Minutes City of Mechanicsville


September 10, 2012


The Mechanicsville City Council met in regular session on Monday, September 10, 2012 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Pam Cavey, Calvin Paup, Pam Logue, Deanna Cook, and Rob Davis.  Others present included Alan Zerbe, Jim Barber, Lonni Koch, Lindsey Weers-Austin, Fred Austin, Trisha Gottschalk; Doug Wolf, Tera Baker, and Scott Schroeder.


Receive visitors/public comment: None.


CONSENT AGENDA:  Rob Davis motioned, Pam Logue seconded to approve the consent agenda including the agenda, minutes from 8/13/12, finance reports, and claims.  Roll call vote: Ayes: Davis, Cook, Logue, Paup, and Cavey. Nays: None. Motion carried.


The claims approved were as follows:

ALLIANT ENERGY                                  ELECTRIC/GAS EXPENSE                            $5,845.54

AMAZON.COM                                     LIBRARY MATERIALS                                   $548.97

BRIDGE COMMUNITY BANK                      POSTAGE/SHIPPING                                      $63.60

CASEYS GENERAL STORE                        VEHICLE OPERATIONS                               $1,013.22

CEDAR COUNTY SOLID WASTE                 PAYMENTS TO OTHER AGENCIES                  $1,008.00

DEHMER, MEREDETH                             TRAINING                                                $132.30

ENTWISLE, ANGIE                                 JANITORIAL EXPENSE                                  $300.00

HART-FREDERICK CONSULTANTS PC          ENGINEERING EXPENSE                            $11,376.25

IOWA CODIFICATION, INC                      OTHER PROF SERV EXP                                $650.00

IWIRELESS                                         TELECOMMUNICATIONS                                 $57.86

JOHNSON COUNTY AMBULANCE                OTHER PROF SERV EXP                                $200.00

JOHNSON COUNTY REFUSE INC                OTHER PROF SERV EXP                              $3,002.50

KEYSTONE LABORATORIES, INC                OTHER PROF SERV EXP                                $275.40

KIRKWOOD COMMUNITY COLLEGE             TRAINING                                                  $29.97

KOCHS SERVICE & SUPPLY LLC                  OPERATING SUPPLIES                                  $127.71

LISBON-MT VERNON AMBULANCE              OTHER PROF SERV EXP                                $100.00

MECHANICSVILLE TELEPHONE CO              TELECOMMUNICATIONS                               $891.20

MID IOWA SOLID WASTE                        OTHER CAPITAL EQUIP                              $1,176.30

MIDWEST FIRE EQUIPMENT AND REP          VEHICLES                                             $71,981.00

MISSISSIPPI VALLEY PUMP                       OTHER PROF SERV EXP                              $4,476.60

PC WORLD                                         SUBSCRIPTION & ED MATERIAL                        $14.97

QUILL                                               OFFICE SUPPLIES                                       $351.89

SAFELITE FULFILLMENT, INC                    VEHICLE REPAIR                                          $75.00

SHEPLEY PHARMACY                              OPERATING SUPPLIES                                   $12.53

STUMBO; HUGH                                          DEPOSIT REFUND                                            $50.00

TIPTON CONSERVATIVE & ADVERTIS          PRINTING & PUBLISHING EXP                         $197.89

WELLMARK BC BS                                 GROUP INSURANCE                                  $4,007.88

AGVANTAGE FS INC                               VEHICLE OPERATIONS                               $1,054.65

PAYROLL                                                          WAGES                                                               $13,115.00

Total Receipts and Disbursements for month of August by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Fire Trust



Capital Project



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposits




Trisha Gottschalk, the Cedar County Economic Development Corporation interim director provided an update for the county on the posting of the position for a replacement director and the sharing arrangement with ISU and the extension service, and the decision regarding whether Cedar County will be in the Quad City region or the Corridor region with Iowa City and Cedar Rapids.


Public Works Report: Zerbe reported that the sewer line from the fire station was televised and found that there is a section that is offset by ¾ of an inch, however it is under the floor of the apparatus room.  Zerbe was requested to get a price on lining that section of pipe.  Fall Clean up was set for October 16 and the Cemetery Clean up will be October 15.  Dee Cook motioned, Pam Cavey seconded to approve 2 days of vacation for Albaugh.  Ayes all.  Motion carried.


Police Report:  Police Chief Barber reported the calls for the month which included 10 agency assists, 1 animal case, 1 arrest, 4 citizen assist, 2 criminal mischief; 6 – 911, 1 sex abuse/assault; 2 thefts; 1 traffic stop, 1 warnings for code violations; 1 abatement filed, 1 bad check notice served; 7 warnings code violations for illegal burning; animal at large; curfew violation, and loud music.  


Fire Report:  Lonni Koch reported 5 fire calls including a standby; barn fire, alarm at the elementary school, a lift assist, and a train fire.  Information requested on how much water is stored in the water towers.  Zerbe indicated 180,000 gallon.  Calvin Paup motioned, Pam Cavey seconded to approve the request to purchase a replacement 2100 gallon portable tank $890 and to approve Tammy Nehring to the Fire and Ambulance departments.  Ayes all.  Motion carried.


Doug Wolf provided an update on the delivery of the fire truck has been moved up to mid to late November. 


Ambulance Report: Lonni Koch reported 13 ambulance calls and that they will be in Stanwood for 5 of the 10 home football games, sharing the responsibility with Clarence.  Also proposed changes to the Ambulance incentive program which was referred to the Safety Committee.


Dee Cook motioned, Rob Davis seconded to approve the service update to the A-9 M Series monitor for $275; 2 Zoll monitor batteries at $135 each; and the Jones Regional Medical Center instructor for trauma training.  Ayes all.  Motion carried.  Information was also provided regarding the Cedar County EMS Grant and training which $3,641 was received to reimburse the city for training expenses.  Information provided on AEMT students retesting.  The city paid for the class and the testing for the first time.  The students that did not pass the test the first time, have paid $100 to re-test.  A question on whether the students would be required to repay the cost of the advanced class if they were not able to pass the test.  Council discussed that if the student remained in good standing and still provided service at their current basic level the repayment requirement could be waived.


Administration Report:  Coppess reported working to complete the annual reports.


Old Business:

Curb replacement from 109-121 E First Street & ramp:  Rob Davis motioned, Calvin Paup seconded to approve the proposal received from Luke Oberbreckling for $11,114 to replace the curbing and portions of the sidewalk.  Ayes all.  Motion carried.


Resolution 2012-12 to approve code supplement:  Pam Logue motioned, Rob Davis seconded to adopt the supplement record for ordinances number 245-248 and direct that it be placed in the Code of Ordinances.  Ayes:  Cook, Davis, Cavey, Paup and Logue.  Nays:  None.  Resolution adopted.


Samples of Geothermal Ordinances:  Dee Cook and Calvin Paup reviewed the sample ordinances and the committee recommended that the sample from Mt. Vernon be used and prepared for reading at the next meeting.  Pam Cavey motioned, and Calvin Paup seconded to have clerk prepare.  Ayes all.  Motion carried.


New business

Renew Health Insurance Policy 9.02% decrease:  Scott Schroeder reviewed the renewal terms for the Health Insurance policy of which Calvin Paup motioned, Pam Cavey seconded to approve renewal of the contract effective 12-1-12.  Ayes all.  Motion carried.


Preconstruction Storm Sewer meeting:  Council reviewed the minutes from the meeting and Calvin Paup motioned, Dee Cook seconded to approve the reimbursement to Adam Robinson at an average market price to be multiplied by the average corn yield from that field when Robinson combines it and multiply it by the area of approx. 1 acre that gets destroyed when the city mows it off for the storm sewer project.  Ayes all.  Motion carried.


Council also reviewed engineer’s recommendation to install 2 additional intakes at Jackson and John Street at $4,000 each and the removal of the 4 inch water line south of Cedar Street of which Calvin Paup motioned, and Rob Davis seconded to approve.  Ayes all.  Motion carried.


Resolution 2012-13 providing for the issuance of a $775,000 General Obligation Corporate Purpose Note:  After due consideration and discussion, Council member Dee Cook introduced the resolution and moved for its adoption, seconded by Council Member Pam Cavey.  The Mayor put the question upon the adoption of said resolution, and the roll being called the following named Council Members voted:   Ayes:  Davis, Cavey, Paup, Logue, and Cook.  Nays: None.  Whereupon, the Mayor declared the resolution 2012-13 duly adopted.


2012 Legislative Summary of ordinances amending the code of ordinances of the City of Mechanicsville by amending Provisions pertaining to installment payment of cost abatement, Provisions pertaining to All-Terrain Vehicles, Provisions pertaining to service discontinued and lien exemption, Provisions pertaining to cemetery regulations, and Provisions pertaining to prohibited sales and acts.


The first reading of the ordinances 249-253 was approved with a motion  by Pam Logue and second by Dee Cook.  Ayes all.  Motion carried.

Calvin Paup then motioned, and Rob Davis seconded to waive the second and third readings of all 5 ordinances.  Ayes all.  Motion carried.


Pam Cavey motioned, Rob Davis seconded to adopt ordinances 249-253.  Roll Call vote: Ayes: Davis, Cavey, Paup, Logue, and Cook.  Nays:  None.  Motion carried.


End of East First Street wash out/field entrance:  Council discussed the wash out and then directed Zerbe to dump some rock in the wash out.


Review definition of Home Occupation:  No action taken.


Permit to alter building in fire zone:  Lindsey Weers shared plans to do some reconstruction of an interior wall between the Clinic and the former Barber Shop by adding a door way and the removal of a 3 foot partition.  Calvin Paup motioned, Dee Cook seconded to approve the permit within the fire zone.  Ayes all.  Motion carried.


City Hall Entry-doorway modification:  Council discussed alternatives for increasing security at City Hall.  Calvin Paup motioned, Rob Davis seconded to check with possible contractors and ok to proceed if within budget of $700.  Ayes all.  Motion carried.


Set Date for traditional Trick or Treat:  October 31 from 5-7 p.m.  Trunk or Treat is tentatively approved for Sunday, Oct. 28.


Committee Reports: Dee Cook reported that Monticello Express donated printing 770 flyers for the ballpark committee.


Correspondence:  A letter from John and Nicole Mitchell stating their concerns was discussed.  No action taken.


Set next regular meeting date: Monday, October 8, 2012


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Pam Logue motioned, Rob Davis seconded, to adjourn the meeting at 9:13 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer