City of
REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment:
Calvin
Paup requested that the council members take a look at the trees on the west
side of the cemetery to determine if something needs to be done regarding the growth
of the trees covering cemetery lots.
CONSENT AGENDA: Carla
Barnhart stated that she wanted to remove what is written in the minutes under
the Freedom of Communication Policy and the Harassment is Forbidden
topics and replace with “discussion followed and no action taken”. Following discussion a motion was made by
Larry Beck and seconded by Calvin Paup to leave the minutes as printed with the
addition of a statement of “no action taken” under both topics and to approve
the remaining items under the consent agenda including the agenda, finance
reports with a posting correction, and claims.
Roll call vote: Ayes: Beck, Cook, Paup, and Brown. Nays:
Barnhart. Motion carried.
The claims approved were
as follows:
|
ACCO |
CHEMICALS |
$710.00 |
|
AGVANTAGE
FS INC |
VEHICLE
OPERATIONS |
$1,564.09 |
|
AIRGAS
NORTH CENTRAL |
OPERATING
SUPPLIES |
$34.05 |
|
ALLIANT
ENERGY |
ELECTRIC/ |
$7,613.52 |
|
AMAZON.COM |
LIBRARY
MATERIALS |
$309.93 |
|
BARCO
MUNICIPAL PRODUCTS INC |
VEHICLE
REPAIR |
$218.31 |
|
BAXA,
NADA |
DEPOSIT
REFUND |
$50.00 |
|
BEMER,
JOHN |
DEPOSIT
REFUND |
$50.00 |
|
CARTER,
MARTHA |
DEPOSIT
REFUND |
$50.00 |
|
CASEYS
GENERAL STORE |
VEHICLE
OPERATIONS |
$578.47 |
|
|
PAYMENTS
TO OTHER AGENCIES |
$936.00 |
|
CHASE
|
PRINTING
& PUBLISHING EXP |
$71.56 |
|
CUMMINGS,
BOB |
DEPOSIT
REFUND |
$50.00 |
|
ENTWISLE,
ANGIE |
JANITORIAL
EXPENSE |
$300.00 |
|
|
OPERATING
SUPPLIES |
$20.14 |
|
|
TRAINING |
$140.00 |
|
GREENVALLEY
AG & TURF LLC |
VEHICLE
REPAIR |
$5.25 |
|
HACH
COMPANY |
CHEMICALS |
$141.90 |
|
HARTMAN,
JUDY |
OFFICE
SUPPLIES |
$36.90 |
|
HOLQUIST,
JENNIFER |
DEPOSIT
REFUND |
$50.00 |
|
IMFOA |
ASSOCIATION
DUES |
$30.00 |
|
IWIRELESS |
TELECOMMUNICATIONS |
$146.80 |
|
JOHNS
|
BLDG
MAINT & REPAIR |
$257.25 |
|
JOHNSON
COUNTY REFUSE INC |
OTHER
PROF |
$2,887.50 |
|
KELSEY,
|
DEPOSIT
REFUND |
$50.00 |
|
KEYSTONE
LABORATORIES, INC |
OTHER
PROF |
$675.40 |
|
|
TRAINING |
$30.00 |
|
KOCHS
SERVICE & SUPPLY LLC |
OTHER
SUPPLIES |
$156.70 |
|
LISBON-MT
|
OTHER
PROF |
$150.00 |
|
MCCONAUGHY,
SHAWN |
DEPOSIT
REFUND |
$50.00 |
|
MECHANICSVILLE
TELEPHONE CO |
TELECOMMUNICATIONS |
$415.29 |
|
NORTH
AMERICAN SALT |
OPERATING
SUPPLIES |
$1,705.13 |
|
PEOPLE |
SUBSCRIPTION
& ED MATERIAL |
$44.50 |
|
PRIME
BENEFITS |
OTHER
PROF |
$125.00 |
|
QUILL |
OFFICE
SUPPLIES |
$44.26 |
|
REITTINGER,
THOMAS |
DEPOSIT
REFUND |
$50.00 |
|
SADLER
POWER TRAIN |
VEHICLE
REPAIR |
$242.20 |
|
SCHVEIGER,
KYLE |
DEPOSIT
REFUND |
$50.00 |
|
SEVENTEEN |
SUBSCRIPTION
& ED MATERIAL |
$21.97 |
|
SHIRTS-N-STUFF |
MERCHANDISE
FOR RESALE |
$933.00 |
|
SKILLING,
|
DEPOSIT
REFUND |
$50.00 |
|
THOMSON,
|
DEPOSIT
REFUND |
$50.00 |
|
TIMM,
SCOTT |
DEPOSIT
REFUND |
$50.00 |
|
TIPTON
CONSERVATIVE & ADVERTIS |
PRINTING
& PUBLISHING EXP |
$352.49 |
|
WALMART |
OPERATING
SUPPLIES |
$56.30 |
|
WELLMARK
BC BS |
GROUP
INSURANCE |
$3,282.89 |
|
PAYROLL |
WAGES |
$20,538.81 |
Total Receipts and
Disbursements for month of December by fund
|
Fund |
Receipts |
Disbursements |
|
General |
-6,442.96 |
21,367.12 |
|
Road Use Tax |
8,580.72 |
3,151.37 |
|
Employee Benefit |
753.31 |
1,763.65 |
|
Local Option Sales Tax |
6,891.01 |
|
|
|
266.13 |
|
|
Library Expendable
Trust |
79.51 |
|
|
Ambulance Trust |
5,852.07 |
2,835.93 |
|
Fire Trust |
.41 |
|
|
Debt Service |
23,844.00 |
|
|
Capital Project |
|
|
|
Water Deposits |
|
61.21 |
|
Water Utility |
7,943.54 |
1,095.03 |
|
Sewer Utility |
5,914.99 |
3,768.39 |
|
Solid Waste |
7,986.51 |
4,740.54 |
|
Water Sinking Fund |
-38.79 |
|
Public Hearing: To hear all taxpayers wishing to be heard
upon the proposed budget amendment for fiscal year ending
Public Hearing: P&Z recommendation to council on request
to rezone property from R-2 to C-2; legal description is Lots 7-12 of Block 10
and Lots 1-6 in Block 11 of the Original Town of Mechanicsville. Any persons interested may appear at the
hearing and be heard. Larry Beck motioned to open
the meeting and Calvin Paup seconded. Ayes all. Motion
carried. After requesting comments from
the public for or against the zoning request and hearing none, Calvin Paup
motioned to close the public hearing and Deanna Cook seconded. Ayes all. Motion carried.
REPORTS:
Administration
Report: Coppess reported that the
Public Works Report: Zerbe reported snow removal
over Christmas holiday; sander has been fixed on dump truck; a resident requested
assistance identifying a sewer problem with nothing found on city main; the
mold in kitchen of MB was cleaned; salt and sand was delivered. Council requested Zerbe check on black stuff
on west side of City Hall.
Police Report: Police Chief Barber provided annual totals for
report which included 8 accidents, 63 agency assists, 5 ambulance assists; 29
animal case, 14 arrests, 5 assist motorist; 3 assault; 5 building checks
unsecured; 5 burglary; 97 citizen assist; 9 criminal mischief;12 harassment; 1 death investigation; 71-911 calls, 11
thefts; 55 traffic stops with 10 citations 45 warnings. 10 trespass; 16
abatements filed; 5 bad check notices served; 114 warnings code violations for
illegal parking, snowmobile violations; curfew violations, illegal burning,
noise disturbance, no peddlers license, alcohol in public; fireworks violation,
possession dangerous animal, golf cart violations, animals at large 37 citations issued for illegal parking, fail
stop at RR crossing, speeding, disorderly conduct, public intoxication, possess
drug paraphernalia, noise disturbance, no drivers license, fail yield right of
way, harassment, no peddlers license, fail abate nuisance, careless driving,
animals at large, reckless driving, assault.
Traffic stops 39 white males, 15 white females, 1 black female.
Fire Report: Lonni Koch reported a total of 64 fire calls for
the year. Six calls for the past month
which included 12/14 house fire; 12/27 semi trap person; 1/3 illegal burn; 1 /
4 smoke from generator; 1 / 4 fire alarm; and 1/10 lift assistance for
A-3. Request for the
Ambulance Report: Lonni Koch reported 237 calls for the year. There were 18 calls this past month with 2 standby for fire calls; 2 mutual aid with A-5; 10
10-12
Old Business:
Sr. Citizens calendar
of events: Calvin Paup motioned Carla
Barnhart seconded to keep using the calendar.
Ayes all.
Motion carried.
Keys issued to
MB: Information was requested in order to document
3 unidentified key holders.
Ambulance incentive
pay for past members and review of resolutions 2004-11; 2004-19; and
2007-7: Carla Barnhart motioned to
repeal resolution 2004-19 which stated that incentive pay would not be paid to
ambulance personnel who resigned from the service prior to Nov. 30 of each
year. Ayes all. Motion carried.
Carla
Barnhart motioned and Deanna Cook seconded to go ahead and pay the ambulance
incentive pay to those listed last month, but was being withheld due to the
above resolution. Ayes
all. Motion carried.
Calvin
Paup asked for clarification on the ambulance incentive pay regarding ambulance
personnel being paid to attend fire meetings and where as the fire personnel are
not being paid to attend the same meeting.
New Business:
Trees forever meeting
January 18
Ordinance to amend
zoning for Lots 7-12 in Block 10 and Lots 1-6 in Block 11 of the Original Town
of Mechanicsville from R-2 to C-2:
Larry
Beck motioned, Gene Brown seconded to approve the first reading of Ordinance
244 amending zoning from R-2 to C-2. Ayes all. Motion
carried.
Larry
Beck motioned, Gene Brown seconded to waive the second and third readings of
Ordinance 244. Ayes
all. Motion carried.
Larry
Beck motioned, Gene Brown seconded to adopt Ordinance 244 amending the zoning
for Lots 7-12 in Block 10 and Lots 1-6 in Block 11 of the Original Town of
Mechanicsville from R-2 to C-2: Roll call vote:
Ayes: Larry Beck, Calvin Paup,
Deanna Cook, Carla Barnhart and Gene Brown.
Nays: None. Ordinance adopted.
Resolution 2011-1 to accept and execute the contract
for the lowest responsive bid for the SRTS project: Whereas the
IDOT accepted bids on behalf of the City of Mechanicsville and has determined
the contractor who provided the lowest responsive bid; Whereas it is the city’s
responsibility to determine if this was adequate and if the low bid is
reasonable in comparison with the estimate for the work; Therefore, it is
resolved that it is hereby found and determined that the bid of $212,331.19
from JJJ Enterprises is adequate and reasonable in comparison with the estimate
for the work and that the Mayor and Clerk are authorized and directed to enter
into contract with the said company per the instructions provided by the
IDOT. A motion was made by Calvin Paup,
seconded by Larry Beck to accept and execute the contract by resolution 2011-1. Ayes:
Larry Beck, Calvin Paup, Deanna Cook, Carla Barnhart and Gene Brown. Nays:
None. Resolution adopted.
Resolution 2011-2 to amend the budget for fiscal year
ending June 30, 2011: The city
council met at the place and hour set in the notice, a copy of which
accompanies this certificate and is certified as to publication, upon taking up
the proposed amendment, it was considered and taxpayers were heard for and
against the amendment, the council gave final consideration to the proposed
amendment to the budget and resolution 2011-2 amending the current budget for
fiscal year ending June 30, 2011 was approved with a motion by Carla Barnhart
and Calvin Paup seconded. Ayes: Larry Beck, Calvin Paup, Deanna Cook, Carla
Barnhart and Gene Brown. Nays: None.
Resolution adopted.
(2011-3) Authorize the signing of the agreement with
CJ Cooper to provide drug and alcohol testing services: Whereas provider provides alcohol and drug testing
services to companies that are required to comply with federal alcohol and drug
testing regulations and the City has need of a program for testing of
applicants and/or employees and requires alcohol and drug testing services from
provider, the parties hereby enter into the service agreement with a motion by
Larry Beck and a second by Calvin Paup. Ayes all. Nays: None. Motion carried.
(2011-4) Authorize the signing of the By-Laws of the
Cedar County E-911 Service Board: Having received a copy of the revised edition of the
By-Laws of the Cedar County E-911 Service Board revised edition July 8, 2010
effective October 14, 2010 a motion was made by Deanna Cook and seconded by
Larry Beck to authorize the mayor to sign the by laws. Ayes all. Nays:
None. Motion carried.
(2011-5) Authorize the signing of the By-laws of the
Cedar County Emergency Management Commission: Having
received a copy of the revised edition of the By-Laws of the Cedar County E-911
Service Board revised edition July 8, 2010 effective October 14, 2010 a motion
was made by Calvin Paup, seconded by Gene Brown to authorize the mayor to sign
the by laws. Ayes all. Motion carried.
Resolution 2011-6 Ambulance Coordinator application,
offer/acceptance, resolution setting salary:
Upon posting the job opening
at the post office, bank, and city hall from December 20- December 31,2010 and
receiving 1 resume a motion was made by Calvin Paup, seconded by Deanna Cook to
adopt resolution 2011-6 creating and establishing a permanent part-time
position to perform the duties of Ambulance Coordinator, allowing for up to 16
hours per week; and setting the pay rate at $18.00 for Lonni Koch for hours
worked beginning 1/10/2011. Ayes: Larry
Beck, Calvin Paup, Deanna Cook, Carla Barnhart and Gene Brown. Nays:
None. Resolution adopted.
Appoint Mayor pro-tem
for 2011: Mayor Stine appointed Gene
Brown.
Appoint committees for
2011: Mayor Stine stated that the committees will
remain the same with the exception of Carla Barnhart and Larry Beck trading
Business Enterprise and General Government.
Name official
newspaper & city attorney for 2011: Larry Beck
motioned, Gene Brown seconded to name the Tipton Conservative as the official
newspaper. Ayes all. Motion carried. The naming of the city attorney will be held
until next month to research the possibility of paying a yearly retainer fee
instead of an hourly rate.
Budget work session: Date was set for
Right to carry
law/weapons free zones (info from library):
Council discussed the information provided regarding consideration for
an ordinance to prohibit weapons in public buildings and it was determined to
take a wait and see approach as to what courts are going to do. Gun right activists will most likely
challenge it. No action at this time.
How to approach future
disciplinary action: Calvin Paup stated that he does
not want to see what happened last month happen again and in attempt to avoid;
would like to have alleged employee actions be taken to the government
committee, explain findings, and the committee will investigate prior to doing
anything. Deanna Cook seconded. Ayes all. Motion carried.
Committee Reports: None.
Correspondence: Kaufman listening post 2/19/11 at 9:00 a.m. in
Library; Readers Digest campaign “We Hear you America” info given to Fire
department possible grant for July 4 activities; Information from Score on “How
to Really Start Your own Business” seminar dates; Kluesner
construction Crack sealing information; and Pipeline safety information
were all reviewed.
Lincoln
Highway Buy-Way Garage Sales Aug. 4-6 information: Larry Beck motioned Deanna Cook seconded to
set the City Wide Garage Sale date for August 4-6 (Thursday, Friday, Saturday)
due to the construction of the Safe Route to School taking place during June
this year. Ayes all. Motion carried.
Radio
Narrow banding fact sheet distributed and some discussion on the change over of
the Police, Fire and
City
attorney correspondence was addressed previously.
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Calvin Paup motioned, Gene Brown seconded,
to adjourn the meeting at 8:50 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance
Officer