City of Mechanicsville


July 11, 2011


The Mechanicsville City Council met in regular session on Monday, July 11, 2011 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Deanna Cook, Carla Barnhart, Calvin Paup, Larry Beck and Gene Brown.  Others present included Jim Barber, Lonni Koch, Kathy Moravek, Rob Davis, Stacy Rubner, and Josh Miller.


Receive visitors/public comment: Stacey Rubner inquired about the procedure for obtaining a permit to light off fireworks at 501 E South Street and asked about golf cart registration.


Kathy Moravek provided copies about ADA information to each council member and Mayor as well as photos of several curb cuts/no curb cuts around town.  Stated she has called the IDOT and they are coming to town.  She stated the council has a month to devise a plan and if don’t she is submitting a complaint letter into the Dept. of Justice. 


Mondo Silva Sidewalk/Driveway:  Silva’s identified an issue with the change in grade within their driveway entrance and after review Calvin Paup motioned, Larry Beck seconded to authorize clerk to contact Ament to review and if necessary remove and replace the 20 ft of sidewalk.  Ayes all.  Motion carried.


CONSENT AGENDA:  Calvin Paup motioned, Larry Beck seconded to approve the consent agenda including the agenda, finance reports, claims, minutes from 6/13/11, and authorize signing of Contractor’s application for Payment # 1 $81,693.83.  Roll call vote: Ayes: Paup, Barnhart, Cook, Beck, Brown.  Nays: None. Motion carried.


The claims approved were as follows:

  AGVANTAGE FS INC                            VEHICLE OPERATIONS                               $1,405.47

  BRIDGE BANK                                                 PETTY CASH                                                             $80.00

  KOCHS SALES AND SERVICE                        SUPPLIES                                                                     44.90

  AIRGAS NORTH CENTRAL                      OPERATING SUPPLIES                                     $1.98

  ALL EASTERN IOWA SEAMLESS GUTT       BLDG MAINT & REPAIR                                 $778.50

  ALL MED                                           OPERATING SUPPLIES                                  $335.67

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $4,918.20

  AMAZON.COM                                    LIBRARY MATERIALS                                  $797.23

  AMENT, INC                                        ENGINEERING EXPENSE                              $5,257.90

  APACHE HOSE & BELTING                      OPERATIONAL EQUIP REPAIR                           $10.00

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                $210.00

  BARGER, LAWRENCE                                    DEPOSIT REFUND                                         $50.00

  BATTERIESPLUS                                  OPERATIONAL EQUIP REPAIR                           $15.98

  BENSON, LUCAS                                            DEPOSIT REFUND                                         $50.00

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                                 $953.46

  CEDAR COUNTY ECONOMIC DEVELOP       ASSOCIATION DUES                                  $3,071.28

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                    $936.00

  COMMUNITY FOUNDATION CEDAR COU      LIBRARY CAPITAL                                    $1,000.00

  COMMUNITY STATE BANK                           DEPOSIT REFUND                                          $50.00

  CROW, DARRIN                                   OTHER PROF SERV EXP                                 $85.00

  DES MOINES STAMP MFG CO                  OFFICE SUPPLIES                                         $56.75

  ECIA                                                ASSOCIATION DUES                                    $609.96

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $375.00

  FLORY, CHAD                                                 DEPOSIT REFUND                                         $50.00

  GLAMOUR                                         SUBSCRIPTION & ED MATERIAL                        $19.26

  GREENVALLEY AG & TURF LLC               VEHICLE REPAIR                                          $71.97

  HARR, DEB                                                      DEPOSIT REFUND                                         $50.00

  HOLLIS, KEVIN                                                DEPOSIT REFUND                                         $50.00

  HUNTER, CHRISTOPHER                              DEPOSIT REFUND                                           $26.78

  INTL INST OF MUNICIPAL CLERKS             ASSOCIATION DUES                                    $135.00

  IOWA DEPARTMENT OF NATURAL RES      OTHER PROF SERV EXP                                $134.68

  IOWA LEAGUE OF CITIES                       ASSOCIATION DUES                                    $623.00

  IOWA OFFICE SUPPLY                           OFFICE SUPPLIES                                         $96.81

  IWIRELESS                                         TELECOMMUNICATIONS                                $155.70

  JJJ ENTERPRISES, INC                           STREETS                                              $81,693.83

  JOHN DEER FINANCIAL                          VEHICLE REPAIR                                          $40.89

  JOHNSON COUNTY AMBULANCE             OTHER PROF SERV EXP                                $200.00

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,837.50

  KERN, MIKE                                                    DEPOSIT REFUND                                          $50.00

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $275.40

  KIRSTEIN, BRANDON                                     DEPOSIT REFUND                                          $50.00

  KIRSTEIN, LINDA                                           DEPOSIT REFUND                                           $50.00

  KUNDE OUTDOOR EQUIPMENT                 OPERATING SUPPLIES                                   $59.45

  LISBON-MT VERNON AMBULANCE            OTHER PROF SERV EXP                                 $75.00

  LYNCH FORD                                     VEHICLE REPAIR                                          $35.06

  MECHANICSVILLE TELEPHONE CO            TELECOMMUNICATIONS                                $314.26

  MICROMARKETING                               LIBRARY MATERIALS                                    $29.95

  MOFFIT, JANICE                                            DEPOSIT REFUND                                           $50.00

  ODD JOBS INC                                               OPEN/CLOSE GRAVES                                        $1450.00  

  PISARIK, DENNIS                                           DEPOSIT REFUND                                          $50.00

  RJ ENDER                                          OFFICE EQUIPMENT                                   $1,100.00

  SIOUX SALES COMPANY                       OTHER CAPITAL EQUIP                                 $233.05

  STAPLES                                          OFFICE EQUIPMENT                                       $99.98

  STERNER, PAT                                               DEPOSIT REFUND                                          $50.00

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING EXP                          $243.06

  US POST OFFICE                                           POSTAGE                                                                $332.60

  IRS                                                                   PAYROLL TAXES                                                  $4157.35

  STATE OF IOWA                                             IA WITHHOLDING                                                 $1829.04

  STATE OF IOWA                                             SALES TAX PAYABLE                                            $981.87

  BRIDGE COMMUNITY BANK                         OTHER CONTRACTUAL                                               $21.64

  IPERS                                                              IPERS PAYABLE                                                    $2219.27

  WALSHIRE, SHANNON                          OPERATING SUPPLIES                                   $12.71

  IOWA LEAGUE OF CITIES                               TRAINING                                                                 $185.00

  WELLMARK BC BS                               GROUP INSURANCE                                  $3,691.33

  WENDLING QUARRIES INC                      GROUNDS MAINTENANCE & REPAIR                   $67.34

  WOLF, DOUG                                     MINOR EQUIPMENT                                        $61.97

  PAYROLL                                                        WAGES                                                                $16,397.59


Total Receipts and Disbursements for month of June by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Gift Tree Trust



Library Expendable Trust



Capital Project



Ambulance Trust



Fire Trust



Water Utility



Sewer Utility



Solid Waste



Water Sinking Fund



Water Deposits





Administration Report:  Coppess reported working on several year end reports.


Public Works Report: Zerbe vacation.


Police Report:  Police Chief Barber reported 1 agency assist, 4 animal cases, 1 assault, 8 citizen assist, 1 criminal mischief, 1 harassment, 2 - 911, 2 thefts, 9 traffic stops, 9 warnings, 12 warnings for code violations for abandon refrigerator, illegal parking, curfew violation, fireworks violations, golf cart violation, and railroad blocking both intersections for more than 10 minutes.


Fire Report:  Lonni Koch reported a total of 5 calls which included 6/25 semi trailer fire Hwy 30; 6/26 smell of gas; 6/29 skid loader fire; 7/9 assist Tipton for round bale fire; and 7/11 storm watch. Calvin Paup motioned, Carla Barnhart seconded to approve the purchase of 2-20 ton bottle jacks $130 each, approve new member Josh Miller to the Fire Department; and a request to take 47 to the IFA Convention in Monticello Wed. Sept. 7 and 164 or 168 to the parade only on Saturday.  Ayes all.  Motion carried.


Also discussed mostly positive feedback on the new fireworks location.


Ambulance Report: Lonni Koch reported 11 calls with 5 being BLS; and 5 ALS; 1 no patient found. A-51 used twice, Area Ambulance used for one call; A request to purchase an Air Management kit for $252.53 was approved with a motion by Larry Beck and second by Gene Brown.  Ayes all.  Motion carried.


It was also noted that Stefani Poduska turned in equipment  with out completing the testing for EMT classes.  The city will bill for the reimbursement of the training expenses incurred by the city.


Old Business:

Bids for furnaces:  A notice was published for the replacement of the furnaces in the fire apparatus room.  Two bids were received for the installation of 2 Reznor UDAP150-150,000 BTU heaters and one Resnor UDAP 100 – 100,000 BTU heaters which are 83% efficient and have a power vent motor on them.  Motion was made by Larry Beck, seconded by Gene Brown to accept the low bid from Koch’s for $5022.74.  The other bid was for $5542.00.


Bids for Ambulance:  Three bids were received for the 1989 Ford ambulance.  Motion was made by Larry Beck, seconded by Gene Brown to accept the high bid of $700 from Rod Dickey.  Ayes all.  Motion carried.  The other bids were for $400 and $600.


Building Maintenance:  Library & Memorial Building:  Discussion on needs at library included replacing the awning of which information has been requested but not received yet.  Windows need washed.  Wood trim needs painted.


Discussion on Memorial building back door also included having an awning installed over it but information not received on costs yet.  Discussion also held on painting the post office exterior.


 Clerk was directed to publish a notice to request bids on painting Memorial Building and Library trim.


Residential light on Crestview drive:  Discussion held with property manager to have lights toned down to reduce the foot candle and light being projected. It was found that there is a 100 watt bulb in the lights, they are installed for security reasons, and the specs on the lights indicate that at 26 foot from the light it produces .1 foot candle; at 22.8 feet .5 foot candle; at 13 ft 1 foot candle and at 9.8 feet 2 foot candles.  One light was tilted downward and if found that it helped the situation then the other 2 will also be done.  Documentation was provided to council members on the lights and suggested talking to the Pioneer Terrace board of directors if still creating an issue.


Maintenance storage shed proposals:  Two proposals were received for a 24x60x14 shed and one for a 24x64x14.  Discussion concerning what may be buried on the 50x100 lot.  Motion was made by Larry Beck, Dee Cook seconded to table for more research to be done.  Ayes all.  Motion carried.  Proposals were received from Hoy Construction, JR Randolph Construction, and Custom Builders.


Concrete work (sidewalks/curb & gutter): Proposals were received from Oberbreckling Construction and Leeper Concrete for sidewalk replacement, curb and gutter replacement on First Street and a gutter replacement on E First.  Carla Barnhart motioned, Gene Brown seconded to approve the low bid from Oberbreckling on the sidewalk replacements.  Ayes all.  Motion carried.  The curb and gutter bids were tabled for clarification with Zerbe as there was differences in what the contractors were bidding on.   Clerk was directed to communicate with Oberbreckling about the urgency to make the repairs on Cedar Street by AgVantage and be sure to pin them.


Appointing softball/baseball diamond committee:  Larry Beck motioned, Gene Brown seconded to approve the list of volunteers and anyone else who wants to be on the committee to research the feasibility of raising money and determining the needs for a ball field.  Ayes all.  Motion carried.


New Business:


Appointments: Clerk reported that there are two vacancies on the P&Z Board and that notices for the volunteer positions are posted.


Request to consider adding crossing at Country View Drive:  Coppess passed along a request to the council regarding adding a culvert and fill in order for residents to cross X-40 at Country View Drive.  The current situation will require residents to walk a short distance along X-40 to the north (125th Street)  or to the south (4th Street) and then get on the new sidewalk.  If walkers choose to cross at Country View they will need to go into the ditch and back up in order to get on the walk at Country View.  No further action at this time.


Resolution 2011-15 adjusting budget within the Culture and Recreation Program $2725:  Motion was made by Calvin Paup, seconded by Dee Cook to approve the budget adjustment for the year ending 2011-2012.  Roll call vote: Ayes: Paup, Barnhart, Cook, Beck, Brown.  Nays: None. Resolution  adopted.


Committee Reports:  None


Correspondence:  Cedar County Auditor regarding election petitions being available.


Set next regular meeting date: Monday, August 8, 2011


Mayor Comments: None. 


ADJOURN:  There being no further business to come before the Council at this time, council member Larry Beck motioned, Gene Brown seconded, to adjourn the meeting at 9:05 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer