Minutes City of Mechanicsville


August 13, 2012


The Mechanicsville City Council met in regular session on Monday, August 13, 2012 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Pam Cavey, Calvin Paup, Pam Logue, Deanna Cook, and Rob Davis.  Others present included Alan Zerbe, Jim Barber, Lonni Koch, Jeptha Randolph and Steve Mertka.


Receive visitors/public comment: Steve Mertka addressed the council with questions concerning the property at 210 E First Street and correspondence he received indicating that the property was not zoned for multi-family residential units.  Council requested a copy of code section 165.31 and 165.32 be provided.


CONSENT AGENDA:  Rob Davis motioned, Pam Cavey seconded to approve the consent agenda including the agenda, minutes from 7/9/12, finance reports, and claims.  Roll call vote: Ayes: Davis, Cook, Logue, Paup, and Cavey. Nays: None. Motion carried.


The claims approved were as follows:

STATE OF IOWA                                         SALES TAX PAYABLE                                        $994.53

IRS                                                            PAYROLL WITHHOLDING                                 $3,946.04

IPERS                                                         PAYROLL                                                   $2,663.14

BRIDGE COMMUNITY BANK                      OTHER CONTRACTUAL SERVICE                       $26.11

WENDLING QUARRIES INC                      GROUNDS MAINTENANCE & REPAIR                 $174.48

WISCONSIN PHYSICIANS SERVICE             TRAINING                                                  $80.00

IOWA DEPARTMENT OF NATURAL RES        STORM DRAINAGE                                      $459.24

BRIDGE COMMUNITY BANK                      POSTAGE/SHIPPING                                      $81.80

US CELLULAR                                      TELECOMMUNICATIONS                                 $64.28

IOWA INSURANCE DIVISION                    OTHER PROF SERV EXP                                  $60.00

WELLMARK BC BS                                 OTHER CONTRACTUAL SERVICE                     $100.00

ABC FIRE PROTECTION INC                     OPERATING SUPPLIES                                  $184.25

AGVANTAGE FS INC                               VEHICLE OPERATIONS                                 $900.54

ALLIANT ENERGY                                  ELECTRIC/GAS EXPENSE                            $6,525.72

APACHE HOSE & BELTING                        VEHICLE REPAIR                                          $18.17

AREA AMBULANCE SERVICE                     OTHER PROF SERV EXP                                $151.60

BARNES & NOBLE                                  OPERATING SUPPLIES                                  $140.00

BROKAW; JENNA                                         REFUND DEPOSIT                                           $50.00

BUBBAS                                             OPERATING SUPPLIES                                   $45.93

CASEYS GENERAL STORE                        VEHICLE OPERATIONS                                 $874.10

CEDAR COUNTY RECORDER                     COURT & RECORDING FEES                           $491.00

CEDAR COUNTY SOLID WASTE                 PAYMENTS TO OTHER AGENCIES                  $1,260.00

CEDAR COUNTY TREASURER                    LEGAL EXPENSE                                       $1,242.00

CEDAR RAPIDS PHOTO COPY INC              OFFICE EQUIPMENT REPAIR                           $86.41

CHASE CARD SERVICES                          POSTAGE/SHIPPING                                    $133.84

CLAIR STABENOW                                BLDG MAINT & REPAIR                                 $456.99

ENTWISLE, ANGIE                                 JANITORIAL EXPENSE                                  $300.00

HACH COMPANY                                   CHEMICALS                                              $187.39

HART-FREDERICK CONSULTANTS PC          ENGINEERING EXPENSE                            $12,626.80

IOWA CODIFICATION, INC                      OTHER PROF SERV EXP                                $327.50

IOWA DEPARTMENT OF NATURAL RES        OTHER PROF SERV EXP                                $210.00

IOWA NETWORK SERVICES                     OTHER CONTRACTUAL SERVICE                     $155.88

IOWA ONE CALL                                   OTHER PROF SERV EXP                                  $31.50

IOWA PRISON INDUSTRIES                     MERCHANDISE FOR RESALE                            $96.00

IWIRELESS                                         TELECOMMUNICATIONS                                 $57.86

JOHN DEER FINANCIAL                          GROUNDS MAINTENANCE & REPAIR                  $43.68

JOHNSON COUNTY REFUSE INC                OTHER PROF SERV EXP                              $3,002.50

KEYSTONE LABORATORIES, INC                OTHER PROF SERV EXP                                $289.20

KOCHS SERVICE & SUPPLY LLC                  BLDG MAINT & REPAIR                                 $263.75

MATT PARROTT & SONS CO                     OFFICE SUPPLIES                                       $237.90

MECHANICSVILLE TELEPHONE CO              TELECOMMUNICATIONS                               $316.18

MISSISSIPPI VALLEY PUMP                       VEHICLE REPAIR                                        $427.60

ODD JOBS INC                                     OTHER PROF SERV EXP                                $475.00

RADAR ROAD TEC                                OTHER PROF SERV EXP                                  $35.00

SANDRY FIRE SUPPLY LLC                       ALLOWANCES - UNIFORMS                            $188.00

SEEHUSEN INSURANCE AGENCY                INSURANCE EXPENSE                                  $858.50

SHEPLEY PHARMACY                              OPERATING SUPPLIES                                  $163.85

STATE LIBRARY OF IOWA                       SUBSCRIPTION & ED MATERIAL                      $132.30

TIPTON CONSERVATIVE & ADVERTIS          PRINTING & PUBLISHING EXP                         $256.04

US CELLULAR                                      TELECOMMUNICATIONS                                 $61.07

USA BLUEBOOK                                    MINOR EQUIPMENT                                      $55.59

UTILITY EQUIPMENT COMPANY                 OTHER EQUIPMENT                                     $131.86

WALMART                                          OPERATING SUPPLIES                                   $22.65

WALSHIRE, BRIAN                                OTHER SUPPLIES                                        $112.62

WELLMARK BC BS                                 GROUP INSURANCE                                  $4,007.88

WENDLING QUARRIES INC                      GROUNDS MAINTENANCE & REPAIR                  $52.44

PAYROLL                                                          WAGES                                                               $13,328.32

Total Receipts and Disbursements for month of July by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Fire Trust



Perpetual Care



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposits




Public Works Report: Zerbe reported the east well house being painted; fire extinguishers inspected, weeds sprayed, painted striping; seal out of pump at lagoon was pulled and being repaired, storm damage tree removed from street,  one exploratory dig on a water main with another one planned, some discussion about mowing the shoulder of the ditch and possible need for a bat wing mower or outsourcing it to be done. Six days of vacation were approved with a motion by Calvin Paup and second by Rob Davis.  Ayes all.  Motion carried.


Police Report:  Police Chief Barber reported the calls for the month which included 3 agency assists, 1 animal case, 1 arrest, 1 building check, unsecured; 20 citizen assist, 3 – 911, 2 thefts; 4 traffic stops, 4 warnings for code violations; 4 abatements filed, 10 warnings code violations for illegal parking, curfew violation, fireworks violation, illegal burning.


Fire Report:  Lonni Koch reported 12 fire calls including 7/23 car vs semi accident; 2 grass fires on 7/25 and a storm watch; 7/26 anhydrous smell; 7/28 grass fire; 7/29 trash fire; 8/2 grass fire; 8/4 storm watch; 8/4 grass fire; 8/9 storm watch; and 8/11 barn fire.  162 light bars replaced, the back door installed, the conversion to narrowband for Cedar County Fire and EMS has been postponed. The Fire and Ambulance Volunteers will be having a family picnic on August 25.  There are 12 fireworks that are not returnable from the July 4th event and they are planning to fire off.  If the burn ban is still in place, they will file the necessary paperwork prior to doing so.


Ambulance Report: Lonni Koch reported 22 ambulance calls with 8 being BLS, 1 involved Life guard, and they also participated in the Cedar County Health Fair in Tipton during Ridiculous Days.  Dee Cook motioned, seconded by Pam Cavey to approve the report.  Ayes all.  Motion carried.


Administration Report:  Coppess reported that a proposed 28E agreement from Cedar County 911/EMA was forwarded to the City Attorney for review; followed up with Cedar County Conservation director Mike Dauber regarding the Iowa Living Roadways grant that was received for planting grasses and wild flowers in the ditch along X-40; followed up with IDOT on the final audit for the SRTS grant; requested information from bank on proposed interest rates for the storm sewer and fire truck loans with a 10,15, or 20 year repayment schedule; information from Hart-Frederick Engineering regarding WWTP Project initiation meeting was held via conference call  with Butch, the Engineer, the DNR, and Iowa Finance Authority and the Engineers have submitted a request to the DNR for the design criteria to be used for the treatment plant; the Storm Water Permit was received from the DNR as well as the permit from the County Engineer to work in the ROW for the storm sewer project and the pre-construction meeting will be scheduled soon; a revised plan was prepared and submitted to the ball field committee that included a 1-2% grading slope for the outfields and the storm water permit was also received from the DNR for that project; Banyon was contacted for software support on issues with the Recon report and an update should be available in a few days.  Dee Cook motioned, Rob Davis seconded to approve the report.  Ayes all.  Motion carried.


Old Business:

Sidewalk repair E First/John Street Handicapped ramp:  Pam Logue motioned, Calvin Paup seconded to approve the proposal from Luke Oberbreckling for $1718.00 to replace the concrete and 20 foot of curb and gutter and install 2 handicapped mats.  Ayes all.  Motion carried.


New business

Resolution 2012-11 adopting the official state financial report for city streets:  Calvin Paup motioned, Dee Cook seconded to adopt the resolution accepting the SFR for City Streets.  Ayes: Davis, Cook, Logue, Paup, and Cavey. Nays: None. Resolution adopted.


Casey’s Liquor License renewal:  Dee Cook motioned, Calvin Paup seconded to approve renewing Casey’s Liquor License.  Ayes all.  Motion carried.


Legislative Summary 2012 changes affecting City Code:  Council reviewed the summary updates as prepared by Iowa Codification and Rob Davis motioned, Pam Logue seconded to request the ordinances to be prepared for us.  Ayes all.  Motion carried.


Samples of Geothermal Ordinances were reviewed by council and assigned to committee of Dee Cook and Calvin Paup will work on and bring back to council for review.


Resolution 2012-12 to remove street light on South Cherry Street:  Calvin Paup motioned, Pam Cavey seconded to authorize having the street light relocated on South Cherry Street.  The current location interferes with the traffic entering and exiting the scale at farm service.  Ayes: Davis, Cook, Logue, Paup, and Cavey. Nays: None. Motion carried.


Tree removal:  Calvin Paup motioned, and Rob Davis seconded, to proceed with the removal of the trees as outlined in a prior sealed bid from Odd Jobber and originally identified as a priority for removal during the tree inventory that was done by the Iowa Forestry Grant;  add the removal of the storm damaged tree on W First Street; the request for removal of two trees that are not dead or diseased at this time, will not be done at the city’s expense, if the property owner wants to remove them at his expense he may.  Ayes all.  Motion carried.


Park board resignation:  Pam Cavey motioned, Rob Davis seconded to accept the resignation of Tina Hanks from the Park Board.  Ayes all.  Motion carried.


Re-appointment to the Board of Adjustments and Planning & Zoning Commission:  Calvin Paup motioned, Rob Davis seconded to reappoint Jeptha Randolph to the Board of Adjustments and Larry Robinson to the Planning and Zoning Commission.  Ayes all.  Motion carried.


Curb replacement from 109-121 E First Street & ramp:  Rob Davis motioned, Dee Cook seconded to proceed with getting proposals.  Ayes all.  Motion carried.


Replace mat Memorial Building:  Pam Logue motioned, Rob Davis seconded to replace the rubber mat at the Memorial Building.  Ayes all.  Motion carried.


Committee Reports: None.


Correspondence:  Correspondence was received regarding the burn ban in effect, donation request for the Honor Flight, thank you from Eagle Scout Wyatt Schwartzendruber for allowing him to do the Reading Garden project and request from ECIA for a volunteer to serve on board.  The council also expressed thanks and appreciation to Wyatt for a very nice and well done reading garden project.


Set next regular meeting date: Monday, September 10, 2012


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Pam Logue motioned, Dee Cook seconded, to adjourn the meeting at 8:45 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer