City of Mechanicsville


December 12, 2011


The Mechanicsville City Council met in regular session on Monday, December 12, 2011 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Deanna Cook, Calvin Paup, Larry Beck, Gene Brown and Carla Barnhart.  Others present included Alan Zerbe, Jim Barber, Lonni Koch, Rob Davis, Ron Baker, Doug Wolf, Matt Shields, and Doug Cook.


Receive visitors/public comment:  None


CONSENT AGENDA:  Calvin Paup motioned, Larry Beck seconded to approve the consent agenda including the agenda, finance reports, claims, and minutes from 11/14/11. Roll call vote: Ayes: Paup, Cook, Beck, Brown and Barnhart. Nays: None. Motion carried.

The claims approved were as follows:


  AGVANTAGE FS INC                            VEHICLE OPERATIONS                               $1,326.02

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $5,906.42

  AMAZON.COM                                    LIBRARY MATERIALS                                  $371.02

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                 $75.80

  BOUND TREE MEDICAL                          OPERATING SUPPLIES                                  $572.56

  CAR QUEST AUTO PARTS                      VEHICLE REPAIR                                          $29.42

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                                 $901.52

  CEDAR COUNTY AUDITOR                      PAYMENTS TO OTHER AGENCIES                  $1,049.94

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                    $972.00

  CHILDRENS PLUS INC                            LIBRARY MATERIALS                                  $203.81

  CLARENCE LOWDEN SUN-NEWS & ADV     PRINTING & PUBLISHING EXP                            $10.40

  COTTON GALLERY LTD                         MERCHANDISE FOR RESALE                          $354.50

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $300.00

  GREENVALLEY AG & TURF LLC               VEHICLE REPAIR                                            $5.52

  HARTMAN, JUDY                                 LIBRARY MATERIALS                                    $52.25

  IOWA FIREMENS ASSOCIATION                ASSOCIATION DUES                                    $275.00

  IOWA PRISON INDUSTRIES                      POSTS/SIGNS                                            $523.44

  IOWA RURAL WATER                           OTHER CONTRACTUAL SERVICE                     $250.00

  IWIRELESS                                         TELECOMMUNICATIONS                                 $73.52

  JOHN DEER FINANCIAL                          VEHICLE REPAIR                                          $88.46

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,902.50

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $333.70

  KOCHS SERVICE & SUPPLY LLC               OTHER PROF SERV EXP                                 $30.00

  LISBON-MT VERNON AMBULANCE            MEDICAL/WELLNESS EXPENSE                       $100.00

  LYNCH FORD                                     VEHICLE REPAIR                                          $75.02

  MECHANICSVILLE TELEPHONE CO            TELECOMMUNICATIONS                                $314.28

  NESPER SIGN ADVERTISING INC               LIBRARY CAPITAL                                    $3,742.00

  ODD JOBS INC                                    OTHER PROF SERV EXP                                $400.00

  PEOPLE                                            SUBSCRIPTION & ED MATERIAL                        $44.50

  QUILL                                               OFFICE SUPPLIES                                        $169.21

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING EXP                          $206.29

  VOGUE                                             SUBSCRIPTION & ED MATERIAL                        $10.60

  WAYNE MANUFACTURING CO                 OPERATING SUPPLIES                                   $84.55

  WELLMARK BC BS                               GROUP INSURANCE                                     $138.04

  AIRGAS NORTH CENTRAL                      OPERATING SUPPLIES                                   $34.05

  BOUND TREE MEDICAL                          OPERATING SUPPLIES                                   $49.71

  GREENVALLEY AG & TURF LLC               SNOWBLOWER                                        $4,600.00

  PAYROLL                                                        WAGES                                                               $12,645.68


Total Receipts and Disbursements for month of November by fund







Road Use Tax



Employee Benefit



Local Option Sales Tax



Library Expendable Trust



Capital Project



Perpetual Care



Ambulance Trust



Debt Service



Fire Trust



Water Utility



Sewer Utility



Solid Waste



Water Sinking Fund



Water Deposits





Administration Report:  Coppess reported completing the renewal application for being a Medicare Provider, donation was received for the ball park from the Kid League West, a vacation day request, and the renewal for the ACH agreement (2011-19) with Bridge Community Bank.  Motioned by Beck, seconded by Brown to approve Coppess to execute the renewal application and the ACH agreement and approve the vacation day.  Ayes all.  Motion carried.


Public Works Report: Zerbe reported finished picking up leaves, sanded streets one day, hydrant repaired on Elm/E First.  Discussed not putting up a snow fence this year to see if the snow will blow on across X-40; and discussed relocating a no parking sign and a school crossing sign.


Police Report:  Police Chief Barber reported 10 agency assist, 1 animal case, 1 arrests, 1 burglary; 8 citizen assist, 2 - 911, 2 thefts, 1 theft; 12 traffic stops, 3 citations; 9 warnings; 3 warnings for code violations on illegal parking; curfew violation; 3 citations issued no drivers license, fail yield emergency vehicle, driving while suspended.


Fire Report:  Lonni Koch reported a total of 3 calls which included a mutual aid with Lisbon for a house fire; a tractor fire, and a truck rollover on Highway 30 and a meeting with the township trustees will be set up for February 7.


Dee Cook motioned, Calvin Paup seconded to approve the 2012 officers as Chief/Ambulance Coordinator Lonni Koch; 1st Asst Bob Moravek; 2nd Asst Doug Wolf; 3rd Asst, Matt Shields; President, Nate Baker; VP Dan Koch; Secretary, Amy Heinan; Treasurer, Ron Baker; FD Training, Matt Moravek and to approve paying the Fire fighter 1 and Firefighter 2 testing for 5 individuals at $50 each for a total of $250.  Ayes all.  Motion carried.


Fire Truck (Tanker) Information:  Doug Wolf presented information to the council about 160 which is a 1966 Ford 700 without power steering and slow at pumping off water and has a 1000 gallon steel tank.  161 is a 1987 Ford with a 1500 gallon steel tank that has had the transmission break down 2 times this year costing $5000 in repairs; soldering is bad; welds are cracking; and wiring is bad.  Propose city consider replacing trucks with a 2012 International truck with a 2000 gallon polymer tank costing between $170,000 and $190,000.  Larry Beck motioned, Dee Cook seconded to have clerk update trustee contracts with the intent to include the purchase of a replacement truck in next years budget.  Ayes all.  Motion carried.


Ambulance Report: Lonni Koch reported 17 calls with 9 being ALS and 7 BLS with a refusal.  Mutual Aid with A-4 2 times and A-51 2 times.

Cell phone for 12 lead:  Koch reported that the cell phone needs to have blue tooth capabilities and the I-wireless phone will not work.  Directed Koch to check with US Cellular for a plan for 1 phone.


Ambulance Incentive Payments:  Gene Brown motioned, Carla Barnhart seconded to approve paying the ambulance incentive payments at the higher rate listed ($15 per call/person) rather than the rate that was previously established by Resolution 2007-7 ($5 per call/person) with the exception of the one student who has not passed the test.  Payment will be withheld and applied to the amount owed the city for the class.  Ayes all with the exception of Cook who abstained due to conflict of interest.  Motion carried.


Approve Terry Kuda & Calvin Paup Ambulance day drivers starting 1/1/12:  Larry Beck motioned, Dee Cook seconded to approve with the understanding that Calvin would not be eligible for incentive pay while serving on the council.  Ayes all with the exception of Paup who abstained due to conflict of interest.  Motion carried.


Old Business:

Fence proposals for retaining wall or bushes:  After finding out that a shorter fence would only decrease the total cost $500 and checking with the insurance company on liability issues on whether a fence was required, Calvin Paup motioned, Gene Brown seconded, to drop the fence proposal and plant vegetation or bushes instead and this would fit the criteria for the recommendations from the insurance company.  Ayes all.  Motion carried.


P&Z appointment to vacancy:  Calvin Paup motioned, Carla Barnhart seconded to appoint Larry Beck to the Planning and Zoning Commission to replace Rob Davis who will be on the council.  Ayes all except Beck who abstained due to conflict of interest.  Motion carried.


New Business:

Change Order #1 to SRTS Contract:  Calvin Paup motioned, Dee Cook seconded to approve the change order for the SRTS contract.  Ayes all.  Motion carried.


Proposal from LL Pelling:  Larry Beck motioned, Gene Brown seconded to approve the proposal from LL Pelling for street maintenance.  Ayes all.  Motion carried.


Resolution 2011-20 to appoint commissioners to the Eastern Iowa Regional Housing Authority:  Larry Beck motioned, Calvin Paup seconded to appoint Gene Brown to a six year term along with Linda Walker who was appointed last year.  Ayes all except Brown who abstained due to a conflict of interest.  Motion carried.


Flood Insurance Study Report for Cedar County:  Coppess shared with the council information received on the Flood Insurance and new maps that were generated for Cedar County from FEMA.  There is an informational meeting Tuesday, Dec. 20 in Tipton for public comment and any corrections that need to be made.


Salt shed:  Council reviewed pricing on hoop building and a proposal from Oberbreckling for 4 foot cement walls and a 26x36 floor.  Calvin Paup motioned, Gene Brown seconded to approve proposal from Oberbreckling to install the footings and walls and directed Coppess to contact Cleary Building for a more permanent building with 12 foot side walls to be installed on top of the 4 foot cement wall, with one side open and a metal roof.  Ayes all.  Motion carried.


Snow Blower for Tractor $4600:  Gene Brown motioned, Larry Beck seconded to approve the purchase from Green Valley Ag and Turf.  Ayes all.  Motion carried.


Resolution 2011-21 to ratify or repudiate the ambulance transportation agreement with Stanwood EMS:  Larry Beck motioned to approve the resolution that would ratify the transportation agreement, Whereas, Iowa Code 28E.12 allows any one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity, or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract.  Such contract shall set forth fully the purposes, powers, rights, objectives, and responsibilities of the contracting parties;  Whereas, the governing body for the City of Mechanicsville Ambulance Service is the City Council; Whereas, the transportation agreement was signed on September 24, 2011 without the governing body’s authorization;  Now, therefore, be it resolved that on December 12, 2011 the Mechanicsville City Council hereby considers and ratifies the attached 28E agreement providing transportation services to the City of Stanwood Non Transport EMS Service as provided for in the contract.  Dee Cook seconded it.  Roll call vote: Ayes: Paup, Cook, Beck, Brown and Barnhart. Nays: None. Resolution adopted. 


Committee Reports: None.


Correspondence was received from EMC Insurance and a thank you from Scott Bishop.


Set next regular meeting date: Monday, January 9, 2012


Mayor Comments: The mayor and remaining council members thanked Larry Beck, Gene Brown, and Carla Barnhart for the serving on the council.


ADJOURN:  There being no further business to come before the Council at this time, council member Calvin Paup motioned, Dee Cook seconded, to adjourn the meeting at 8:35 p.m. Ayes all.  Meeting adjourned.




____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer