City of Mechanicsville


August 11, 2009


The Mechanicsville City Council met in regular session on Tuesday, August 11, 2009 at the Memorial Building.  Mayor David L. Furry called the meeting to order at 7:00 p.m.  Council members present for roll call were Larry Beck, Carla Barnhart, Gene Brown, Bryan Lovell, and Jeff Christianson.  Others present included Jim Barber, Alan Zerbe, Lonni Koch, Sherie Paup, Rob Davis, Doug Frederick, Hart-Frederick Engineers; and Jane Pate, Ament, Inc., and John Bemer, Bemer Roofing.


Receive visitors/public comment:  None.


CONSENT AGENDA: Bryan Lovell motioned, Jeff Christianson seconded to approve all items under the consent agenda including the agenda, finance reports, claims, minutes from 7/13/09, and the Annual Financial Report. Roll call vote: Ayes:  Beck, Brown, Barnhart, Lovell, and Christianson. Nays: None.  Motion carried.


The claims approved were as follows:


  US POST OFFICE                             POSTAGE/SHIPPING                    $55.46

  ABC FIRE PROTECTION INC                OTHER EQUIPMENT                   $187.00

  ACCO                                          MINOR EQUIPMENT                     $17.59

  AGVANTAGE FS INC                        VEHICLE OPERATIONS             $1,213.80

  ALLIANT ENERGY                           ELECTRIC/GAS EXPENSE          $6,145.20

  AMAZON.COM                               LIBRARY MATERIALS                $327.08


  CARUS CORPORATION                     CHEMICALS                            $363.40

  CASEYS GENERAL STORE                VEHICLE OPERATIONS               $108.28

  CEDAR COUNTY SOLID WASTE           PAYMENTS TO OTHER               $816.00

  CEDAR COUNTY TREASURER             TAX EXPENSE                       $2,176.00

  CEDAR RAPIDS PHOTO COPY INC        OFFICE EQUIPMENT                   $113.19

  CITY OF CLIVE                               VEHICLES                          $55,000.00

  COPPESS, LINDA                            MILEAGE                               $102.51

  DEMCO                                        OPERATING SUPPLIES                 $43.22

  EAST CENTRAL LIBRARY SERVICES     TRAINING                                $75.20

  EBY, KELLY                                  TRAINING                                $63.00

  ENTWISLE, ANGIE                           JANITORIAL EXPENSE                $300.00

  GATEWAY HOTEL                           TRAINING                               $210.56

  GREENVALLEY AG & TURF LLC          VEHICLE REPAIR                      $212.00

  HACH COMPANY                            CHEMICALS                            $185.49

  HARTMAN, JUDY                            LIBRARY MATERIALS                $113.47


  IOWA OFFICE SUPPLY                      OFFICE SUPPLIES                     $159.96

  IOWA PRISON INDUSTRIES                 POSTS/SIGNS                           $40.90

  IWIRELESS                                    TELECOMMUNICATIONS             $136.10

  JOHNSON COUNTY REFUSE INC          OTHER PROF SERV EXP           $2,937.50


  LE DENDINGER                               LEGAL EXPENSE                      $380.00


  LL PELLING TO                               STREET MAINT EXP               $18,181.00


  MIDWEST PLUMBING & HEATING          MINOR EQUIPMENT                    $150.00


  QUILL                                          OFFICE SUPPLIES                     $277.07

  SANDRY FIRE SUPPLY LLC                MINOR EQUIPMENT                 $1,026.00

  SCHIMBERG CO                              UTILITY SYSTEMS &                $3,610.80


  SHEPLEY PHARMACY                      OPERATING SUPPLIES                  $5.72

  STAPLES                                      OFFICE SUPPLIES                       $98.96

  TIPTON CONSERVATIVE &                 PRINTING & PUBLISHING             $221.43

  UTILITY EQUIPMENT COMPANY           OTHER EQUIPMENT                     $14.00

  WALMART                                    MINOR EQUIPMENT                    $876.82

  WENDLING QUARRIES INC                 OPERATING SUPPLIES               $184.77

  WELLMARK BC BS                          GROUP INSURANCE                $3,261.60

  US POST OFFICE                             POSTAGE/SHIPPING                  $194.56

  BRIDGE COMMUNITY BANK                POSTAGE/SHIPPING                    $94.89

  PAYROLL                                                 WAGES                                        12,319.51




Total Receipts and Disbursements for month of July by fund







Ambulance Trust



Fire Trust






Library Expendable Trust



Road Use Tax



Sewer Utility



Solid Waste



Special Revenue LOST



Employee Benefit



Water Utility



Water Sinking Fund






Ambulance Report: Sherie Paup presented the ambulance report which included 12 medical calls and 3 trauma, with 4 refusal; 2 tier with A-4 and 1 tier A-5 and 1 call to Stanwood for a total of 15 calls.  A request to purchase auto pulse at a cost not too exceed $14,000 was approved with a motion by Jeff Christianson, seconded by Carla Barnhart with ½ of the funds to be contributed by the Ambulance volunteers private fund account.  Ayes all.  Motion carried.


Fire Department Report: Lonni Koch reported 4 calls for the month; which included 2 storm watch, 1 debris on highway, and 1 car accident.  A request to have the pumps tested at a cost of $500 each and to purchase 2 Firefighter 1 books for a class that will start September 19 at a cost of $50 each was approved with a motion by Jeff Christianson and seconded by Larry Beck.  Ayes all.  Motion carried.  Some discussion took place on flow testing hydrants; NIMS compliance, and the FCC changing to a narrow band width which may require equipment to be reprogrammed by Jan. 2013.


Police Report:  Police Chief Jim Barber provided a summary of the calls for the month which included 3 accidents; 4 agency assists; 3 animal cases; 1 arrest; 1 assist motorists, 1 burglary, 7 citizen assist,  7 - 911; 3 theft; 4 traffic stops, 1 citation, 3  warnings.  There were 2 abatements filed; 8 warnings for code violations including illegal parking; loud music, fireworks violation,  2 citations issued for illegal parking and speeding. There was one “I got Caught “ ticket issued for promoting bicycle helmet safety.


Public Works Report: Alan Zerbe reported that the piping was completed at the well house, seal coating on streets completed, leak above east doors in Memorial Building was located and repaired, more meters were installed and the Legion sign should be installed next week.


Administration Report:  Coppess reported completing the Annual Financial Report, IPERS Compliance Review was completed, the park board met and elected Tina Hanks as Chairman and reviewed responsibilities; the floor in the post office work area is being installed this evening; and the tables were picked up and delivered to the Memorial Building.  A request for 2 vacation days and to attend the League of Cities Conference on Sept 23-25 in Davenport $175 was approved with a motion by Larry Beck, seconded by Jeff Christianson.  Ayes all.  Motion carried.


Old Business:


Selecting a consultant for the Safe Route to School project:  Since the last meeting all of the council members had an opportunity to review the qualifications as submitted by each firm, a motion was made by Jeff Christianson seconded by Larry Beck to recommend to the IDOT that AMENT be selected as the consultant followed by Hart-Frederick and IIW Engineers.  Ayes all.  Motion carried.


Bids for Tennis Court/Skateboard replacement :  Two bids were received for the project.  One from S&S Flatwork out of West Branch was $57,140 and another from Luke Oberbreckling for $48,883.  A motion was made by Larry Beck, seconded by Gene Brown, to accept Luke Oberbreckling’ s bid for $48,883 for the 125 ft x 120 ft area which includes tearing out and removal of the existing court and replacing with new concrete 5” thick with rebar.  It also includes removal of the fence where necessary.  Ayes all.  Motion carried.


Bids for Roof of Fire Station: One bid was received from Bemer Roofing to remove the old roof, apply ice and water barrier, apply 30 lb felt paper, install single roof with 30 year shingle at a cost of $4,200.  Motion was made by Larry Beck, seconded by Gene Brown to accept the bid for the 30 year shingle upon receipt of a copy of the contractor’s registration number.  Ayes all.  Motion carried.


Replacing 1998 pickup and plow:  Zerbe provided estimated costs for a 2009 replacement vehicle at $33,400 and a 9 foot mounted plow for $5000.  Brown and Christianson will assist Zerbe in preparing a spec sheet to send out for bids including a request for a state bid.


Flag pole at post office:  Discussion on using a 35 foot pole which is similar to the street light poles and mounting it out front.  Motioned by Larry Beck, seconded by Jeff Christianson to proceed with the project if the cost is approximately $200.


Replacing doors at West Entrance of Memorial Building:  Discussion on options and council will ask around to get additional ideas and identify a contractor who may do the work.


New Business:


Resolution adopting the annual Street Finance Report 2008-2009:  Motioned by Jeff Christianson, seconded by Bryan Lovell to approve the report.  Roll call:  Ayes: Lovell, Brown, Christianson, Barnhart and Beck.  Nays:  None.  Resolution adopted.


Legislative Changes from Iowa Codification:  Bryan Lovell motioned, Jeff Christianson seconded to request copies of the ordinances from Iowa Codification to be used to update the City Code in order to stay in compliance with the changes that happened in State Code.  Ayes all.  Motion carried.


Storm water drainage at lift station area:  Larry Beck motioned, Bryan Lovell seconded to accept Oberbreckling’s proposal for installing a 36 inch culvert 100 foot long by the sewer plant  to keep the road from washing out.  Ayes all.  Motion carried.


425 mower:  Council reviewed estimated on repairs needed at a cost of $4,875.08 for the 425 mower and determined that it should be replaced rather than repaired.  Zerbe was directed to get prices on bigger mower, including the snow removal equipment for it.


Farm lease:  Carla Barnhart motioned, Bryan Lovell seconded to not take any action on terminating the existing lease and to let it continue for another year without any changes.  Ayes all.  Motion carried.


Sidewalks:  Discussion was held on the sidewalks that had been identified previously as needing to have maintenance work done on them.  Barnhart reported that of the 82 on the original list 30 had been taken care of.  No further action taken at this time.


Committee Reports:  None


Correspondence: Clerk reported receiving correspondence from the City of Clive that they are anticipating that we can pick up the truck sometime in August and the Iowa League of Cities sent out notice as part of the Governor’s I-Jobs initiative cities and counties will receive $45 million in additional funds for city streets and secondary roads.  The money will be automatically distributed on a formula basis during the next two fiscal years.  Mechanicsville received $7,940.76.


Mayor’s Comments:  Informed council that the school is planning to pick up children at the white building again this year. 


Set next regular meeting date: 9-14-09 


ADJOURN:  There being no further business to come before the Council at this time, council member Larry Beck motioned, Jeff Christianson seconded, to adjourn the meeting at 9:18 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    David L. Furry, Mayor

City Clerk/Finance Officer