City of Mechanicsville

REGULAR COUNCIL MEETING

October 9, 2006

The Mechanicsville City Council met in regular session on Monday, October 9, 2006 at City Hall.  Mayor David L. Furry called the meeting to order at 7:00 p.m.  Council members present for roll call were Larry Beck, Jeff Christianson, and Thomas Hall.   Karrie Johnson and Pam Logue-Newcomb were absent.  Others present included Jim Barber, Alan Zerbe, Nate Baker, Bryan Lovell, Geoff Blandin, IIW: Brent Montz, Tim Drewlow, and Mary Jo Hainstock with North Cedar Schools; and Jay Weiland.

 

OPPORTUNITY for any citizen present to discuss items not on the agenda:  None.

 

CONSENT AGENDA: Jeff Christianson motioned, Larry Beck seconded to approve the consent agenda including the agenda, minutes from 9/11/06, finance reports, and claims. Roll call vote: Ayes:  Beck, Christianson, and Hall. Nays: None.  Logue-Newcomb and Johnson absent.  Motion carried.

The claims approved were as follows:

 

CEDAR COUNTY RECORDER

RECORD FEE

81.00

Payroll

WAGES

5,568.99

WELLMARK

HEALTH INS

2,522.97

DELTA DENTAL

HEALTH INS

148.97

I P E R S

IPERS

1,650.55

BRIDGE COMMUNITY BANK

FICA/MC

3,837.99

TREAS, STATE OF IOWA

WAGES

1,926.64

BALLIU CONSTRUCTION

HOUSING REHAB

27,316.00

US POSTAL SERVICE

OFFICE SUP

119.28

KRISTI SHELDON

REFUND DEP

50.00

BRYAN RUBNER/TOO SUNZ

REFUND DEP

50.00

JOE MEYERS

REFUND DEP

50.00

SHARON MERTKA

REFUND DEP

50.00

PAT ALBAUGH

REFUND DEP

50.00

AMY HEINEN

REFUND DEP

50.00

DANIELLE BAUMANN

REFUND DEP

50.00

ROBERT L BULGER

REFUND DEP

50.00

ACS FIREHOUSE SOLUTIONS

SUBSCRIPT

200.00

CONSERVATIVE PUBLISHING

PUBLICATION

249.08

NEW HORIZON FS INC.

VEH SUPPLY

929.47

NORTH CEDAR COMM. SCHOOL

BOOKS

45.00

WALMART

SUPPLIES

162.93

JUDY HARTMAN

MILEAGE

63.76

FARM & HOME PUBLISHERS

BOOKS

45.50

GLOBAL COLLECT BV

COMP EQUIP

257.00

PENWORTHY

BOOKS

318.39

IA OFFICE SUPPLY

OFFICE SUP

45.48

CATERING BY DESIGN

BOOKS

27.95

WYOMING PUBLIC LIB

BOOKS

4.50

SILVER TREE COMPUTING

COMPUTER SERVICES

50.50

ENTERTAINMENT

SUBSCRIPT

30.00

ALLIANCE MEDICAL

MED SUPPLY

1,835.31

ALTORFER, INC.

CAPITAL EQ

1,140.41

ALLIANT ENERGY

UTILITIES

5,350.99

C.J. COOPER & ASSOC. INC

DRUG TESTING

80.00

L E DENDINGER

ATTY SERV

660.00

E C I A

HOUSING REHAB

2,444.70

FRANKLIN PRODUCTS

SAFETY SUP

125.58

FRIENDS OF THE ANIMALS

CONTR FEES

50.00

IA EMS ASSOCIATION

DUES/MEMBER

25.00

I I W ENGINEERS

CONTRACT WORK

2,500.00

IA CODIFICATION, INC.

CODIFICATION

200.00

IOWA WIRELESS

TELEPHONE

81.61

CONNIE KNUTSEN

OFFICE SUP

117.98

JOHNSON CO REFUSE INC

RECYCLING

2,091.50

KEYSTONE LAB, INC

TEST FEES

285.00

KIRKWOOD COMM. COLLEGE

TRAIN/CONF

55.00

KOCH'S PAINT & LUMBER

BLDG MAINT

329.40

LIFE LINE EMERG. VEHICLE

CAPITAL EQ

533.94

MECHANICSVILLE TELE. CO.

TELEPHONE

260.85

ODD JOBBER

BLDG MAINT

3,500.00

QUILL CORPORATION

SUPPLIES

76.20

JIM SCHROEDER CONSTRUCTI

LAGOON UPG

13,572.43

UTILITY EQUIPMENT CO.

CAPITAL EQ

723.18

UNITED LABORATORIES

SUPPLIES

1,291.01

UNITED RENTALS

CLOTH ALLOW

79.98

US POSTAL SERVICE

POSTAGE

442.05

WALMART

OP SUPPLY

31.55

STRACKBEINS, INC.

VEH SUPPLY

33.74

FARM PLAN

MINOR EQUIP

86.67

ARAMARK UNIFORM SERVICE

CLOTH ALLOW

107.59

CEDAR CO. SOLID WASTE

FEES LANDFILL

913.50

CASEY'S GENERAL STORE

VEH SUPPLY

219.41

PAYROLL

WAGES

5,591.59

 

 

 

 

 

Total Receipts for the month of September by fund:

Agency-Water

50.00

Ambulance Trust

4,296.42

Fire Trust

914.08

General

19,010.83

Library Trust

311.47

Road Use Tax

8,541.76

Sewer Utility

6,450.08

Solid Waste

7,989.69

Special Revenue

4,776.65

Water

6,502.83

Water Sinking Fund

2,500.00

 

Total disbursements for the month of September per fund:

Ambulance Trust

844.78

General

59,710.29

Road Use Tax

6,127.20

Sewer Utility

8,482.77

Solid Waste

6,441.91

Special Revenue Emp Benefit

2,624.42

Water Utility

4,136.33

 

 

GUESTS:  North Cedar School: Mary Jo Hainstock introduced Brent Montz and Tim Drewlow as members of the North Cedar School Board.  The request for a one inch temporary water line was made to be run from the fire hydrant on Cottage Drive over to the school property with the line to be run through the road.  The request was approved with a motion by Larry Beck and second by Jeff Christianson.  Ayes all.  Nays: None.  Motion carried.

 

Further discussion was held on how to meter the water and keep the meter from freezing.  After considering the small volume of water that would be used during this construction process, it was decided not to charge for the water used during the construction of the masonry work thus eliminating the need to purchase a special 1 inch meter for this project.  A motion was made by Larry, seconded by Jeff to not charge for construction water on this project.  Ayes all.  Motion carried.

 

Further discussion was held on the more permanent needs of the water and sewer plans for the school and it was decided that more information was needed beginning with whether or not a sprinkler system was going to be installed in the school.  From there the water pressure and flow tests could be done to see if the needs could be met and designing the system to meet the needs.  IIW Engineers were directed to come up with a cost estimate of extending the city’s water and sewer mains across 125th street.  And then a discussion could be held to determine who would be paying for what parts and approximately how much it would cost each party involved.  The engineers would also be working to complete the DNR permit necessary for both the water and sewer systems.

 

IIW Engineers:  Geoff Blandin reviewed the contract for design services for the widening and paving of First Street to the city limits with the council.  The contract had been previously sent to the attorney and council had reviewed his comments.  After due consideration, Larry Beck motion, Thom Hall seconded, to enter into the contract with IIW for the design work for the project.  Ayes all.   Motion carried.

 

DEPARTMENT REPORTS:

 

ADMINISTRATION: 

Coppess informed the council that the sidewalk letters had been mailed and a few had questions that needed some clarification which will be addressed by the committees, reported that the Safe Routes to School Grant application had been submitted, some inquiries received on the ambulance for sale, as well as on the generator, and requested vacation days for October 18, 2006 – October 20, 2006.  Larry motioned, Jeff seconded to approve the vacation request.  Ayes all.  Motion carried.

 

PUBLIC WORKS REPORT:

Zerbe offered to answer any questions about the work logs submitted and requested vacation days for October 23 -27 for Albaugh.  Beck motioned, Hall seconded to approve vacation. Ayes all.  Motion carried  Zerbe reported hauling 3 additional loads of garbage for the fall clean up in addition to 26 appliances being picked up.  The work at the lagoon for clearing the drainage ditch was completed.  A response was sent to the DNR regarding the notice of the violation that was received last month as a result of the loss of voltage, causing the pumps to shut down.  The dialer system has been installed and procedures written and distributed.

 

FIRE DEPARTMENT REPORT: Nate baker reported 2 calls for the month one being a mutual aid with A-3 and the other for a motorcycle accident.  They served 1147 at the pancake breakfast.  He reported receiving applications from Ryan Steinberg and Joel Polhamus to join the Fire Department which would bring the roster to 22.  He reported receiving a letter of resignation from Wes Strickler due to moving and updated the council on the repair of 165’s carburetor. Baker also indicated that the power steering pump in160 was leaking and needed to be repaired.  Thom motioned, Jeff seconded, to approve the request for the 2 members pending the completion of the background checks and authorized to proceed with getting a remanufactured power steering pump for 160. Ayes all.  Motion carried.

 

AMBULANCE REPORT:  Sherie Paup submitted a written report showing a total of 16 calls for the ambulance which included 11 medical & 5 traumas.  Five were mutual aid with Clarence and Stanwood and 2 were refusals.  Paup requested lodging and mileage for Lonni Koch to attend IEMSA Conference in Des Moines on November 10 & 11; the purchase of 2 winter coats at a cost of $364; 2 winter pants at $176 dollars; and 2 driver coats at $140 dollars; and received an application from Joel Polhamus and resignation from Wes Strickler.  Larry Beck motioned, Jeff Christianson seconded to approve the requests.  Ayes all.  Motion carried.

 

POLICE REPORT:  Police Chief Jim Barber presented the council with his summary of activity (9/11/06-10/08/06) which included 1 accident, 15 agency assists; 4 animal cases, 1 arrest on warrant; 13 citizen’s assist; 1 criminal mischief;  6-911, 4 traffic stops with 1 citation and 3 warnings.  3 abatements served, 1 bad check notice served, 1 vehicle towed, 5 warning’s for city code violations (illegal parking, curfew violation, harassment) and 8 citations for illegal parking, abandoned vehicle, animal control violations, no drivers license.

 

Old Business:

Discussion and possible action on:

Lagoon update:  The dialer has been installed, the brush cleared, and the light installed.  The louvers still need to be done by Biechler, the winch returned by Schroeder, and the generator replaced due to the pinhole in the block.  The JD factory rep was out and is to be getting back with the procedure to correct.  He was informed by Biechler and IIW that repair would not be acceptable that it would need to be replaced.  Final payment number seven will be retained until completed.  It was noted that the solids build up more at the lift station and is requiring more use of chemicals to break them down.  IIW will be contacted to make sure this is normal or if something else may need to be adjusted in the design.

 

Energy Audit recommendations:

Estimate for Insulation at city hall, memorial building, medical center, library and maintenance shed.  The proposal had not been received yet.  No action.

 

Estimate to replace furnaces in Fire Station bay area and maintenance shop with Infra red radiant heaters.  Motion was made by Larry, seconded by Thom to proceed with the heater for the shop area at a cost of $2,467 and to temporarily table the fire station one.  Ayes all.  Motion carried.

 

Estimate to replace windows in Memorial Building, Post Office, and medical center:  Only one estimate had been received and after much discussion including the budget, the design of the windows, the issue that the ceiling is actually lower than the frame of the window in the Memorial Building auditorium, the priority possibly being the post office all ended with the decision to seek additional bids, comparable in quality and to publish a notice.

New Business:

DISCUSSION AND POSSIBLE ACTION ON:

 

Ordinance to add provisions pertaining to prohibited sales and acts: Larry Beck motioned, Jeff Christianson seconded to approve the first reading of the ordinance.  Ayes all.  Motion carried.

 

Ordinance to add provisions pertaining to disorder conduct:  Larry Beck motioned, Jeff Christianson seconded to approve the first reading of the ordinance.  Ayes all.  Motion carried.

 

Information on replacing the current meters with radio read meters:  Zerbe and Coppess shared information they had received recently from Utility Equipment Company on replacing current meters with radio read meters.  There are two basic systems and depend upon the type of archi