City of Mechanicsville
REGULAR COUNCIL MEETING
February 8, 2010
The Mechanicsville City Council met in regular session on Monday, February 9, 2010 at the Memorial Building. Mayor Boyd A.Stine called the meeting to order at 7:00 p.m. Council members present for roll call were Larry Beck, Carla Barnhart, Gene Brown, Calvin Paup, and Deanna Cook. Others present included Jim Barber, Lonni Koch, Kerri Poduska, Doyle Pickering, and Doug Cook.
Receive visitors/public comment: Randy Rouse presented a petition to the city council requesting action to protect the safety, health and welfare of the community by requiring the business known as Dan’s Tires & More be required to cease the open storage of all tires at this site. It is the belief of the citizens who signed the petition that the accumulation and stockpiling of flammable materials (tires) at this site, is a public nuisance. A copy of a letter from the DNR, 3 sample ordinances, and a copy of a fire marshal’s inspection report were provided. Fire Chief Koch was directed to follow up with the State Fire Marshall’s office to inquire as to the statue number that was referenced by their statement to adjust and maintain the tire piles so they are at least 50 feet away from any lot lines or building. At the time of inspection the tire piles were stored against the Bank building.
CONSENT AGENDA: Deanna Cook motioned, Larry Beck seconded to approve all items under the consent agenda including the agenda, finance reports, claims, and minutes from 1/11/10. Roll call vote: Ayes: Beck, Brown, Barnhart, Cook and Paup. Nays: None. Motion carried.
The claims approved were as follows:
|
ACCO |
CHEMICALS |
$969.60 |
|
AGVANTAGE FS INC |
VEHICLE OPERATIONS |
$1,679.50 |
|
AIRGAS NORTH CENTRAL |
OPERATING SUPPLIES |
$114.51 |
|
ALL MED |
OPERATING SUPPLIES |
$366.97 |
|
ALLIANT ENERGY |
ELECTRIC/GAS |
$7,465.50 |
|
ARAMARK UNIFORM SERVICE |
ALLOWANCES - UNIFORMS |
$365.63 |
|
AREA AMBULANCE SERVICE |
OTHER PROF SERV EXP |
$70.00 |
|
BANYON DATA SYSTEMS INC |
OFFICE EQUIPMENT |
$770.00 |
|
BARCO MUNICIPAL PRODUCTS INC |
OPERATING SUPPLIES |
$48.34 |
|
BARRON EQUIPMENT COMPANY |
BLDG MAINT & REPAIR |
$1,055.00 |
|
BLACKSTONE AUDIO, INC |
LIBRARY MATERIALS |
$141.50 |
|
BOLAND RECREATION |
OTHER CAPITAL OUTLAY |
$5,615.00 |
|
BRIDGE COMMUNITY BANK |
OTHER CONTRACTUAL |
$71.34 |
|
CAR QUEST AUTO PARTS |
VEHICLE REPAIR |
$4.81 |
|
CASEYS GENERAL STORE |
VEHICLE OPERATIONS |
$58.68 |
|
CEDAR COUNTY SOLID WASTE |
PAYMENTS TO OTHER |
$828.00 |
|
CEDAR RAPIDS PHOTO COPY INC |
OFFICE EQUIPMENT |
$62.21 |
|
CLARENCE LOWDEN SUN-NEWS |
ADVERTISING EXPENSE |
$27.90 |
|
ENTWISLE, ANGIE |
JANITORIAL EXPENSE |
$250.00 |
|
GREENVALLEY AG & TURF LLC |
MINOR EQUIPMENT |
$6.30 |
|
IOWA ONE CALL |
OTHER PROF SERV EXP |
$6.30 |
|
IWIRELESS |
TELECOMMUNICATIONS |
$155.70 |
|
JOHNSON COUNTY AMBULANCE |
OTHER PROF SERV EXP |
$150.00 |
|
JOHNSON COUNTY REFUSE INC |
OTHER PROF SERV EXP |
$2,887.50 |
|
KEYSTONE LABORATORIES, INC |
OTHER PROF SERV EXP |
$275.40 |
|
KOCHS PAINT & LUMBER |
OTHER SUPPLIES |
$737.09 |
|
LANGES SINCLAIR SERVICE |
VEHICLE REPAIR |
$102.50 |
|
LISBON-MT VERNON AMBULANCE |
OTHER PROF SERV EXP |
$225.00 |
|
MECHANICSVILLE TELEPHONE CO |
TELECOMMUNICATIONS |
$325.65 |
|
ODD JOBS INC |
OTHER PROF SERV EXP |
$925.00 |
|
QUILL |
OFFICE SUPPLIES |
$246.89 |
|
RAMPAGE LLC |
SKATE PARK EQUIP |
$4,600.00 |
|
SANDRY FIRE SUPPLY LLC |
OPERATIONAL EQUIP |
$1,080.00 |
|
SHEPLEY PHARMACY |
OPERATING SUPPLIES |
$42.61 |
|
STAMP FULFILLMENT SERVICES |
POSTAGE |
$536.60 |
|
STAPLES |
OFFICE SUPPLIES |
$234.27 |
|
TIPTON CONSERVATIVE & |
PRINTING & PUBLISHING |
$263.97 |
|
US POST OFFICE |
POSTAGE/SHIPPING |
$185.00 |
|
WALMART |
OTHER PROF SERV EXP |
$3.08 |
|
WELLMARK BC BS |
GROUP INSURANCE |
$4,099.70 |
|
ZOLL MEDICAL CORPORATION |
OPERATING SUPPLIES |
$104.65 |
|
BUSINESS RADIO SALES & SERVICE |
MINOR EQUIPMENT |
$74.78 |
|
PAYROLL |
WAGES |
$11,819.11 |
Total Receipts and Disbursements for month of January by fund
|
Fund |
Receipts |
Disbursements |
|
General |
8,358.04 |
15,822.87 |
|
Road Use Tax |
8,185.98 |
6,343.18 |
|
Employee Benefit |
106.33 |
1,875.71 |
|
Local Option Sales Tax |
5968.88 |
|
|
Library Expendable Trust |
5.72 |
|
|
Ambulance Trust |
3552.13 |
1117.11 |
|
Fire Trust |
.37 |
|
|
Capital Project |
|
4085.72 |
|
Water Utility |
7,169.72 |
1841.32 |
|
Sewer Utility |
5,084.25 |
2578.46 |
|
Solid Waste |
7,471.82 |
4608.54 |
|
Agency-Water |
50.00 |
26.51 |
REPORTS:
Ambulance Report: Ambulance Coordinator Karrie Poduska reported a total of 22 medical calls and 4 trauma for a total of 26 calls. Three calls were mutual aid with A-51, 1 Johnson County, 1 Area Ambulance and 1 refusal. 5 were calls for Stanwood, 1 standby for Stanwood, 1 call to Clarence and A-9 was used 1 time. Poduska also provided a proposed budget for the ambulance department which included purchasing a new ambulance on a 3 year rotation rather than 5 years.
Fire Department Report: Fire Chief Lonni Koch reported 4 fire calls which included one to the school on Jan 22, a hot vehicle on 2/2; lifting assistance on 2/3 and a semi blocking traffic on 2/6. Koch also presented the proposed budget for the fire department which included a request for wages of $200 for each fire assistant (Cook, Wolf, and Moravek) provided information about a need to switch out radios to narrow band by 2013; and 12 sets of gear will be out of date in 2012 which costs $1000/set to replace.
A request to attend Mid Year IFA on April 9 & 10 for 2 rooms for 2 nights @ $119 each and 4 banquet meals at $30 for a total of $596 was approved with a motion by Larry Beck, and second by Gene Brown. Ayes all. Motion carried.
Police Report: Police Chief Barber reported 1 accident, 11 agency assists, 2 ambulance assists, 1 animal case, 1 arrest, 4 assist motorists, 14 citizen assist, 2 harassment, 1 death investigation, 10-911 calls, 1 traffic stop with 1 warning; 1 abatement filed, 1 bad check notice served, 7 warnings for illegal parking and 2 citations for illegal parking.
Public Works Report: Zerbe requested to attend training on Water Sampling Concerns at Kirkwood at a cost of $99 for CEU’s. Calvin Paup motioned, Gene Brown seconded, to approve the training. Ayes all. Motion carried.
Administration Report: Coppess reported that the old school will not be burnt, it will be demolished and hauled to the landfill instead due to not being able to meet the 6/10 of a mile from inhabited buildings. Ament Inc. continues to wait for the snow to melt so that they can gather the survey data needed to complete the design work. Forms were completed to request reimbursement of SRTS engineering expenses to date. The Mechanicsville Telephone Company will be making a $2,000 donation to the park. Uniforms were ordered from Aramark at a cost of $475. Iowa Telecom was contacted regarding a “family plan” special which will reduce the monthly cost of the city’s cell phones by approximately $50. A Snow Emergency was declared today by the Mayor. Last week attended a meeting in Tipton regarding a disaster being declared for the storm that went through Iowa December 22-27 of which the city may be reimbursed by FEMA for overtime. Correspondence received and distributed on the proposed fire and ambulance billing items from the City Attorney.
Old Business:
Replace parking signs: Gene Brown motioned, Larry Beck seconded to replace the 11 no parking signs on east First Street. The new signs will read “No Parking November 15 – April 15 3 am – 7 am. “ Ayes all. Motion carried.
Correspondence from Bill Koch on ball field proposal: Council reviewed the correspondence from Koch indicating that he had placed flags as requested by the school on the proposed location of the softball field. No action taken.
Proposals for replacement of doors at Memorial Building: Calvin Paup motioned, Deanna Cook seconded, to accept the proposal from Tom Takes at a cost of $13,255.36 for replacing the front and back doors at the Memorial Building on the condition that the final payment for the work would be after July 1. Ayes all. Motion carried.
Township agreements for fire protection: Calvin Paup motioned, Larry Beck seconded to authorize the Mayor to sign the agreements to provide fire protection to the townships upon inserting the words “at no additional charge” and deleting the fee schedule. These items were changed due to correspondence received from the city attorney indicating that the city may not assess a per-service fee for fire protective services outside the city limits, as these services are provided by contract with the townships and are paid via township tax levees. Ayes all. Motion carried.
Ordinance establishing charge for fire services and resolution to adopt a fee schedule for fire service: Calvin Paup motioned, Larry Beck seconded to tabled. Ayes all. Motion carried. Paup and Brown will contact Mt. Vernon and West Branch to see how they are charging for calls.
Policy Statement- prior Resolution 96-2: Carla Barnhart made a motion to modify the original statement by listing the full time positions that are expected to attend council meetings, add two alleys north and south of First Street, and deleted school house from item 2. The motion died for a lack of a second. Larry Beck motioned, Gene Brown seconded, to have the city attorney review it as the previous city attorney had made recommendations to delete items 1, 5, and 12 as they were covered by City Code and/or State Code. Ayes all. Motion carried.
New Business:
DISCUSSION AND POSSIBLE ACTION ON:
Nuisance Abatement: Mayor Stine shared correspondence from a citizen regarding a nuisance complaint which has been referred to the Police department.
Close Session: To discuss the purchase of particular real estate only where premature disclosure could reasonably be expected to increase the price the governmental body would have to pay for that property. Calvin Paup motioned, Larry Beck seconded, to go into closed session. Ayes all.
Upon a motion by Calvin Paup and second by Deanna Cook to return to open session the clerk was directed to thank the owner for the offer, but no funds are available to justify the purchase at this time. Ayes all. Motion carried.
Budget work session: Due to the late hour the council decided to table this for a separate meeting to be held on Wednesday, 2/10/10 at 6:30 p.m. at City Hall.
Set date for public hearing on 2011 budget: Larry Beck motioned, Gene Brown seconded to set the date for the public hearing on 2011 budget to be March 8, 2010. Ayes all. Motion carried.
Committee Reports: None
Correspondence: None.
Mayor’s Comments: None.
Set next regular meeting date: 2-10-10
ADJOURN: There being no further business to come before the Council at this time, council member Larry Beck motioned, Gene Brown seconded, to adjourn the meeting at 10:13 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess, CMC Boyd A. Stine, Mayor
City Clerk/Finance Officer