City of
REGULAR COUNCIL MEETING
The
Mechanicsville City Council met in regular session on
CONSENT AGENDA: Larry Beck motioned, Pam
Logue-Newcomb seconded to approve the consent agenda including the agenda with
the addition of a cigarette permit to item 12m, minutes from 8/12/05, finance
reports, and claims, Authorization for the Mayor to sign the notice of award to
Jim Schroeder Construction, Inc, the amendment for the CDBG changing the award
from $250,000 to $325,000 and extending the performance to April 30, 2006, signing
the application from the Mechanicsville Telephone Company for IDOT permit to
plow a copper cable in the right of way along Highway 30, setting the date for
fall clean up for October 4, and establishing Oct 31 5 pm -7 pm as the
traditional trick or treat night. Roll
call vote: Ayes: Beck, Meyer, Lovell and
Logue-Newcomb. Nays: None. Yancey was
absent. Motion carried.
The
claims approved were as follows:
|
MIKE CZARNECKI |
50.00 |
AIRGAS, INC. |
63.41 |
|
DIRK ALBAUGH |
50.00 |
|
181.26 |
|
GABE/KATIE BROWN |
50.00 |
ALLIANT ENERGY |
4,776.07 |
|
DUSTIN JOHNSON |
50.00 |
ARAMARK UNIFORM SERVICE |
184.96 |
|
JACK MCCLURE |
50.00 |
BARCO MUNICIPAL PROD INC |
100.66 |
|
TOM RICHEY |
50.00 |
CASEY'S GENERAL STORE |
29.76 |
|
JENNIFER SMITH |
50.00 |
ROBERT L BULGER |
50.00 |
|
LARRY MCCALL |
50.00 |
CEDAR CO. SOLID WASTE |
1,092.00 |
|
CARRIE ALBAUGH |
98.83 |
CONSERVATIVE PUBLISHING |
305.92 |
|
THOMAS ALBAUGH |
786.73 |
E C I A |
2,848.23 |
|
JAMES BARBER |
1,087.00 |
ED M. FELD EQUIP. CO. |
32.00 |
|
LINDA COPPESS |
1,150.35 |
FRIENDS OF THE ANIMALS |
40.00 |
|
STEVE DAY |
65.85 |
HACH COMPANY |
94.50 |
|
KELLY EBY |
399.61 |
IA |
50.00 |
|
JUDY HARTMAN |
469.13 |
I I W ENGINEERS |
487.50 |
|
ALAN ZERBE |
1,023.70 |
IA ONE CALL |
27.00 |
|
|
65.19 |
|
100.90 |
|
AERO RENTAL INC |
160.50 |
JIMS AUTO BODY |
12.00 |
|
CARRIE ALBAUGH |
111.18 |
JOHNSON CO REFUSE INC |
2,091.50 |
|
THOMAS ALBAUGH |
786.73 |
KEYSTONE LAB, INC |
515.00 |
|
JAMES BARBER |
1,087.00 |
|
271.00 |
|
LINDA COPPESS |
1,274.04 |
KUNDE OUTDOOR EQUIPMENT |
42.91 |
|
STEVE DAY |
65.85 |
LISBON-MTVERNON |
75.00 |
|
KELLY EBY |
356.90 |
MATT PARROTT & SONS CO. |
54.03 |
|
JUDY HARTMAN |
420.21 |
MECHANICSVILLE TELE. CO. |
263.17 |
|
ALAN ZERBE |
1,023.70 |
SHEPLEY SNYDER PHARMACY |
7.63 |
|
DELTA DENTAL |
148.97 |
|
62.50 |
|
SWANK MOTION PICTURE INC |
271.00 |
|
12.99 |
|
WELLMARK |
2,254.86 |
PERISCOPE |
35.00 |
|
BRIDGE COMMUNITY BANK |
3,325.83 |
ODD JOBS INC |
750.00 |
|
I P E R S |
1,467.35 |
STRACKBEINS, INC. |
22.55 |
|
|
112.47 |
|
419.85 |
|
|
77.00 |
WALMART |
83.09 |
|
JUDY HARTMAN |
25.00 |
WENDLING QUARRIES INC |
93.90 |
|
WALMART |
11.73 |
WAYNE MANUFACTURING CO |
925.00 |
|
ENTERTAINMENT |
28.00 |
WORDEHOFF CONTRACTING |
3,050.00 |
|
GAMEPRO |
19.97 |
NEW HORIZON FS INC. |
1,013.81 |
|
IA OFFICE SUPPLY |
145.69 |
BATTERIES INCLUDED |
40.31 |
|
AMAZON.COM |
740.97 |
KOCH'S PAINT & LUMBER |
147.46 |
|
DEMCO |
72.44 |
DAN KOCH |
38.40 |
|
ACCO, UNLIMITED CORP. |
299.80 |
CEDAR |
5,053.17 |
|
|
|
GALLS |
105.93 |
Total
Receipts for the month of August per fund:
|
Agency-Water |
300.00 |
|
Ambulance
Trust |
8729.27 |
|
Fire
Trust |
42.43 |
|
General |
32,203.97 |
|
Library
Trust |
4.25 |
|
Perpetual
Care |
135.00 |
|
Road
Use Tax |
8,545.35 |
|
Sewer
Utility |
30,616.49 |
|
Solid
Waste |
7,630.74 |
|
Special
Revenue |
5,184.87 |
|
Water
Utility |
6,763.94 |
|
Special
Rev-Emp Benefit |
4600.00 |
Total
disbursements for the month of August per fund:
|
Agency
Water |
400.00 |
|
Ambulance
Trust |
534.15 |
|
General |
21,392.11 |
|
Road
Use Tax |
7,992.48 |
|
Sewer
Utility |
7,037.54 |
|
Solid
Waste |
5,052.39 |
|
Special
Revenue-Opt Tax |
5,184.87 |
|
Special
Revenue Emp Benefit |
2,444.84 |
|
Water
Utility |
14,774.20 |
Public Hearing: On the request for Voluntary Annexation from
the Mechanicsville Economic Development Co. The mayor
opened the hearing to hear comments for or against the request for voluntary
annexation on the property described as the South half of the SW one-quarter of
the NW one quarter of Section 18, Township 82 North, Range 3 West of the 5th
principal meridian, Cedar County Iowa. Having received no comments the Mayor
then called for a motion to close the hearing.
Larry Beck motioned, and Bryan Lovell seconded the motion. Ayes all and
the hearing was closed at
Guests: Cody Randolph Eagle Scout Project
presentation. Cody Randolph introduced himself and his
brother Andrew as being members of Boy Scout Troop 160 and explained that the Eagle
Scout project they have selected is to drill holes in the foundations of Veterans
headstones to hold the small flags that are put out on Memorial Day. They will
be getting a map and be assisted by some of the Legion members. Meyer motioned, seconded by Lovell to
approve. Ayes all.
Motion carried.
DEPARTMENT REPORTS:
ADMINISTRATION: Coppess reported on the status of the Housing Rehabilitation
Grant with it being in the stage of having the data verified on the
applications; updated council on LL Pelling’s plans to get the oil from the
tank, and Oberbreckling’s plans to work on the curb
replacements projects, grading the bank at Crestview, patch on 4th
street, catch basin repairs, and the water shut off valve replacements.
PUBLIC WORKS REPORT: Work logs were submitted, and a
request for vacation days of Sept. 19-23 for Zerbe was approved with a motion
by Meyer, second by Lovell. Ayes all. Motion
carried. Zerbe also reported that the
new tower was inspected today and he had some difficulty getting the tower to
drain as a result of the controls reading zero pressure and wanting to refill
the tower. He will research some more
but thinks that the automatic system should be in the well house where there is
constant pressure and wouldn’t be demanding water. He also informed council of an additional
catch basin on
POLICE REPORT:
Police Chief Jim Barber presented the council with his summary of activity
(8/08/05-9/11/05) which included 16 agency assists, 1 ambulance assist; 8
animal cases; 1 arrest with a run away taken into custody, 1 assist motorist; 2
assaults, 19 citizen assists; 1 fire dept assist; 4 – 911, 5 traffic stops with
3 citations and 4 warnings; 10 warnings for code violations including 3 illegal
parking, 2 animal at large, 2 fireworks violations, 3 curfew violations; 6
citations issued for driving while suspended, no car insurance, fraud lend of
license plates, 2 failure to abate nuisance, and 1 for unpaid parking tickets.
FIRE DEPARTMENT REPORT: Dan Koch, Fire Chief, reported 5 calls
for the month which included an anhydrous leak, smoke detector going off,
illegal burn, mutual aid with
Koch
requested to purchase a replacement window for the 1947 truck, a rear wheel
cylinder, and a 2 speed part for a total of $350. Motioned by Meyer, seconded
by Beck to approve the purchase. Ayes all. Motion
carried.
Koch
also informed the council about the current tanker (160) and that the 1966 tank
has a leak in it and asked about thoughts on purchasing a replacement. Council advised that research should be done
and reviewed again at a later date.
Koch
also inquired about the Christmas celebration and whether plans were underway
to have a similar celebration this year.
He also informed the council that the Legion and Fire Department
traditionally go together to purchase candy for the kids that Santa hands out
and inquired about possibly coordinating the two events this year with the tree
lighting and soup supper. Council
suggested that he or a representative of the fire department or Legion attend a
meeting with the MAC group (former sesquicentennial volunteers) and see what
details have already been planned and whether something can be done as a
combined effort or if two separate events should be promoted.
Koch
also informed council about the need for the 12 flags to be replaced in the
near future. This was another item that
was suggested to see if the MAC group would like to help to support the
purchasing of the flags or raising money to purchase.
AMBULANCE REPORT: Sherie Paup reported that the
ambulance had 17 medical calls and 3 traumas and 1 search for lost child, for a
total of 21 calls for the month. Paup
requested to purchase a hydraulic tire jack at a cost of $209 which was
approved with a motion by Meyer, seconded by Lovell. Ayes all. Motion carried.
She
reported Ron Baker has completed his training and testing on becoming an EMT-I
and that $1000 in equipment will be received as a result of a grant received
through
Connie Knutsen then presented a proposal for hiring a full time
EMT/office person for day time. After
some discussion and review of the proposal it was decided that additional
research and information was needed in determining whether the position would
be an employee of the city or a hired contractor as well as defining the
qualifications that this person would need to have and possibly completing a
job description. If the position is an
employee then the vacation and all the other fringe benefits that are currently
listed in the Personnel Handbook would need to apply. The position or the contract would also have
to be posted to give all an equal opportunity to apply or bid for the job. Lovell and Logue-Newcomb will work on. An issue was also brought up about paying
drivers which will also be discussed at a later date.
OLD BUSINESS-Discussion and possible
action on:
Sidewalks: Sending out certified notices to
repair/replace the identified sidewalks on South Street:
Beck motioned, Logue-Newcomb seconded to proceed with sending out the
certified letter to those property owners who were notified in April that their
sidewalk had been identified as needing to be repaired or replaced and were
asked to have it done by September 1.
The certified notice will give property owners an additional 30 days to
complete the work before the city hires a contractor to complete the work and
assess it against the property. Ayes all. Motion carried.
Identifying next project area for
sidewalks to be improved: After some discussion about what area to proceed next with, council
decided since there wasn’t a grant or a project area involved at this time, the
remainder of the town should be done all at once. It was motioned by Beck, seconded by
Logue-Newcomb, to identify all sidewalks in the remainder of town so that
letters could be sent out in the spring notifying residents that the work would
need to be done. Ayes all. Motion carried.
New Business
Discussion and possible action on:
Request to redirect traffic on First
Street between John & Cherry from 3:30 – 5:30 on Sunday October 30 for
Trunk or Treat Night: Some volunteers from the former
Sesquicentennial group reported that the Family Movie Night in the park had 100
in attendance and was received very well by the community and that in addition
to the regular trick or treat night they would like to hold an event on Sunday
Oct 30 from 3:30 -5:30 whereby residents decorate the trunk of their car or
van, back of a pickup, or a tent and back into one of the parking stalls
between John and Cherry Street. Then the
kids are able to walk down the sidewalk on both sides of the street in a
“parade form” to gather treats from the “Trunks”. It is also being worked on to possibly take
the kids to the Nursing Home to parade through with their costumes. Logue-Newcomb motioned to approve the Trunk
or Treat night from
An offer to donate the labor
necessary to paint and install fixtures has been received if the city would
approve purchasing the paint and lighting & fixtures for downstairs
restrooms: Motioned by Meyer, seconded by Lovell to
accept the donation and to approve purchasing the paint and fixtures for the
restrooms. Ayes all. Motion carried.
Request to take bids on painting
white portion of exterior of
Resolution 2005-13 adopting the
official state financial report for the City streets: Beck motioned, Logue-Newcomb seconded to adopt the official
state financial report for the City Streets as presented by Coppess. Roll call: Ayes: Beck, Meyer, Logue-Newcomb, and Lovell. Nays:
None. Absent: Yancey. Resolution adopted.
Sign for City:
Beck presented some information he has gathered about a “Welcome to
Mechanicsville” sign which would be made of limestone. He has contacted a property owner about the
possibility of locating the sign on their property and is waiting for a return
call on what the terms of the proposal would be. Not sure whether the owner would want to lease/sell
or some other type of arrangement. Since
this sign would not address the traffic entering the city from the north
another suggestion was to change out the green metal Mechanicsville signs with
ones that said “Welcome to Mechanicsville, est. 1855”. Another suggestion was to perhaps gather more
input from the community.
Resolution 2005-14 approving the
rules and regulations for
Request to have back door on