REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: None.
CONSENT AGENDA: Dee Cook motioned,
Rob Davis seconded to approve the consent agenda including the agenda, minutes
from
The claims approved were
as follows:
COLLECTION SERVICES CENTER $343.22
IRS $2,692.27
ABC FIRE PROTECTION INC OPERATING SUPPLIES $67.27
ACCO CHEMICALS $284.20
ALLIANT ENERGY ELECTRIC/GAS EXPENSE $5,244.35
AMAZON.COM OTHER SUPPLIES $815.00
AREA AMBULANCE SERVICE OTHER PROF SERV EXP $100.00
BUSINESS RADIO SALES & SERVICE OPERATIONAL EQUIP REPAIR $140.00
CARUS CORPORATION CHEMICALS $280.05
CASEYS GENERAL STORE VEHICLE OPERATIONS $752.57
CEDAR
CEDAR RAPIDS PHOTO COPY INC OTHER CONTRACTUAL SERVICE $36.00
CHASE CARD SERVICES POSTAGE/SHIPPING $247.29
ELLIOTT EQUIPMENT VEHICLE REPAIR $179.20
ENTWISLE, ANGIE BLDG MAINT & REPAIR $390.00
FUTURE LINE VEHICLES $5,941.63
HARDEN LAWN SERVICE OTHER PROF SERV EXP $2,400.00
HD SUPPLY WATERWORKS UTILITY SYSTEMS &
STRUCTURES $18,478.50
IOWA CODIFICATION, INC OTHER PROF SERV EXP $1,250.00
IOWA DEPARTMENT OF NATURAL RES TRAINING $30.00
JIMS AUTO BODY VEHICLE REPAIR $669.38
JJJ ENTERPRISES, INC OTHER PROF SERV EXP $34,924.46
JOHN DEER FINANCIAL MINOR EQUIPMENT $314.92
JOHNSON COUNTY REFUSE INC OTHER PROF SERV EXP $3,052.50
KEYSTONE LABORATORIES, INC OTHER PROF SERV EXP $247.50
KOCH, YOLUNDA TRAINING $300.00
KOCHS SERVICE & SUPPLY LLC BLDG MAINT & REPAIR $301.61
KUNDE OUTDOOR EQUIPMENT MINOR EQUIPMENT $1,433.91
LEGISLATIVE SERVICES AGENCY LEGAL EXPENSE $25.00
LUKE OBERBRECKLING & SONS STREETS $8,585.00
LYNCH FORD VEHICLES $85.98
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $335.60
ODD JOBS INC OTHER PROF SERV EXP $400.00
P & K
POSITIVE PROMOTIONS SAFETY SUPPLIES $167.64
QUILL OFFICE SUPPLIES $213.96
RICKARD SIGN & DESIGN OTHER EQUIPMENT $40.00
SCHIMBERG CO UTILITY SYSTEMS &
STRUCTURES $897.81
SEEHUSEN INSURANCE AGENCY INSURANCE EXPENSE $100.00
SHEPLEY PHARMACY OPERATING SUPPLIES $14.84
SHIELDS, ASHLEY TRAINING $557.76
SOLON COMMUNITY ENTERPRISES OPERATING SUPPLIES $800.00
TECHNOLOGY SOLUTIONS OFFICE SUPPLIES $39.99
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $191.14
TIPTON ELECTRIC MOTORS INC VEHICLE REPAIR $68.85
TUMBLEWEED PRESS INC SUBSCRIPTION & ED
MATERIAL $299.50
WENDLING QUARRIES INC UTILITY SYSTEMS &
STRUCTURES $1,876.05
SEEHUSEN INSURANCE AGENCY INSURANCE EXPENSE $355.00
KOCH, YOLUNDA TRAINING $131.40
SHIELDS, ASHLEY TRAINING $127.80
MCKILLIP, MARYSUE TRAINING $517.91
PAYROLL WAGES $12,256.38
Total Receipts and
Disbursements for month of October by fund
|
Fund |
Receipts |
Disbursements |
|
General |
102,190.09 |
52,553.46 |
|
Road Use Tax |
12,692.12 |
26,868.97 |
|
Employee Benefit |
18,112.05 |
2,266.50 |
|
Local Option Sales Tax |
6,989.56 |
|
|
Library Expendable
Trust |
567.43 |
|
|
|
24.29 |
4,979.82 |
|
Ambulance Trust |
2,529.34 |
1,583.14 |
|
Debt Service |
16,363.13 |
|
|
Capital Project |
10.81 |
|
|
Perpetual Care |
250.00 |
|
|
Water Utility |
8,680.07 |
4,350.70 |
|
Sewer Utility |
6,560.66 |
7,387.19 |
|
Solid Waste |
8,230.99 |
5,353.60 |
|
Storm Water Utility |
1,006.91 |
329.25 |
|
Water Sinking Fund |
|
21,273.00 |
|
Water Deposit |
200.00 |
|
REPORTS:
Administration Report: Coppess reported attending the IAMU Fall seminar
on risk management and how to avoid or reduce exposure. Some services available through our
associations with EMC and IAMU includes AttorneyConnect
whereby they will review city personnel policies for a nominal fee and the EMC
Loss Control will do park and cemetery inspections at no charge, informed that
risks can be transferred by utilizing contracts, 28E agreements, and
insurance. Some current issues for
insurance companies are workers compensation claims, fidelity loss, computer fraud,
and data compromise. Pam Logue motioned
and Dee Cook seconded to have the city’s personnel policy reviewed. Ayes all.
