City of
REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment:
Rudy
Huffman requested that council take into consideration at a future meeting the
possibility of implementing alternate side of the street parking to make it
easier to plow snow and hopefully help eliminate the need to go around vehicles
leaving the wind row of snow.
Rob
Davis requested that a “pat on the back” be given to Butch and Tom for the good
job they did opening the roads during the blizzard.
CONSENT AGENDA: Larry Beck
motioned, Carla Barnhart seconded to approve all items under the consent agenda
including the agenda, finance reports, claims, and minutes from
The claims approved were
as follows:
|
ACHENBACH,
LINDA |
WATER
DEPOSIT |
50.00 |
|
AGVANTAGE
FS INC |
VEHICLE
OPERATIONS |
$1,289.43 |
|
|
OPERATING
SUPPLIES |
$4,699.43 |
|
ALLIANT
ENERGY |
ELECTRIC/ |
$8,290.87 |
|
AMAZON.COM |
LIBRARY
MATERIALS |
$490.70 |
|
AREA
AMBULANCE SERVICE |
OTHER
PROF |
$70.00 |
|
BAKER,
DAN |
VEHICLE
REPAIR |
$19.25 |
|
BANYON
|
OTHER
CONTRACTUAL SERVICE |
$770.00 |
|
BARRON
EQUIPMENT COMPANY INC |
BLDG
MAINT & REPAIR |
$280.00 |
|
BRIDGE
COMMUNITY BANK |
OTHER
CONTRACTUAL SERVICE |
$71.34 |
|
CARUS
CORPORATION |
CHEMICALS |
$363.40 |
|
CASEYS
GENERAL STORE |
VEHICLE
OPERATIONS |
$436.99 |
|
|
PAYMENTS
TO OTHER AGENCIES |
$1,170.00 |
|
CEDAR
|
TAX
EXPENSE |
$198.00 |
|
CEDAR
RAPIDS PHOTO |
OTHER
CONTRACTUAL SERVICE |
$67.37 |
|
CJ
COOPER & ASSOCIATES INC |
MEDICAL/WELLNESS
EXPENSE |
$57.00 |
|
|
VEHICLE
REPAIR |
$2,503.85 |
|
DEMCO |
OPERATING
SUPPLIES |
$626.77 |
|
DOUGLAS
W SIMKIN LAW |
LEGAL
EXPENSE |
$1,356.80 |
|
EAGLE
ENGRAVING, INC |
ALLOWANCES
- UNIFORMS |
$35.50 |
|
ENTWISLE,
ANGIE |
JANITORIAL
EXPENSE |
$270.00 |
|
IOWA
CODIFICATION, INC |
OTHER
PROF |
$307.50 |
|
|
OFFICE
SUPPLIES |
$184.95 |
|
|
OTHER
PROF |
$4.50 |
|
IWIRELESS |
TELECOMMUNICATIONS |
$155.70 |
|
JOHNS
|
BLDG
MAINT & REPAIR |
$183.50 |
|
JOHNSON
COUNTY REFUSE INC |
OTHER
PROF |
$2,837.50 |
|
KEYSTONE
LABORATORIES, INC |
OTHER
PROF |
$275.40 |
|
|
TRAINING |
$125.00 |
|
KOCHS
SERVICE & SUPPLY LLC |
BLDG
MAINT & REPAIR |
$30.00 |
|
LISBON-MT
|
OTHER
PROF |
$75.00 |
|
LUKE
OBERBRECKLING & |
OTHER
CONTRACTUAL SERVICE |
$5,165.00 |
|
MECHANICSVILLE
TELEPHONE CO |
TELECOMMUNICATIONS |
$315.94 |
|
QUILL |
OFFICE
SUPPLIES |
$275.72 |
|
SEEHUSEN
INSURANCE AGENCY |
INSURANCE
EXPENSE |
$269.00 |
|
SMITH,
JEFF |
ALLOWANCES
- UNIFORMS |
$96.57 |
|
TIPTON
CONSERVATIVE & ADVERTIS |
PRINTING
& PUBLISHING EXP |
$336.02 |
|
UPSTART |
OPERATING
SUPPLIES |
$80.35 |
|
|
REGULAR
PART TIME |
$50.00 |
|
WALMART |
OPERATING
SUPPLIES |
$56.30 |
|
WELLMARK
BC BS |
GROUP
INSURANCE |
$3,691.33 |
|
WOLF,
DOUG |
MEETINGS
& CONFERENCES |
$116.10 |
|
|
ASSOCIATION
DUES |
$28.00 |
|
|
ASSOCIATION
DUES |
$250.00 |
|
STATE
OF |
SALES
TAX PAYABLE |
1043.00 |
|
INTERNAL
REVENUE SERVICE |
PAYROLL
TAX |
3915.05 |
|
IPERS |
EMPLOYEE
BENEFITS |
2034.42 |
|
US
POST OFFICE |
POSTAGE |
362.94 |
|
PAYROLL |
WAGES |
13604.86 |
Total Receipts and
Disbursements for month of January by fund
|
Fund |
Receipts |
Disbursements |
|
General |
7,270.05 |
11,927.09 |
|
Road Use Tax |
8,835.39 |
5,857.12 |
|
Employee Benefit |
114.80 |
1,359.32 |
|
Local Option Sales Tax |
6,891.01 |
|
|
Library Expendable
Trust |
1,518.60 |
|
|
Ambulance Trust |
7,832.99 |
1,347.79 |
|
Fire Trust |
.41 |
|
|
Capital Project |
5,254.33 |
|
|
Perpetual Care |
250.00 |
|
|
Water Utility |
7,535.40 |
3,369.78 |
|
Sewer Utility |
5,100.92 |
2,967.79 |
|
Solid Waste |
8,325.89 |
4,785.07 |
|
Water Sinking Fund |
50.00 |
600.00 |
REPORTS:
Administration
Report: Coppess requested council
consider how to handle delinquent water bills when 2 or more houses are hooked
to the same shut off at a future meeting.
The Census Data for 2010 was received and Mechanicsville’s population has
decrease from 1173 to 1146. A follow up
request was received on the tree in the cemetery. A vehicle on
Public Works Report: Zerbe reported more snow
removal being done. He proposed that a
storage shed be built on the lot at the corner of
Police Report: Police Chief Barber is out on medical leave.
Fire Report: Lonni Koch reported a total of 4 calls which
included 1/10 lift assist; 1/18 lift assist; 2/1 assist A-3 in getting to
medical call in Jones County; 2/2 Cedar County request emergency shelter; fire
volunteers are willing to assist with snow removal; explained intent to
purchase new truck to Township Trustees at 2/8 meeting.
Request to purchase a
tanker truck at a cost of $160,000-$250,000 by July 2013: Discussion that fire department put together the
specifications needed to have included in the truck and then request approval of
those specs. Upon approval then the
council would put the final specifications out for sealed bid, budget the
purchase, and determining whether funds will need to be borrowed and hold any
required public hearings. No action
taken.
Koch
announced that a grant was received from Monsanto Fund for $2500 on behalf of
Teresa Weets being the
Ambulance Report: Lonni Koch reported 29 calls with 25 medical; 1
trauma; 1 refusal and 2 cancelled, Area Ambulance was used on 3 calls; Lisbon
Mt-Vernon 1 call; assisted A-5 on one call; and A-7
one time.
A request to attend Code
One Conference on March 11-12 at $155 each with 4 attending was approved with a
motion by Deanna Cook, and seconded by Carla Barnhart. Ayes all. Nays: None.
Motion carried.
Larry Beck motioned,
Calvin Paup seconded to approve new
Old Business:
Update on Trees Forever meeting that was held January 18: A copy of the 2010
Management Plan that was prepared by Ray Lehn and
Lisa Louck Bureau of Forestry, Iowa
New Business:
Proposal for 346’ of 4
feet wide walkway/sidewalk with re-rod reinforcement: Calvin Paup motioned, Deanna Cook seconded to
approve the proposal submitted by Luke Oberbreckling in an amount not to exceed
$8,228.00. Ayes all.
Motion carried.
Resolution 2011-7
approving supplemental pages for Code of Ordinances: Larry Beck motioned, Carla Barnhart seconded to
approve the resolution allowing for the insertion of the supplemental pages to
the Code of Ordinances. . Roll call
vote: Ayes: Brown, Beck, Paup, Barnhart, and Cook. Nays:
None. Resolution adopted
Resolution 2011- 8 authorizing
Mayor to sign Township Fire and Ambulance agreements: Deanna Cook motioned, Larry Beck seconded to
authorize the signing of the contracts.
Roll call vote: Ayes: Brown, Beck, Paup, Barnhart, and Cook. Nays:
None. Resolution adopted
Set date for public
hearing on proposed 2012 budget: Calvin Paup
motioned, Larry Beck seconded to set the date for the public hearing on the
2012 budget and to change the date for next regular council meeting to be
Amount of fluoride
used in the water: Carla Barnhart informed council
she has received complaint about level being too high and is requesting that it
be reduced to .7 parts/million gallon.
Fluoride is not a requirement to be put in the water. The
Bill Schulte, Cedar
County Economic Development, arrived and provided a copy of the annual labor shed
survey for Cedar County, information about the 2010 Census; and the potential
for the roll back and what is being proposed at the state level on commercial
property tax valuations and the impact it may have on the city budget at an
estimated decrease of 8% for the next 5 years.
Request to approve
disciplinary action report form: Government committee prepared a form for approval
so that disciplinary action would be done consistently. A lengthy discussion followed asking if the
committee had already adopted it as a completed one was already used for the
next topic on the agenda. Deanna Cook
motioned to add a blank space behind code and one behind policy so that the
person completing the form would be required to specify what code or what
policy had been violated by the employee.
Carla Barnhart seconded. Further
discussion stated that if it is a safety rule then the specific safety rule needed to be
identified, stick with the facts, can not be vague, and findings have to be
validated. Ayes all. Motion carried.
Request to go into closed session to evaluate the
professional competency of an individual whose appointment, hiring, performance
or discharge is being considered when necessary to prevent needless and
irreparable injury to that individual’s reputation and that individual requests
a closed session. Calvin Paup motioned to
table this until next meeting. Larry
Beck questioned the committee as to why this same issue was being brought up
again, as it was addressed at the December meeting. January it was further resolved on how to
handle future disciplinary action. Just
because there was a change in committee appointments that does not permit anyone
to go back and seek a different out come.
The focus needs to be on better communication and the positive things.
The motion to table until next month was then seconded by Deanna Cook. Ayes:
Brown, Paup, Barnhart, Cook.
Nays: Beck.
Request for group of
individuals to be able to walk in the
Committee Reports: None.
Correspondence: None.
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Calvin Paup motioned, Gene Brown seconded,
to adjourn the meeting at 9:45 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance
Officer