City of
REGULAR COUNCIL MEETING
The
Mechanicsville City Council met in regular session on
CONSENT AGENDA: Pam Logue-Newcomb motioned, Larry
Beck seconded to approve the consent agenda including the agenda, minutes from
The
claims approved were as follows:
|
ABC FIRE PROTECTION, INC |
177.75 |
Fire Ext Maintenance |
|
AIRGAS, INC. |
114.84 |
Medical Supply |
|
|
161.85 |
Medical Supply |
|
ALLIANT ENERGY |
3,734.99 |
Utility |
|
ARAMARK UNIFORM SERVICE |
93.40 |
Clothing Allowance |
|
BATTERIES PLUS |
39.99 |
Amb: Supply |
|
CR PHOTO COPY |
98.67 |
Copier Maintenance |
|
CEDAR RAPIDS WELDING |
20.51 |
Oxygen |
|
LINDA COPPESS |
135.58 |
Mileage |
|
DEMCO |
76.94 |
Supplies |
|
DEPT OF NATL RESOURCES |
210.00 |
Wastewater Permit |
|
E C I A |
4,696.43 |
Housing Rehab |
|
I I M C |
100.00 |
Dues |
|
I I W ENGINEERS |
3,215.70 |
Engineer Services |
|
IA LEAGUE OF CITIES |
35.00 |
Workshop |
|
IA ONE CALL |
21.60 |
Locates |
|
|
95.49 |
Telephone |
|
JIMS AUTO BODY |
34.12 |
Vehicle repair |
|
JOHNSON CO REFUSE INC |
2,091.50 |
Recycling |
|
KOCH'S PAINT & LUMBER |
307.88 |
Light and generator repairs |
|
KUNDE OUTDOOR EQUIPMENT |
51.69 |
Trimmer maint |
|
LISBON-MTVERNON AMB SERV |
150.00 |
Mutual Aid |
|
MECHANICSVILLE TELE. CO. |
347.05 |
Telephone |
|
QUALITY INN & SUITES |
154.00 |
Conference Lodging |
|
QUARTERMASTER |
177.93 |
Uniform Allowance |
|
STRACKBEINS, INC. |
123.72 |
Mower Repairs |
|
UNITED LABORATORIES |
180.00 |
Sewer Supplies |
|
WALMART |
284.14 |
Supplies |
|
CASEY'S GENERAL STORE |
135.24 |
Fuel |
|
CEDAR CO. SOLID WASTE |
1,102.50 |
Landfill Fees |
|
CONSERVATIVE PUBLISHING |
281.97 |
Publications |
|
CEDAR |
80.00 |
Property Tax |
|
NEW HORIZON FS INC. |
1,015.39 |
Fuel |
|
KEYSTONE LAB, INC |
313.00 |
Testing Fees |
|
RADAR ROAD TEC |
35.00 |
Radar Certification |
|
|
97.16 |
Postage |
|
SCOTT KASIK |
70.00 |
National |
|
SHEPLEY PHARMACY |
55.28 |
Med Supply |
|
CONNERLY CONSTRUCTION |
10,125 |
Housing Rehab |
Total
Receipts for the month of July by fund:
|
Agency-Water |
150.00 |
|
Ambulance
Trust |
4,253.50 |
|
General |
54,828.45 |
|
Perpetual
Care |
225.00 |
|
Library
Trust |
25.00 |
|
Road
Use Tax |
7,648.13 |
|
Sewer
Utility |
62,309.35 |
|
Solid
Waste |
6,845.49 |
|
Employee
Benefit |
376.13 |
|
Water |
8,893.79 |
Total
disbursements for the month of July per fund:
|
Ambulance
Trust |
716.45 |
|
General |
29,705.88 |
|
Gift
Trust |
125.00 |
|
Road
Use Tax |
3,820.56 |
|
Sewer
Utility |
98,566.38 |
|
Solid
Waste |
9,593.95 |
|
Special
Revenue Emp Benefit |
2,662.26 |
|
Water
Utility |
2,933.15 |
GUESTS: Richard Hainstock request for Building permit to build a garage in the Fire
Zone. The council reviewed the proposed
plans and the list of materials to be used and after discussing the project a
motion was made by Beck, seconded by Logue-Newcomb to approve the permit. Ayes all. Motion carried.
DEPARTMENT REPORTS:
ADMINISTRATION: Coppess reported that the Annual Financial Report for the
city has been completed and published, the completion of the Codification of
the Ordinances was done and each council member received 5 additional pages to
be inserted into their copy of the code book; and reported that city hall was
hit by lightening on Sunday morning which so far the list of equipment damaged
includes a telephone, fax machine, 2 cards in the computer, the generator and a
surge protector. A request to attend a
Construction Bidding procedures workshop on August 22 in Maquoketa at a cost of
$35 was approved by Beck, and seconded by Christianson. Ayes all. Motion carried.
PUBLIC WORKS REPORT:
Zerbe
offered to answer any questions about the work logs submitted and reported to
the council that the additional rip rap at the lagoon should wait until the
ground freezes to prevent tearing up the new seeding. The council was also updated on the final
walk through of the lagoon from this afternoon and the check list of items left
to complete includes venting the building at the lagoon, removing the old
aerators, removing the silt fence, having the crane returned, final calibrating
of the pumps, and installation of the phone line for the alarm
notification. Another item is to address
the roadway drainage issue which the first step that may alleviate the problem
is to clear and dredge the creek and include removal of the brush. Some discussion was also held on the removal
of the curtain wall of which Zerbe will take care of. He also reported that he would be sending a
letter to the DNR to report that the generator failed to start last week when
we lost power due to the battery charger not being connected to it. It caused the excess water to overflow into
the creek without going through the treatment process. This has since been corrected.
Due to
the redesign of the lagoon, he is also working to reduce the build up of a
sludge blanket which is done with a Lift Station Maintenance chemical. The request to purchase 18 gallons at $35 per
gallon was approved by Pam and seconded by Larry. Ayes all. Motion carried.
Council
also discussed what to do with the former generator that was at the lagoon as
it was determined that it wasn’t quite big enough to use as a back up at the
new tower. Larry motioned, Jeff seconded
to put it up for sealed bids. Ayes all. Motion
carried.
Zerbe
reported a water leak on Crestview drive that required having residents water
shut off in that area for about 20 minutes.
FIRE DEPARTMENT REPORT: Nate Baker reported that the fire
department had 4 calls which included a car accident, a false alarm accident,
storm watch, and a false fire alarm at the elementary building.
AMBULANCE REPORT:
Sherie Paup reported a total of 21 calls for the ambulance which
included 16 medical & 5 traumas.
Four were mutual aid with Clarence and 3 tiered with
Sherie
also reported that the ambulance schedule has been revised with one EMT being
on call each week night and 2 EMT’s on the weekends. She reported receiving 2 new glucometers at no cost valued at $100 each and that the
A
request to purchase a full body vacuum splint at $400 and a Ferno Cot at an
approximate cost of $10,000 with the oxygen cylinder holder and head netting
was approved with a motion from Pam and second by Karrie with $4500 being
provided by the Ambulance volunteers and the balance from the Ambulance Trust
Fund. Ayes all. Motion carried.
POLICE REPORT:
Police Chief Jim Barber presented the council with his summary of
activity (7/10/06-8/06/06) which included 3 agency assists; 2 animal cases, 12
citizen assist; 2 criminal mischief, 6-911, 1 theft, 5 traffic stops with 1
citations & 4 warnings. One abatement
served, 1 warning for city code violations and 2 citations issued for no
peddler’s license, no valid drivers license and animal neglect.
Council
member Beck also reported receiving a call regarding a barking dog of which the
resident was informed to contact the sheriffs office
while the dog is barking so that Barber could be contacted and a formal
complaint process followed up on.
Council
also directed that correspondence be sent to property owner to trim weeds.
Old Business:
Discussion and possible action on:
Street widening/curb and gutter:
The committee prepared a map of streets that did not have curb and
gutter and after discussing the various areas decided the original issue was to
get
Sidewalk notices: Council directed clerk to send a
certified letter to the one property owner on
The
council members prepared a list of walks that needed to be repaired and
directed the clerk to proceed with sending out the notices to property owners
upon receipt of the final list. The
repairs will need to be completed by
Safe Routes to School Program (IDOT)
Grant application, ECIA will charge $1500 to write grant application.
Appoint volunteers to be on committee to identify/specify project
area. A motion was made by Larry,
seconded by Karrie to approve having ECIA assist with the grant application at
a cost of $1500 and appointed John Sandberg, Ernest Albaugh, Karrie Johnson,
Jim Barber, Jeff Christianson, Mary Jo Hainstock (and/or her representatives
from school), and the clerk to serve on the committee. Ayes all.
Motion carried.
Appointing Jim Hohnke to the
Planning and Zoning Commission: A motion was made by
Pam, seconded by Jeff to appoint Jim Hohnke to the P&Z Commission. Ayes all. Motion carried.
New Business:
DISCUSSION AND POSSIBLE ACTION ON:
Storm Water Culvert Drainage Issue
near lagoon: This item was discussed earlier with
the Public Works report, a motion was made by Jeff, seconded by Larry to get
bids to clear the area from Oberbreckling, JJJ and/or anyone else interested in
the project. Ayes all. Motion carried.
HF2590-- allows information
concerning emergency preparedness and security procedures to be confidential if
the information is for protection of people or property and the people or
property could be jeopardized by its disclosure.
To receive confidentiality protection, cities need to adopt a formal
policy identifying which records are deemed confidential. Sample policy provided by Iowa League of Cities
and upon review of the sample policy a motion was made by Larry, seconded by
Karrie to accept the security information policy as provided. Ayes all. Motion carried.
Review and authorize publishing of
notice for sealed bids on Ambulance: Pam motioned, Thom
seconded to approve publishing the notice for bids on the sale of the
ambulance. Ayes all. Motion carried.
Expiration of 3 year Farm Lease and authorization to send notice of
termination and to publish notice for accepting bids for another 3 year term: Larry motioned, Jeff seconded to send out and
publish the notices. Ayes
all. Motion carried.
New Wastewater Disposal System
Construction Permit Application Fee: This was a
notification that effective
Committee Reports:
Safety Committee Minutes:
Pam and Jeff reviewed additional notes from the safety committee of
which the top 3 goals of the Fire Department are 1)Everyone goes
home-maintaining everyone’s safety through proper equipment and training; 2)
goal to purchase 5 complete fire fighter suits each year 3) Make plans to
update the vehicles.
They
also reviewed information on a NIK Drug ID kit and a telescoping Keson Compact measuring wheel for traffic accidents for the
police department. The committee is also
using information on the internet from www.isomitigation.com to make sure that the equipment and
training needs for the fire department correspond with insuring a good ISO
rating (Insurance Services Office) for the community.
Garbage Truck:
Reported that research will continue on possibly just replacing the body
of the garbage unit. Also some
discussion about leaves and brush being picked up at the curb but the remaining
issue is if that the city needs to have a burn site that is not within ¼ of a
mile from any resident or if it is closer than that then the property owners
need to sign a waiver that permits the city to burn at that location.
Energy Audit:
Thom reported talking with Alliant Energy regarding the energy
audit. This will be scheduled in the
near future and will most likely take 2 days to complete. (September 5& 6)
CORRESPONDENCE:
Knights
of Columbus Pancake Breakfast will be held September 3 at the Fire Station.
Mayors Comments:
The Mayor thanked Thom, Larry, and Keith Busse
for their assistance in replacing the coat racks in the Memorial Building. Everyone was encouraged to keep up the good
work.
Set next regular meeting date:
ADJOURN:
There being no further business to come before the Council at this time,
council member Beck motioned, Logue-Newcomb
seconded, to adjourn the meeting at 9:12 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ _______________________________
Linda K.
Coppess, CMC David
L. Furry, Mayor
City
Clerk/Finance Officer