Pam
Cavey motioned, Rob Davis second to upgrade the city hall computer operating
system and replace the laptop and various software licenses from Windows XP to
Windows 8.1. The cost has been estimated
at $2500. Ayes all motion carried.
Fire Report: Lonni Koch reported 4 calls for the month
which included a 10-50 roll over, 2 field fires and a mutual aid for house fire
at Morley. Requests were made for a tank-less
water heater, change out rear addition lighting, apparatus door seals and
window glazing/caulk, roof coating needed, drain is plugged, equipment id
stickers, 5 handheld truck radios, 4 helmets 2 @ $195 for black; 1 white at
$248; and 1 yellow at $285. Council
discussed and asked if costs were for available for items and if public works
would be able to check on repairing doors,
unplugging the drain, and call to get an estimate on spraying the roof.
Pam Cavey motioned, Pam Logue seconded to approve items within the amounts
budgeted. Ayes all.
Ambulance Report: Lonni Koch reported 17 ambulance calls including 2
to Tipton due to no crew, announced that
Police report: Chief Tim Horihan presented a summary of
activity from 10/13/14-11/10/14 which included 17 business checks; 2 animal
cases; 1 missing juvenile; 1 vandalism, 1 gas drive off; 1 nuisance/abandoned
vehicle; 2 community events including Trunk or Treat and the Turkey Trot 5K; 1
harassment; 2 traffic stops with 3 warnings for equipment, insurance and fail
to stop.
Public Works Report: Lange reported that the park shelter has been
winterized, the truck and plow have been received; the water main project on
second street is completed; 5 man holes have been raised and sealed; and will attend
training November 18-20 and informed council of a proposed sharing arrangement
with Lowden which includes sweeping their streets in exchange for using their
leaf vacuum. Dee Cook motioned, Rob
Davis seconded to approve the exchange agreement. Ayes all. Motion carried.
New business discussion and possible action on:
Ron Wingert request for
zoning change: Ron explained to the council that the deal fell
through with being able to sell the sale barn and having it reconstructed into
living quarters; he has a new buyer but not sure what the use of the building
will be for, however, initially wants to clean up the cattle yard and tear the
east part down. Council directed that an
application for request for zoning change be complete when the decisions are
made as to how the building will be used.
No action taken at this time.
Ordinance 269 to Adopt Supplement to Code: Dee Cook
motioned to approve the first reading of the ordinance to adopt the supplement
to the Mechanicsville city code. Ayes all. Motion
carried.
Pam Cavey motioned, Dee
Cook seconded to waive the second and third readings of Ordinance 269. Ayes all. Motion carried.
Dee Cook motioned, Rob
Davis seconded to adopt ordinance 269 that adopts the supplement to the code of
ordinances. Roll call vote: Ayes: Cavey,
Davis, Cook, and Logue. Nays: None.
Solon Community Enterprises, $800 Christmas
decorations and supplies: Motion by Pam Cavey, seconded by Dee Cook to
purchase the decorations and supplies. Ayes all. Motion
carried.
Cemetery mowing job description: Dee Cook
motioned, Pam Cavey seconded, to approve the job description for part-time
seasonal help to mow the cemetery. Ayes all. Motion
carried. The job will be posted and
applications taken. Additional discussion on Manpower personnel being a potential
back up.
Resolution 2014- 27 setting wage for police chief: Dee Cook
motioned, Pam Logue seconded a $5/hour increase from $14.50 per hour to $19.50
per hour effective with hours worked after
Set date for Public Hearing on Budget Amendment: Pam Cavey
motioned, Dee Cook seconded to hold a public hearing on Dec. 8 to amend the
2015 budget. Ayes all. Motion carried. Coppess requested direction from council on funding
for the upcoming street project as to whether the city intends to borrow money externally
or utilize reserve funds with an internal loan.
Reserve Police Officer Force Policy/Procedures: Chief
Horihan presented a detailed written Reserve Police Officer Policy and
indicated that he would like to start accepting applications next month. It was noted that a notice would need to be
posted and after some discussion, Rob Davis motioned, Pam Cavey seconded to
send along with the personnel policy to be reviewed by attorney connect. Ayes all. Motion carried.
Committee Reports: None.
Correspondence was received in the form
of a Public Notice from the Army Corps of Engineers regarding an upcoming
project that maintains appropriate width and depth of the 9 foot commercial
navigation channel on the Upper Mississippi River to allow for the transport of
commodities, a letter from the Tipton Senior Citizens, and a request for
proposals from Paint the Town.
Set next regular
meeting date:
Mayor Comments: Mayor Butler informed the
council about a manhole that needed some work done in it. Due to the extreme depth (33 feet) the city needed
to borrow a tripod cable with harness, to complete the work. The city should consider purchasing one of
our own in the future to have available for safety reasons.
ADJOURN: There being no further business to come before
the Council at this time, council member Dee Cook motioned, Rob Davis seconded,
to adjourn the meeting at 8:31 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess, MMC Larry
Butler, Mayor
City Clerk/Finance Officer