City of
REGULAR COUNCIL MEETING
June 11, 2012
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: Jeff Kaufman updated the council on his perspective of the
accomplishments and disappointments of the last session and thanked the council
for being supportive during his terms in office.
CONSENT AGENDA: Pam Logue motioned,
Pam Cavey seconded to approve the consent agenda including the agenda, minutes
from
The claims approved were
as follows:
AGVANTAGE FS INC GROUNDS MAINTENANCE
& REPAIR $60.63
ALLIANT ENERGY ELECTRIC/
AMAZON.COM LIBRARY MATERIALS $59.65
APACHE HOSE & BELTING OPERATIONAL EQUIP REPAIR $325.00
APPARATUS TESTING SERVICES OPERATIONAL EQUIP REPAIR $550.00
BANYON
CASEYS GENERAL STORE VEHICLE OPERATIONS $1,148.09
CEDAR
CHASE
CROW, DARRIN OTHER PROF
ED M FELD EQUIP CO INC ALLOWANCES - UNIFORMS $3,981.00
ENTWISLE, ANGIE JANITORIAL EXPENSE $345.00
GRAINGER ALLOWANCES - UNIFORMS $25.44
HACH COMPANY CHEMICALS $349.95
HART-FREDERICK CONSULTANTS PC OTHER PROF
HAWKEYE INTERNATIONAL TRUCKS VEHICLE REPAIR $207.82
HUSMANN, EMILEE REFUND
DEPOSIT $50.00
IEMSA ASSOCIATION DUES $30.00
IWIRELESS TELECOMMUNICATIONS $57.86
JIMS
JOHN DEERE FINANCIAL VEHICLE REPAIR $40.20
JOHNSON COUNTY REFUSE INC OTHER PROF
KEYSTONE LABORATORIES, INC OTHER PROF
KOCHS SERVICE & SUPPLY LLC BLDG MAINT & REPAIR $149.18
LISBON-MT
LUKE OBERBRECKLING &
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $299.49
MOVIE LICENSING
MUELLER SYSTEMS OTHER CONTRACTUAL
SERVICE $500.00
ODD JOBS INC OTHER PROF
P & K
QUILL OFFICE SUPPLIES $643.76
SANDRY
TARGET OPERATING SUPPLIES $12.84
TIME SUBSCRIPTION & ED
MATERIAL $11.66
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $462.94
WALMART OPERATING SUPPLIES $13.22
WELLMARK BC BS GROUP INSURANCE $4,007.88
WENDLING QUARRIES INC OPERATING SUPPLIES $65.33
BAKER,
AREA AMBULANCE SERVICE OTHER PROF
SHEPLEY PHARMACY OPERATING SUPPLIES $37.82
BOUND
SANDRY
PAYROLL WAGES $13,066.12
Total Receipts and Disbursements
for month of May by fund
|
Fund |
Receipts |
Disbursements |
|
General |
32,170.74 |
18,720.50 |
|
Road Use Tax |
8,467.73 |
3,066.27 |
|
Employee Benefit |
4,300.74 |
2,008.12 |
|
Local Option Sales Tax |
5,348.31 |
|
|
|
(2,648.34) |
|
|
Library Expendable
Trust |
79.08 |
|
|
|
5,067.26 |
|
|
Ambulance Trust |
3,237.32 |
3,484.64 |
|
Fire Trust |
4.53 |
|
|
Gift Trust |
|
10.70 |
|
Debt Service |
|
14,580.00 |
|
Perpetual Care |
50.00 |
|
|
Water Utility |
7,311.71 |
1,293.51 |
|
Sewer Utility |
8,231.90 |
5,338.53 |
|
Solid Waste |
8,350.48 |
5,497.90 |
|
Water Sinking Fund |
|
21,286.50 |
|
Water Deposits |
(100.00) |
200.00 |
Public Hearing on
proposal to adopt a Storm Water Utility ordinance: A notice was published indicating the time and place
for a public hearing on adopting a storm water utility ordinance. There being no oral or written comments for
or against the proposed ordinance Dee Cook motioned, Rob Davis seconded to
close the public hearing at
REPORTS:
Administration Report: Coppess reported receiving correspondence
from the city attorney regarding procedures and responsibilities on an obsolete
underground fuel tank; a zoning violation regarding a swimming pool in the
right of way has been corrected; clerk directed to send a final notice for
property owner to correct a permit violation for failure to obtain a permit; the
topo drawing from Hart-Frederick was received. A request to attend the IPERS
Annual training update in
Public Works Report: Zerbe requested 4
vacation days which were approved with a motion by Dee Cook and second from Pam
Cavey. Ayes all. Motion carried. He also reported spraying weeds, transferring
the sand/salt to the new shed, cleaning the lift station, broken curb stop
repaired and some discussion about various hydrants needing to be repaired. Council requested a count and summary report
on the fire hydrants and requested a proposal be developed for how to get the
water shut off in order to repair the one on
Police Report: Police Chief Barber reported the calls for the
month which included 5 agency assists, 1 animal case, 11 citizen assist, 1
criminal mischief; 4 – 911, 2 thefts; 3 traffic stops, 3 citations, 9 warnings
for code violations for illegal parking, no peddlers license and curfew violation;
6 citations issued for illegal parking, speeding, no peddlers license; and
theft.
Fire Report: Lonni Koch reported 7 fire calls 5/16 vehicle
fire; 5/21 grass fire; 5/27 grass fire; 5/30 building fire; 6/4 medical assist;
6/5 car fire; 6/11 mutual aid Tipton house fire. Pam Logue motioned, Pam Cavey seconded to
approve the purchase of the apparatus floor grating at $177.86 and the light
bar at $3,200 installed. Ayes all. Motion carried.
Three
vendors provided pricing for an International chassis and apparatus body for a
replacement tanker truck. Midwest Fire
Equipment and Repair Co $176,837.00 & $176,911.00; Danko Emergency
Equipment $175,784 for both options, however excluded the rear lower
compartment on both sides; Alexis Fire Equipment Company $199,217.00 for the 7400
did not price the 4400 chasis. Dee Cook motioned, Pam Cavey seconded to accept
the proposal from Midwest Fire Equipment and Repair for $176,911.00 for the
7400. Ayes all. Motion carried.
Ambulance Report: Lonni Koch reported 19 ambulance calls with 2 being
mutual aid for A-4 to Lowden; 2 calls to Stanwood; 2 assisted by Area
Ambulance; 5-
Old Business:
Randy Krutzfield,
Storm sewer project: Randy left information for
the council regarding working on the preparation of the easements for the storm
sewer project and the council would need to set the date for the public hearing
and publish the notice giving a 4-20 day notice. Pam Logue motioned Dee Cook seconded to set
the date for public hearing and the bid letting on the plans and specifications
for the storm sewer for
Dead possum in yard: Doyle Pickering reported that Cedar County
Conservation discarded the dead possum; no testing for rabies was done. Council discussed alternatives on what could
possibly be done about the increase in wild animals being reported as spotted
near and around this residence. Calvin Paup motioned, Rob Davis seconded that
the clerk contact the city attorney regarding the possibility of drafting a
letter of concern. Ayes all. Motion
carried.
First reading of Storm Water Utility Ordinance 246: Rob Davis
motioned to approve the first reading of the Storm Water Utility Ordinance and
Pam Cavey seconded as printed below.
Ayes all. Motion carried.
Section 1. New Section.
The Code of Ordinances of the City of Mechanicsville, Iowa, 2009 is
hereby amended by adding a new Chapter 100, entitled Storm Water Utility, which
is hereby adopted to read as follows:
100.01 PURPOSE. The purpose of this chapter is to establish a Storm
Water Utility and provide a means of funding the construction, operation and
maintenance of storm water management facilities including, but not limited to,
detention and retention basins, storm water sewers, inlets, ditches and drains,
and cleaning of streets. The Council finds that the construction, operation and
maintenance of the City’s storm and surface water drainage system should be
funded through charging users of property which may connect or discharge
directly, or indirectly, into the storm and surface water drainage system.
100.02 DEFINITIONS. For use in this chapter, unless the context
specifically indicates otherwise, the following terms are defined:
1. “Connection” means the
physical act or process of tapping a public storm water sewer or drainage line,
or joining onto an existing side sewer, for the purpose of connecting private
impervious surface or other storm and surface water sources or systems to the
public storm and surface water system. It also includes creation or maintenance
of impervious surface that causes or is likely to cause an increase in the
quantity or decrease in quality or both from the natural state of storm water
runoff, and which drains, directly or indirectly, to the storm and surface
water system.
2. “Customer” means, in addition
to any person receiving storm water service from the City, the owner of the
property served, and as between such parties the duties, responsibilities,
liabilities and obligations hereinafter imposed shall be joint and several.
3. “Storm and surface water
drainage system” means any combination of publicly owned storm and surface
water quantity and quality facilities, pumping, or lift facilities, storm and
secondary drain pipes and culverts, open channels, creeks and ditches, force
mains, laterals, manholes, catch basins and inlets, including the grates and
covers thereof, detention and retention facilities, laboratory facilities and
equipment, and any other publicly owned facilities for the collection,
conveyance, treatment and disposal of storm and surface water system within the
City, to which sanitary sewage flows are not intentionally admitted.
4. “User” means any person who
uses property that maintains connection to, discharges to, or otherwise
receives services from the City for storm water management. The occupant of
occupied property is deemed the user. If the property is not occupied, the
person who has the right to occupy it shall be deemed the user.
100.03 STORM WATER DRAINAGE
SYSTEM DISTRICT ESTABLISHED. Pursuant
to the authority of Section 384.84[5] of the Code of Iowa, the entire City is
hereby declared a Storm Water Drainage System District for the purpose of
establishing, imposing, adjusting and providing for the collection of rates for
the operation and maintenance of storm water management facilities. The entire
City, as increased from time to time by annexation, shall constitute a single
Storm Water Drainage System District. (Code of
100.04 RATES. Each customer shall pay for storm and surface water
drainage system service provided by the City. The rates for the operation and
maintenance of the storm water management facilities shall be collected by
imposing a monthly rate on each residential, commercial and industrial user
within the City. The Council may adopt rules, charges, rates, and fees for the
use of the City’s storm and surface water system, and for services provided by
the City relating to that system. Such rules may include delinquency and
interest charges and penalties. Such charges and fees shall be just and
equitable based upon the actual costs of operation, maintenance, acquisition,
extension and replacement of the City’s system, the costs of bond repayment,
regulation, administration, and services of the City. A fee of two dollars
($2.00) shall be charged to each residential utility customer each billing
cycle and a fee of three dollars ($3.00) shall be charged to each commercial
utility customer each billing cycle.
100.05 PAYMENT OF BILLS. All Storm Water Drainage System District charges shall
be due and payable under the same terms and conditions provided for payment of
a combined service account as contained in Section 92.04 of this Code of
Ordinances. All City services may be discontinued in accordance with the
provisions contained in Section 92.05 if the combined service account becomes
delinquent, and the provisions contained in Section 92.08 relating to lien
notices shall also apply in the event of a delinquent account. (Code of
100.06 LIEN FOR NONPAYMENT.
The owner of the premises served and
any lessee or tenant thereof shall be jointly and severally liable for charges
for the operation and maintenance of the storm water management facilities. Any
such charges remaining unpaid and delinquent shall constitute a lien upon the
premises served and shall be certified by the Clerk to the
Section 2. Repealer.
All ordinances or parts of ordinances in conflict with the provisions of
this ordinance are hereby repealed.
Section 3. Severability Clause. If any section, provision or part of this
ordinance shall be adjudged invalid or unconstitutional such adjudication shall
not affect the validity of the ordinance as a whole or any section, provision
or part thereof not adjudged invalid or unconstitutional.
Section 4. When effective. This ordinance shall be in effect from and
after its final passage, approval and publication as provided by law.
Calvin Paup motioned and
Rob Davis seconded to dispense with the second and third readings. Ayes all.
Motion carried.
Dee Cook motioned and Pam
Logue seconded to adopt the ordinance. Roll call vote: Ayes: Cook, Logue, Paup,
Cavey, and
Second reading on the Ordinance 247 concerning the
franchise agreement with IP&L for electric service: Rob Davis motioned and Pam Logue seconded to approve
the second reading of the ordinance. Ayes
all. Motion carried.
Rob Davis motioned and Calvin
Paup seconded to dispense with the third reading of the ordinance. Pam Cavey motioned and Dee Cook seconded to
adopt the ordinance for electric service as published in the notice for public
hearing. Roll call vote: Ayes: Cook,
Logue, Paup, Cavey, and
Second reading on Ordinance 248 concerning the franchise
agreement with IP&L for gas service: Dee Cook motioned and Calvin Paup seconded to approve the second reading
for the franchise agreement with IP&L gas service.
Dee Cook motioned and Rob
Davis seconded to dispense with the third reading.
Dee Cook motioned and Calvin
Paup seconded to adopt the ordinance for gas service as published in the notice
for public hearing. Roll call vote: Ayes: Cook, Logue, Paup, Cavey, and
New business
Sealed bids on removal of dead trees: Calvin Paup motioned, Pam Logue seconded to accept
the sealed bid on the removal of 5 dead trees for $1600 from Odd Jobber. Ayes all.
Motion carried.
Kluesner Construction crack seal $3944.68 Pam Cavey
motioned Rob Davis seconded to approve the proposal from Kluesner to do crack
sealing on W Second between Washington and Fayette and on W South Street. Ayes all. Motion carried.
Request for city to consider applying for Housing
rehab grant: Pam Cavey motioned, Dee
Cook seconded to begin gathering information necessary to apply for the Housing
rehab grant. Ayes all. Motion carried.
Request for removal of underground fuel tank: Calvin Paup
motioned, Pam Logue seconded to send a copy of the letter from the attorney to
the property owner summarizing the responsibilities and procedures for the
underground fuel tank that was discovered.
Ayes all. Motion carried.
Northland Securities: Information
was provided on alternative sources of financing. Council is not interested at this time.
Resolution to transfer LOST funds to the Capital
Project fund: Resolution 2012-8 was introduced by Pam Logue
and seconded by Dee Cook to transfer $32,357.42 to the Capital Project Fund
from the LOST fund. Roll call vote:
Ayes: Cook, Logue, Paup, Cavey, and
Clean carpets at library: Calvin Paup
motioned, Pam Cavey seconded to authorize having the carpets cleaned at the
library following the installation of the reading garden. Ayes all.
Motion carried.
Adoption of record retention guidelines: Pam Cavey
motioned, Dee Cook seconded to adopt the manual from the Iowa League of Cities
as a reference for destruction of documents.
Ayes all. Motion carried.
Appointment to Library Board: Gary Doerman
and Ann Canfield terms are expiring on the library board. Gary Doerman and Adam Eby were appointed to a
3 year term. Many thanks to Ann Canfield
for the years of service she provided to the board. Dee Cook motioned, Pam Cavey seconded to
approve the appointments. Ayes all. Motion carried.
Committee Reports: None.
Correspondence:
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Rob Davis motioned, Calvin Paup seconded,
to adjourn the meeting at 8:54 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance
Officer