Minutes City of Mechanicsville


August 12, 2013


The Mechanicsville City Council met in regular session on Monday, August 12, 2013 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Rob Davis, Calvin Paup, Dee Cook, Pam Cavey, and Pam Logue.  Others present included Joe Smith, and Shelise Parsley, Cedar County Economic Development.


Receive visitors/public comment: None.


CONSENT AGENDA:  Pam Logue motioned, Rob Davis seconded to approve the consent agenda including the agenda, minutes from 7/8/13, finance reports, claims, Annual Financial Report, Casey’s Liquor License renewal, reappoint George Patterson & Lavonne Christiansen to 3 year terms on the Library Board, reappoint Andrew Oberbreckling to 5 year term on P&Z Commission, and reappoint Jim Meyer to 5 year term on Board of Adjustments. Roll call vote: Ayes: Paup, Logue, Cavey, Cook, and Davis.  Nays: None. Motion carried.


 The claims approved were as follows:

ABC FIRE PROTECTION INC                     OPERATING SUPPLIES                                  $216.25

ALLIANT ENERGY                                  ELECTRIC/GAS EXPENSE                            $7,138.50

AREA AMBULANCE SERVICE                     OTHER PROF SERV EXP                                $151.60

BARCO MUNICIPAL PRODUCTS INC            OPERATING SUPPLIES                                  $749.74

BARNES & NOBLE                                  LIBRARY MATERIALS                                     $80.75

BIECHLER ELECTRIC INC                         OTHER CAPITAL EQUIP                                $765.05

CASEYS GENERAL STORE                        VEHICLE OPERATIONS                                 $987.79

CEDAR COUNTY AUDITOR                       STREET MAINT EXP                                     $111.46

CEDAR COUNTY EMS ASSOCIATION           ASSOCIATION DUES                                    $200.00

CEDAR COUNTY SOLID WASTE                 PAYMENTS TO OTHER AGENCIES                  $1,305.00

CEDAR COUNTY TREASURER                    LEGAL EXPENSE                                       $1,206.00

CEDAR RAPIDS PHOTO COPY INC              OFFICE EQUIPMENT REPAIR                          $109.07

CHASE CARD SERVICES                          POSTAGE/SHIPPING                                    $702.44

CLARENCE LOWDEN SUN-NEWS & ADV        PRINTING & PUBLISHING EXP                           $60.00

D & N FENCE CO INC                             BUILDINGS                                           $31,350.00

DEMCO                                              OPERATING SUPPLIES                                   $75.86

ENTWISLE, ANGIE                                 JANITORIAL EXPENSE                                  $300.00

GATEWAY HOTEL                                  MEETINGS & CONFERENCES                          $210.56

HACH COMPANY                                   MINOR EQUIPMENT                                  $1,657.80

HARDEN LAWN SERVICE                         OTHER PROF SERV EXP                              $3,000.00

HART-FREDERICK CONSULTANTS PC          OTHER PROF SERV EXP                              $3,563.55

HARTMAN, JUDY                                  OPERATING SUPPLIES                                   $70.00

IOWA DEPARTMENT OF NATURAL RES        OTHER PROF SERV EXP                                $210.00

IOWA NETWORK SERVICES                     OTHER CONTRACTUAL SERVICE                     $155.88

JIMS AUTO BODY                                  VEHICLE REPAIR                                          $51.48

JOHN DEER FINANCIAL                          MINOR EQUIPMENT                                      $39.91

JOHNSON COUNTY REFUSE INC                OTHER PROF SERV EXP                              $3,002.50

KEYSTONE LABORATORIES, INC                OTHER PROF SERV EXP                                $346.50

KIRKWOOD COMMUNITY COLLEGE             TRAINING                                                $220.00

KOCHS SERVICE & SUPPLY LLC                  BLDG MAINT & REPAIR                                 $132.96

LISBON-MT VERNON AMBULANCE              OTHER PROF SERV EXP                                $100.00

MECHANICSVILLE TELEPHONE CO              TELECOMMUNICATIONS                               $320.39

PERFECT GAME USA                              OPERATING SUPPLIES                                  $580.00

QUILL                                               OFFICE SUPPLIES                                       $401.92

RADAR ROAD TEC                                OTHER PROF SERV EXP                                  $35.00

SANDRY FIRE SUPPLY LLC                       OPERATIONAL EQUIP REPAIR                        $152.88

SEEHUSEN INSURANCE AGENCY                INSURANCE EXPENSE                                  $858.50

SELECT SERVICE                                  OTHER PROF SERV EXP                                $150.00

TECHNOLOGY SOLUTIONS                       OFFICE EQUIPMENT                                    $895.00

TIPTON CONSERVATIVE & ADVERTIS          PRINTING & PUBLISHING EXP                         $314.53

TIPTON ELECTRIC MOTORS INC                OPERATING SUPPLIES                                   $98.75

US CELLULAR                                      TELECOMMUNICATIONS                               $114.60

VERMACE, TYLER                                         REFUND DEPOSIT                                           $25.00

WALMART                                          OTHER EQUIPMENT                                      $27.94

WELLMARK BC BS                                        INSURANCE                                               $2,710.68

ANAMOSA AERA AMBULANCE                   OTHER PROF SERV EXP                                  $75.00

MED MEDIA                                         OTHER CONTRACTUAL SERVICE                     $650.00

PAYROLL                                                          WAGES                                                               $12,131.07

Total Receipts and Disbursements for month of July by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Perpetual Care



Debt Service



Capital Project



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposit





Cedar County Economic Development:  Shelise Parsley updated the council on a couple programs that are available through Iowa State with one being an Overview of Community Visioning & the other ISU Community Design.  An abbreviated report on business meetings with business owners was also provided.


Fire Report:  Coppess read the fire report which consisted of 2 calls one for MA with Lisbon at 507 Adams Ave on 7/20 and the other 7/22 storm watch. The Iowa Firefighters Association Convention will be in Vinton September 4 – 8 with the parade on Saturday at 6 p.m.  Repairs to 168 airbag lift and Midwest was here today to repair the flange on 160.  Josh Miller and Chad Bonser resigned.


Ambulance Report: A total of 20 ambulance calls.


Public Works Report: Joe Smith reported working on preparation for replacing  the fire hydrant at the Second and Madison and the water heater in the shelter.  Council was updated on additional televising issues and discovery with a sunken/collapsed pipe in alley behind Weber’s.  Rob Davis motioned, Pam Logue seconded to approve cleaning it (jet) out in order to determine how much needs to be replaced.  Ayes all.  Motion carried. Council suggested trying to develop a list of issues so that items could be prioritized.


Police Report:  None.


Administration Report:  Coppess reported that the Disaster declared for June 21-28 DR-4135 application for assistance was completed; storm water permits for the ball field and the storm sewer project were extended until 8/1/2014; Melon’s has left over annuals that she would donate to the city; computer monitor needs replaced, and 3 days of vacation requested.  Correspondence from Randy Krutzfield was also read and council requested he attend the next meeting to discuss lagoon improvements, I&I solutions, and the completion of the storm sewer project. Calvin motioned, Rob Davis seconded to approve the vacation request.  Ayes all.  Motion carried.


Old business discussion and possible action on: Letters of Interest to be appointed to City Attorney:  A total of four law firms responded to the request for proposals and Pam Logue motioned, Dee Cook seconded to appoint Knuth Law Firm, Anamosa to the position of City Attorney.  Ayes all.  Motion carried.


New business discussion and possible action on:

Resolution 2013-13 City Street Financial Report was approved with a motion by Pam Logue, seconded by Dee Cook.  Roll call vote:  Ayes: Paup, Logue, Cavey, Cook, and Davis.  Nays: None. Motion carried.


Iowa Codification 2013 legislation affecting City Codes:  Dee Cook motioned Rob Davis seconded to order the two ordinances for reading at the next meeting.  Ayes all.  Motion carried.


Letter of resignation from Police Chief and set date for interviewing applicants:  Jim Barber’s letter of resignation was accepted and August 26th at 7:00 p.m. was the date set to interview 3 of the applicants for the vacancy.


Central Tank Coatings proposal for cleaning tower/replace light:  Pam Logue motioned, Rob Davis seconded to approve the proposal for the cleaning of the east tower for $5800.  Ayes all.  Motion carried.


Internet access at Maintenance Building:  Calvin Paup motioned, Pam Cavey seconded to approve having the Mechanicsville Telephone Company install internet access at the city shed.  Ayes all.  Motion carried.


Complaints regarding parking on street for extended period of time and leash law violations:  Council authorized clerk to send letter with a copy of the ordinance directing that the camper be moved off the street and put notices on tv about the leash law with a motion by Calvin Paup and second by Dee Cook.  Ayes all.  Motion carried.


Expiration of Cable TV Franchise Chapter 113:  This discovery was shared with the Mechanicsville Telephone Company and with the city council so that steps can be taken to renew as needed.


Proposal from City of Lisbon:  Mayor Stine shared information he gathered from the Mayor of Lisbon regarding a possible sharing arrangement for police protection.  There was discussion with no action taken.


Large items trash in right of way:  Rob Davis requested if residents could be notified not to set out large trash items until a week prior to the Spring/Fall clean up day.


Committee Reports: Installation of the fence at the ball field was completed and the committee will be meeting on August 14 at 7:00 p.m.  


Correspondence was read from Nicole and John Mitchell and council directed clerk to respond by inviting them to provide possible solutions to the issues identified. 


Set next regular meeting date: Monday, September 9, 2013 with a special meeting set to interview applicants on August 26, 2013.


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Rob Davis motioned, Pam Cavey seconded, to adjourn the meeting at 9:10 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer