City of Mechanicsville


October 11, 2010


The Mechanicsville City Council met in regular session on Monday, October 11, 2010 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.  Council members present for roll call were Larry Beck, Calvin Paup, Deanna Cook and Carla Barnhart. Gene Brown was absent.  Others present included Alan Zerbe, Lonni Koch, Rob Davis, Steve Johnson, Doug Cook, Ron Baker and Mary Day, Casey’s General Store.


Receive visitors/public comment:  None.


CONSENT AGENDA: Larry Beck motioned, Dee Cook seconded to approve all items under the consent agenda including the agenda, finance reports, claims, and minutes from 10/4/10. Roll call vote: Ayes:  Beck, Cook, Paup, and Barnhart. Brown was absent. Nays: None. Motion carried.


The claims approved were as follows:

  AGVANTAGE FS INC                            VEHICLE OPERATIONS                               $1,058.43

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $5,378.08

  AMAZON.COM                                    LIBRARY MATERIALS                                  $478.66

  AMENT, INC                                        ENGINEERING EXPENSE                             $20,509.24

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                 $70.00

  ARWINE, BRANDON                              FURNITURE/FIXTURES                                  $165.00

  BRIDGE COMMUNITY BANK                     POSTAGE/SHIPPING                                     $147.64

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                                 $361.82

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                    $936.00

  CHASE CARD SERVICES                        POSTAGE/SHIPPING                                     $624.52

  CLAIR STABENOW                               LIBRARY CAPITAL                                    $2,925.00

  DEMCO                                             OPERATING SUPPLIES                                   $49.77

  EAST CENTRAL LIBRARY SERVICES         TRAINING                                                   $32.00

  ELLIOTT EQUIPMENT                             VEHICLE REPAIR                                         $976.52

  ENTERTAINMENT WEEKLY                      SUBSRCIPTIONS & EDUCA MATERIAL                 $30.00

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $600.00

  FRIENDS OF THE ANIMALS                     OTHER CONTRACTUAL SERVICE                      $50.00

  GAZETTE                                          PRINTING & PUBLISHING EXP                            $14.00

  HEART CONSORT MUSIC                        OTHER SUPPLIES                                        $100.00

  HENEKS, MIRIAM                                  R & L - LAND & BLDGS                               $1,438.00

  IMFOA                                              MEETINGS & CONFERENCES                            $50.00


  IOWA HEALTH PHYSICIANS                    MEDICAL/WELLNESS EXPENSE                       $281.00

  IOWA LEAGUE OF CITIES                       TRAINING                                                   $30.00

  IWIRELESS                                         TELECOMMUNICATIONS                                 $68.90

  STATE OF IOWA                                            SALES TAX PAYABLE                                $1,026.00

  J MILLER, D WENDT, D EILER                   R & L - LAND & BLDGS                               $1,350.00

  JILL SYLVESTER                                 FURNITURE/FIXTURES                                  $121.95

  JOHNSON COUNTY AMBULANCE             OTHER PROF SERV EXP                                $200.00

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,887.50

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $275.40

  KIRKWOOD COMMUNITY COLLEGE           TRAINING                                                   $45.00

  KOCH, DANIEL & YOLUNDA                    R & L - LAND & BLDGS                               $2,206.00

  KOCHS PAINT & LUMBER                       BLDG MAINT & REPAIR                                   $44.10

  LE DENDINGER                                    LEGAL EXPENSE                                        $819.00

  LEGISLATIVE SERVICES AGENCY             PRINTING & PUBLISHING EXP                          $100.00

  MECHANICSVILLE TELEPHONE CO            TECHNOLOGY SERVICES EXP                      $1,459.32

  MISSISSIPPI VALLEY PUMP                     OTHER PROF SERV EXP                                $251.00

  MUNICIPAL PIPE TOOL CO INC                  OTHER PROF SERV EXP                                $592.00

  PENWORTHY                                      LIBRARY MATERIALS                                  $597.74

  RADAR ROAD TEC                               OPERATIONAL EQUIP REPAIR                           $35.00

  RIGHT FRAME OF MIND                          OTHER PROF SERV EXP                                 $76.87

  STAPLES                                          OFFICE SUPPLIES                                         $25.98

  TARGET                                            OTHER SUPPLIES                                         $72.14

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING EXP                          $741.57

  WALMART                                         OPERATING SUPPLIES                                   $11.42

  WELLMARK BC BS                               GROUP INSURANCE                                  $4,099.77

  WENDT, DAVID                                   R & L - LAND & BLDGS                                 $200.00

  WILDE, KAAREN                                            REFUND WATER DEPOSIT                                $25.31

  PAYROLL                                                       WAGES                                                               $13,297.97



Total Receipts and Disbursements for month of September by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax






Library Expendable Trust



Ambulance Trust



Fire Trust



Capital Project



Water Deposits



Water Utility



Sewer Utility



Solid Waste





PUBLIC HEARING:  Any citizens for or against the proposal to amend the zoning ordinance for Lots 7,8,9,10, 11, and 12 in Block 11 and Outlot 27 containing 1.46 acres more or less from R-2 to C-2 was given an opportunity to address the council.  After the Mayor announced the opening of the hearing, there were no verbal or written comments received.  Larry Beck motioned, Calvin Paup seconded to close the public hearing.  Ayes all.  Motion carried.




Police Report:  Police Chief Barber reported 7 agency assist, 2 animal cases, a building check, 1 unsecured; 13 citizen assist, 1 harassment; 4-911 calls, 4 traffic stops with 1 citation and 3 warnings.  Two abatements filed; 1 bad check notice served; 10 warnings for code violations for illegal parking; noise disturbance, harassment; and a citation issued for careless driving.


Ambulance Report: Lonni reported 9 BLS calls, 5 ALS calls with two calls to Stanwood for a total of 14 calls. Kerri Poduska resigned effective 10-7-2010 and A-3 is experiencing some electrical/battery issues. It has been taken to Lynch to troubleshoot as it has not started 3 times and has required a jump start.


Purchase new ambulance and electric cot for Ambulance:  Ron Baker presented two quotes for purchasing a new ambulance for a net total cost of $129,655 and the other for $156,507.00.  Neither included a trade in allowance for A-9 or the 2006 model of A-3.   The information on the cot was presented last month, but no action was taken.  Carla Barnhart motioned, Dee Cook seconded to purchase the new ambulance at a cost of $129,655 and the $10,000 cot with $6,000 from the ambulance volunteers memorial account and the $4000 from the ambulance trust fund.  Ayes all.  Motion carried.


Approve Brittney Schroeder to ambulance, reimburse $826 for EMT class and $20 for each EMT student (6) for the Kirkwood Clinical CD for a cost of $120:  Larry Beck motioned, Carla Barnhart seconded to approve the request.  Ayes all.  Motion carried.


Fire Report:  Lonni Koch reported a total of 5 calls which included a storm watch on 9/21; two anhydrous calls on 10/1/10; a field fire in standing corn on 10/5; and a controlled burn that got out of control on 10/10.  The Fire department will be participating in trunk or treat and 164 will be going in for routine maintenance.


Public Works Report: Zerbe reported that all of the negatives in the DNR report have been corrected and Municipal pipe was called to assist with the cleaning of the lift station; the area for residents to take their leaves to has been fenced off at the city shed and follow up information was provided on the leveling of the frost heaves at South & Madison Street; Madison by Casey’s; Short & Monroe and South Cherry Street.  Larry Beck motioned and Deanna Cook seconded to have Zerbe proceed with Kluesner Construction grinding them for a cost of $453.37 while they are in the area.  Ayes all.  Motion carried.


Administration Report:  Coppess reported receiving the draft copy of the Multi Jurisdictional Hazard Mitigation Plan today of which at the next meeting a resolution will need to be adopted accepting the plan; certified letters were sent to the property owners who were identified as needing to do sidewalk repairs; letters were sent to the owners of the trailers parked in the ROW area of South Elm Street requesting them to vacate the area in order to facilitate the construction at AgVantage; grant application was submitted to Community Foundation of Cedar County for the park; correspondence sent to resident to remove steel post from ROW area; and a report of water damage taking place in the Legion room and men’s restroom of the Memorial Building.  Council was also informed about an issue regarding the glare from the lights at the parking area on Crestview Drive.


Old Business:

Replacing roof on old water tower:  Larry Beck motioned, Calvin Paup seconded to approve the proposal from Central Tank Coatings to replace the roof on the 50,000 gallon elevated water tank at a cost of $26,275 which also includes the installation of the hatch for OSHA compliance.  Ayes all.  Motion carried.


New Business:

Ordinance to amend zoning for Lots 7, 8, 9, 10, 11, & 12 in Block 11 and Outlot 27 containing 1.46 acres more or less from R-2 to C-2:  Calvin Paup motioned and Larry Beck seconded to approve the first reading of ordinance 243 changing the zoning from R-2 to C-2.  Ayes all.  Motion carried.


Larry Beck motioned, Calvin Paup seconded to waive the second and third readings of Ordinance 243.  Ayes all.  Motion carried.


Larry Beck motioned, Calvin Paup seconded to adopt Ordinance 243 changing the zoning for Lots 7, 8, 9, 10, 11 & 12 in Block 11 and Outlot 27 containing 1.46 acres more or less from R-2 to C-2.  Roll Call:  Ayes:  Beck, Paup, Barnhart, and Cook.  Nays:  None.  Absent:  Brown.  Ordinance adopted.


Fox Roofing proposal for storage room and roof repair 300 sq feet $1500 10 year warranty and East Block wall $2940:  Larry Beck motioned, Deanna Cook seconded to approve the proposal for sealing the whole lower roof area above the storage room (300 sq. feet) and replacing the facia $1500 with a 10 year warranty and repairing the east wall by washing, caulking the motar cracks; coating the entire wall and then painting it white at a cost of $2940 and a 5 year warranty.  Ayes all.  Motion carried.


New location for sign with organization signs on it:  Council discussed some options for moving the sign due to construction of the new Casey’s. Larry will check to see who put the sign up.  Calvin motioned, Larry seconded to table until next month.  Ayes all.  Motion carried.


Calendar of Events Memorial Building:  Deanna Cook reported meeting with the Senior Board regarding the activities that go on in the building.  She reported that there is a lot more than just senior dining going on.  For example, there is a Social Club, Pinnacle Club, Bridge Club, etc.  The seniors are going to provide a calendar of events listing the activities.  Cook suggested purchasing a software program that would allow the information to be put on the web site.  Coppess stated that a software program to put them on the web is not going to solve the communication problem.  Whether the calendar is paper or electronic the people accessing the building need to be calling city hall to be put on the calendar.  It does not matter what type of calendar is maintained at city hall.  The bottom line is people accessing the building need to contact city hall to have their activity put on the calendar. Calvin Paup motioned, Larry Beck seconded to have Cook check out the costs and compatibility of software for an events module and council will talk about next month.  Ayes all.  Motion carried.


Resolution appointing commissioners to Eastern Iowa Regional Housing Authority from the City of Mechanicsville:  Council discussed possible candidates to appoint and then requested that additional information on the responsibilities for the volunteer be requested from ECIA so that they can be provided to the prospective candidates.


Committee Reports:  Calvin Paup reported meeting with the Safety Committee and a draft job description was reviewed for the position of Ambulance Coordinator.


Deanna Cook provided a copy of an updated cleaning list for the Memorial Building adding clarification that sweeping the floor also means vacuuming the entry rugs and cleaning the bathroom includes washing the mirrors. 


Correspondence:  IDOT Federal Grade Crossing Safety Improvement Fund; Region 10 RPA SAFETEA-LU Surface Transportation Program, and Iowa Living Roadway applications were all reviewed.


Set next regular meeting date: Monday, November 8, 2010


Mayor Comments: None.


ADJOURN:  There being no further business to come before the Council at this time, council member Calvin Paup motioned, Larry Beck seconded, to adjourn the meeting at 9:30 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer