Minutes City of Mechanicsville


October 8, 2012


The Mechanicsville City Council met in regular session on Monday, October 8, 2012 at City Hall.Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Pam Cavey, Calvin Paup, Pam Logue, Deanna Cook, and Rob Davis.Others present included Alan Zerbe, Jim Barber, Lonni Koch, Jeptha Randolph and Tim Bell with Troop 160.


Receive visitors/public comment: None.


CONSENT AGENDA:Rob Davis motioned, Pam Cavey seconded to approve the consent agenda including the agenda, minutes from 9/10/12, finance reports, annual report, and claims.Roll call vote: Ayes: Davis, Cook, Logue, Paup, and Cavey. Nays: None. Motion carried.


The claims approved were as follows:

STATE OF IOWA††††††††††††††††††††††††††††††††††††††††† SALES TAX PAYABLE††††††††††††††††††††††††††††††††††† $1,148.00

ACCO†††††††††††††††††††††††††††††††††††††††††††††† CHEMICALS††††††††††††††††††††††††††††††††††††††††††††† $536.20

AIRGAS NORTH CENTRAL††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $37.46

ALLIANT ENERGY††††††††††††††††††††††††††††††††† ELECTRIC/GAS EXPENSE††††††††††††††††††††††††††† $6,501.79

AMAZON.COM†††††††††††††††††††††††††††††††††††† LIBRARY MATERIALS†††††††††††††††††††††††††††††††††† $500.33

AREA AMBULANCE SERVICE†††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††††† $75.80

AUSTERMAN, JACKEE & SHANE†††††††††††††††††††† REFUND DEPOSIT†††††††††††††††††††††††††††††††††††††††† $50.00

BRIDGE COMMUNITY BANK††††††††††††††††††††† POSTAGE/SHIPPING††††††††††††††††††††††††††††††††††††† $24.00

BUSINESS RADIO SALES & SERVICE††††††††††† MINOR EQUIPMENT††††††††††††††††††††††††††††††††† $2,899.25

CARUS CORPORATION†††††††††††††††††††††††††† CHEMICALS††††††††††††††††††††††††††††††††††††††††††††† $368.40

CASEYS GENERAL STORE††††††††††††††††††††††† VEHICLE OPERATIONS†††††††††††††††††††††††††††††††† $740.34

CEDAR COUNTY ECONOMIC DEVELOP†††††††† ASSOCIATION DUES†††††††††††††††††††††††††††††††† $3,071.28

CEDAR COUNTY SOLID WASTE†††††††††††††††† PAYMENTS TO OTHER AGENCIES††††††††††††††††† $1,008.00

CHASE CARD SERVICES††††††††††††††††††††††††† POSTAGE/SHIPPING††††††††††††††††††††††††††††††††††† $201.49

DEMCO††††††††††††††††††††††††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $56.40

ENTERTAINMENT WEEKLY†††††††††††††††††††††† SUBSCRIPTION & ED MATERIAL††††††††††††††††††††††† $30.00

ENTWISLE, ANGIE†††††††††††††††††††††††††††††††† JANITORIAL EXPENSE††††††††††††††††††††††††††††††††† $285.00

FARM & HOME PUBLISHERS†††††††††††††††††††† LIBRARY MATERIALS†††††††††††††††††††††††††††††††††††† $40.30

HARTMAN, JUDY††††††††††††††††††††††††††††††††† GROUNDS MAINTENANCE & REPAIR†††††††††††††††† $107.58

IMFOA††††††††††††††††††††††††††††††††††††††††††††† TRAINING††††††††††††††††††††††††††††††††††††††††††††††††† $50.00

IOWA DEPARTMENT OF NATURAL RES††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††††† $66.00

IOWA OFFICE SUPPLY††††††††††††††††††††††††††† OFFICE SUPPLIES†††††††††††††††††††††††††††††††††††††† $121.96

IWIRELESS†††††††††††††††††††††††††††††††††††††††† TELECOMMUNICATIONS†††††††††††††††††††††††††††††††† $57.86

JOHNSON COUNTY REFUSE INC††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††† $3,002.50

KEYSTONE LABORATORIES, INC††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $280.70

LISBON-MT VERNON AMBULANCE††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $200.00

MATT PARROTT & SONS CO†††††††††††††††††††† OFFICE SUPPLIES†††††††††††††††††††††††††††††††††††††† $813.15

MECHANICSVILLE TELEPHONE CO††††††††††††† TELECOMMUNICATIONS†††††††††††††††††††††††††††††† $309.77

PARKS, DARREN & TAMMY††††††††††††††††††††††††††† REFUND DEPOSIT†††††††††††††††††††††††††††††††††††††††††† $2.16

PELKEY, FLOYDE & MACHELE††††††††††††††††††††††† REFUND DEPOSIT††††††††††††††††††††††††††††††††††††††††† $50.00

T & M CLOTHING††††††††††††††††††††††††††††††††† ALLOWANCES - UNIFORMS†††††††††††††††††††††††††††† $30.00

TIME†††††††††††††††††††††††††††††††††††††††††††††††† SUBSCRIPTION & ED MATERIAL††††††††††††††††††††††† $23.34

TIPTON CONSERVATIVE & ADVERTIS††††††††† PRINTING & PUBLISHING EXP†††††††††††††††††††††††† $169.38

US CELLULAR††††††††††††††††††††††††††††††††††††† TELECOMMUNICATIONS†††††††††††††††††††††††††††††††† $61.07

USA BLUEBOOK††††††††††††††††††††††††††††††††††† OTHER EQUIPMENT††††††††††††††††††††††††††††††††††††† $66.59

WAGNER, ANTHONY†††††††††††††††††††††††††††††††††††† REFUND DEPOSIT††††††††††††††††††††††††††††††††††††††††† $50.00

WALMART††††††††††††††††††††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††††† $6.62

WELLMARK BC BS†††††††††††††††††††††††††††††††† GROUP INSURANCE††††††††††††††††††††††††††††††††† $4,007.88

WENDLING QUARRIES INC††††††††††††††††††††† STREET MAINT EXP†††††††††††††††††††††††††††††††††††††† $24.85

SHEPLEY PHARMACY††††††††††††††††††††††††††††† OPERATING SUPPLIES†††††††††††††††††††††††††††††††††† $62.13

MONTICELLO EXPRESS†††††††††††††††††††††††††† OTHER PROF SERV EXP††††††††††††††††††††††††††††††† $130.00

PAYROLL††††††††††††††††††††††††††††††††††††††††††††††††††††††††† WAGES†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† $13,207.70


Total Receipts and Disbursements for month of September by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Ball Park Fund



Ambulance Trust



Fire Trust



Debt Service



Capital Project



Water Utility



Sewer Utility



Solid Waste



Storm Water Utility



Water Deposits





Fire Report:Lonni Koch reported 6 fire calls including a Motor vehicle accident on Hwy 30, 3 lift assist, a stove fire, and alarm at the elementary school. Announced the annual pancake breakfast will be Oct. 14.


Ambulance Report: Lonni Koch reported 18 ambulance calls and that includes being on standby at the football games in Stanwood.Mike Hayslip has completed the EMT certification.


Public Works Report: Zerbe reported that the Source Water Protection Plan has been completed by Iowa Rural Water and has started picking up leaves.


Police Report:  Police Chief Barber reported the calls for the month which included 15 agency assists, 1 ambulance assist; 1 animal case, 2 arrest, 1 building check; 9 citizen assist, 1 criminal mischief; 4 Ė 911, 1 theft; 4 traffic stops; 1 trespass; 2 warnings for code violations illegal parking and an abandoned refrigerator.


Administration Report:Coppess reported completing the Bond issue transaction with Bridge Bank for $775,000 at 3.25% for 15 years, attended a TIF workshop webinar with a second one to be held this week that explains the change in the law which requires an Urban Renewal Report to be filed annually by Dec. 1; Dorsey and Whitney will be hosting a fall municipal finance workshop just prior to the IMFOA conference opening which will be Oct 17-19 in Des Moines, CJ Cooper willprovide compliance training for the Drug and Alcohol policy on Oct 24 and a notice of the IPERS compliance review is being conducted.


Pam Logue motioned, Rob Davis seconded to approved Coppess attending the training workshops and IMFOA, as well as the Fire, Ambulance, Police, and Public works reports.Ayes all.Motion carried.


Old Business:


Geothermal Ordinances:Council reviewed the proposed geothermal ordinance with discussion regarding the reference to a city engineer.Rob Davis made a motion to strike all references to city engineer and the fee of $500.The motion died for lack of second.Further discussion, Calvin Paup motioned to have clerk prepare another draft that will remove reference to city engineer, replace 153.10 with wording that does not allow a vertical loop, change the permit fee to be $50, verify reference to well code.Pam Cavey seconded.Ayes all.Motion carried.


New business

Set date for Veteranís Day Holiday:Dee Cook motioned, Pam Cavey seconded to set the date for the Veteranís Day holiday to be observed on Monday, November 12, 2012.Ayes all.Motion carried.Garbage will be picked up on Tuesday.


Federal Grade Crossing Safety Improvement Funds:Council reviewed information and requested that an inquiry be made regarding whether the funds could be used for smoothing out the approach to the crossings.


Authorize Mayor and Fire Chief to sign Statement of Concurrence for Cedar County Emergency Mgmt:Dee Cook motioned, Rob Davis seconded to authorize the signing of the statement to concur with the sharing of the frequency with Cedar County Emergency Management.If interference is generated, then Cedar County will need to obtain a new frequency.Ayes all.Motion carried.


Review of Ordinance 92.05 Water Service Discontinued:Rob Davis motioned, Calvin Paup seconded to prepare a change in the ordinance 92.05 changing the fee for reconnecting water service from $10 to $40.Ayes all.Motion carried.


Radio Site Lease Agreement:City attorney Doug Simkin reviewed a radio site lease agreement that would permit the installation of radio/microwave equipment on and in the cityís water tower structure and added the necessary elements to have it meet the 28E code requirements.Council discussed various aspects of the agreement and directed that the key access be deleted and changed to read that emergency access during non-duty hours will be permitted by contacting city personnel for access.Pam Logue motioned, Dee Cook seconded to authorize the mayor and clerk to execute the revised agreement.Ayes all.Motion carried.


Lionís Club fundraiser:Council reviewed the request and determined that the city would not be able to afford to support all organizations equally with individual monetary donations.Instead, the city will continue to support indirectly by allowing the groups to meet without charge in the Memorial Building.


Comprehensive Plan/Goal Setting:In preparation for the upcoming budget council was asked to prepare a top 10 list of projects they would like to have completed over the next 2-10 years.Upon submitting the individual lists, the list will be compiled into one and then council will be asked to rank the items from high to low priority.Those rankings will then be used to compute group priority list that can be used to provide guidance in meeting the needs of the community.


Committee Reports: A copy of the minutes from the ballpark committee were received and filed.


Correspondence:Information was received on the E911 service charge which will be charged on prepaid calling cards effective January 1, 2013.


Set next regular meeting date: Tuesday, November 12, 2012 due to holiday on Monday.


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Rob Davis motioned, Dee Cook seconded, to adjourn the meeting at 8:20 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer