seconded by Karrie to approve July 20 & 21 for days off for Tom Albaugh. Ayes all. Motion carried.
Council also discussed and directed Albaugh to proceed with moving the one Frisbee golf hole so that the Frisbee’s wouldn’t end up on the roof of the park shelter.
ADMINISTRATION: Coppess submitted a written report which included an update on the response from the tree trimming letters and received 9 more addresses from Zerbe, attended the Street Finance Report Training in Cedar Rapids, updated the council on the information that was located about the EMT/FF reimbursement policy, and an update on the status of the requirements needed for completing a CDBG grant application for the proposed preschool and day care. Karrie and Dave have volunteered to be on the committee to assist in selecting an architect to prepare the proposed plans for the grant application. Coppess also forwarded information about the garbage disposal in the Memorial Building leaking and a request for the park pavilion to spray for bugs. Council requested that Albaugh and Zerbe check on these two items.
Old Business:
Discussion and possible action on:
Street widening: Council directed streets committee to identify all streets that needed to have curb and gutter completed. This list would then be sent to the engineers to have them put together a proposal, including costs, and information about assessing these costs to the adjoining property owners. The determination will need to be made whether the assessment is worth the extra cost incurred for the legal fees.
New Business:
Board of Adjustment resignation: Mary Jo Lee is no longer a resident of the City of Mechanicsville and by changing her residency has created a vacancy on the Board of Adjustments.
Appoint Jeptha Randolph to the Board of Adjustments: A motion was made by Larry, and seconded by Tom to appoint Jeptha Randolph to the Board of Adjustments to fill the unexpired term of Mary Jo Lee (6-30-07).
Vacancy on the P&Z Commission: The city will advertise on the cable channel for a volunteer to fill the vacant seat on the P&Z committee.
Ordinance Adopting 203 the Code of Ordinances of the City of Mechanicsville, Iowa, 2006: The ordinance was read and a motion was made by Larry, seconded by Karrie to approve the first reading of the ordinance. Ayes all. Motion carried.
A motion was made by Larry, and seconded by Karrie to waive the 2nd and third readings of the ordinance. Ayes all. Motion carried.
After due consideration a motion was made by Pam, seconded by Tom, to adopt the ordinance which adopts the code of ordinances for the City of Mechanicsville, 2006. Roll call vote: Ayes: Tom Hall, Pam Logue-Newcomb, Karrie Johnson, Jeff Christianson, and Larry Beck. Nays: None. Motion carried and ordinance adopted.
2005 Audit Report Distribution: The 2005 Audit report was distributed to the council members.
Ordinance 204 to remove the yield sign at E Second and North Linn and replace with stop signs: The ordinance was read and a motion was made by Pam, seconded by Larry to approve the first reading of the ordinance. Ayes all. Motion carried.
A motion was made by Larry, and seconded by Jeff to waive the 2nd and third readings of the ordinance. Ayes all. Motion carried.
After due consideration a motion was made by Larry, seconded by Karrie, to adopt the ordinance which replaces the yield signs at Second and Linn Street with stop signs. Roll call vote: Ayes: Tom Hall, Pam Logue-Newcomb, Karrie Johnson, Jeff Christianson, and Larry Beck. Nays: None. Ordinance adopted.
Safe Routes to School Program (IDOT) Grant application: The council reviewed information about the grant and a motion was made by Tom, and seconded by Pam to proceed with completing a grant application which will provide safe routes to school. Ayes all. Motion carried.
CORRESPONDENCE:
Notice of Federal Grade Crossing Safety Improvement Funds, Small City Workshop, on Thursday, August 3, in Springville: Dave will try to attend; and
Council reviewed message from the Iowa League of Cities about applications for Executive Board being available.
Committee Reports:
The Safety committee did not meet due to the Fourth of July holiday.
Sidewalks: Committee reported that not all council members had turned in their lists yet from identifying the walks that need to be replaced. Committee requested that these be turned in and recommended that letters be sent requesting that the repairs be completed by September, 2007. This time extension from the original plan will allow for residents to save additional funds in order to complete the work.
Mayors Comments: Expressed his appreciation for everyone’s cooperation and reminded everyone to keep doing what we need to do.
Set next regular meeting date: 8/7/06 Note: This is a change from the regular schedule to be the first Monday instead of the second due to a vacation conflict.
ADJOURN: There being no further business to come before the Council at this time, council member Beck motioned, Christianson seconded, to adjourn the meeting at 8:53 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ _______________________________
Linda K. Coppess, CMC David L. Furry, Mayor
City Clerk/Finance Officer