City of
REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: Kathy Moravek addressed the council regarding a complaint she filed about
the curb cuts at the park stating that they are not done to
CONSENT AGENDA: Deanna Cook
motioned, Larry Beck seconded to approve the consent agenda including the
agenda, finance reports, claims, minutes from 5/9/11, cigarette permit for
Casey’s, and the Lion’s Club volunteering to stain the pavilion. Roll call vote: Ayes: Paup, Barnhart,
Cook, and Beck Nays:
None. Absent: Brown. Motion carried.
The claims approved were
as follows:
HUNT, BRADY OTHER PROF
ACCO CHEMICALS $621.60
AGVANTAGE FS INC GROUNDS MAINTENANCE &
REPAIR $36.78
AIRGAS NORTH CENTRAL OPERATING SUPPLIES $171.40
ALLIANT ENERGY ELECTRIC/
AMAZON.COM LIBRARY MATERIALS $937.76
AMENT, INC ENGINEERING EXPENSE $534.79
AREA AMBULANCE SERVICE OTHER PROF
BANYON
CASEYS GENERAL STORE VEHICLE OPERATIONS $1,010.55
CEDAR
CHASE
CJ COOPER &
ASSOCIATES INC MEDICAL/WELLNESS EXPENSE $30.00
ED M FELD EQUIP CO INC ALLOWANCES - UNIFORMS $3,200.00
ENTWISLE, ANGIE JANITORIAL EXPENSE $300.00
FRIENDS OF THE ANIMALS OTHER CONTRACTUAL SERVICE $50.00
GEE WILLIE ENTERTAINMENT OTHER PROF
GRAINGER MINOR EQUIPMENT $274.88
GRAYBILL COMMUNICATIONS OTHER CAPITAL EQUIP $650.00
GREENVALLEY AG & TURF
LLC VEHICLE REPAIR $11.25
HARTMAN, JUDY OPERATING SUPPLIES $172.59
HENDLEY,
HIMES, DAVID OTHER CAPITAL OUTLAY $293.76
IWIRELESS TELECOMMUNICATIONS $69.95
JJJ ENTERPRISES, INC UTILITY SYSTEMS &
STRUCTURES $1,439.91
JOHNSON COUNTY REFUSE INC OTHER PROF
KEYSTONE LABORATORIES,
INC OTHER PROF
KLUESNER CONSTRUCTION STREETS $4,233.68
KOCH, YOLUNDA ALLOWANCES - UNIFORMS $64.91
LISBON-MT
LL PELLING CO STREETS $12,120.10
LUKE OBERBRECKLING &
MECHANICSVILLE TELEPHONE
CO TELECOMMUNICATIONS $316.92
MICROMARKETING LIBRARY MATERIALS $85.95
ODD
QUALIFICATION TARGETS INC OPERATING SUPPLIES $138.12
QUILL OFFICE SUPPLIES $141.57
SANDRY
SEEHUSEN INSURANCE AGENCY INSURANCE EXPENSE $782.50
SHEPLEY PHARMACY OPERATING SUPPLIES $182.15
STEINBERG, CHELSEY REFUND DEPOSIT $31.71
TENNEY, BRAD REFUND DEPOSIT $19.99
TIPTON CONSERVATIVE &
ADVERTIS PRINTING & PUBLISHING EXP $191.43
WELLMARK BC BS GROUP INSURANCE $3,691.33
KOCHS
SALES & SERVICE OPERATING SUPPLIES $44.90
BRIDGE
COMMUNITY BANK
PETTY
ODD JOBS
INC
OPEN/CLOSE GRAVES
$1,450.00
US POST
OFFICE POSTAGE
$194.56
PAYROLL
WAGES
$12,413.93
Total Receipts and
Disbursements for month of May by fund
|
Fund |
Receipts |
Disbursements |
|
General |
29,303.92 |
14,814.39 |
|
Road Use Tax |
8,839.88 |
2,51.18 |
|
Employee Benefit |
3,683.01 |
1,763.65 |
|
Local Option Sales Tax |
6,330.45 |
|
|
|
784.96 |
15,50.00 |
|
Library Expendable
Trust |
80.53 |
|
|
Ambulance Trust |
10,654.86 |
1,170.51 |
|
Fire Trust |
.41 |
|
|
Debt Service |
|
14,860.00 |
|
Water Utility |
17,199.31 |
3,072.27 |
|
Sewer Utility |
13,448.51 |
2,878.93 |
|
Solid Waste |
7,658.41 |
6,298.99 |
|
Water Sinking Fund |
|
20,581.00 |
|
Water Deposits |
89.44 |
50.00 |
REPORTS:
Administration
Report: September 21-23 will be the
Iowa League of Cities Annual Conference in
Public Works Report: Zerbe reported the seal
coating of the streets was completed and informed council that Tom Koch donated
the flag for the cemetery on Memorial Day in memory of Bill and Laverna Koch. Dee
Cook motioned, Larry Beck seconded to approve the request for vacation the week
of July 11. Ayes all. Motion carried.
The
curb cut issue on
Police Report: Police Chief Barber reported 2 accidents, 8
agency assists, 2 ambulance assists, 5 animal cases, 2 arrests, 1 motorists
assist, 1 assault, 2 burglary, 12 citizen assist, 1 criminal mischief, 3 harassment,
18 - 911, 6 thefts, 17 traffic stops, 3 citations, 14 warnings, 7 warnings for
code violations for illegal parking, noise disturbance, fireworks violation,
unlawful burning, abandoned refrigerator, and 6 citations issued for illegal
parking, no drivers license, animals at large, persons under legal age alcohol,
careless driving, public urinating.
Fire Report: Lonni Koch reported a total of 7 fire calls
which included 4 storm watch; a 10-50 PI on 5/29; power lines down on 5/30; and
an illegal burn on 6/4.
Calvin
Paup motioned, Carla Barnhart seconded to approve the request to purchase 2
tarps for less than $200. Ayes all. Motion
carried.
Ambulance Report: Lonni Koch reported 27 calls with 9 being
Old Business:
Follow up on Zoll monitor upgrade to Blue tooth and St. Luke’s donation/grant
$2000: Koch informed council that
they have been awarded a $2000 grant from St. Luke’s hospital and needs to
check to see if it can be used for upgrading the Zoll
monitor or if it has to be used exclusively for the purchase of a new one.
Specifications needed
for furnaces in order to publish: Calvin and
Gene will work on providing information needed in order to publish.
Judy Hartman: Library building maintenance (front of
building): Judy
requested council to look at the awning and the wood trim. The wood appears to be peeling. Calvin and Gene will look at.
Reconsider action from
April meeting on amount of fluoride to be added to water: Council decided not to change their original decision
which directed Zerbe to complete paper work with
Residential light on
Crestview drive: After a sight visit and
further discussion council approved Larry Beck and Calvin Paup to talk with
property manager to have lights toned down to reduce the foot candle and light
being projected. Calvin Paup motioned,
Dee Cook seconded the action to be taken.
Ayes all.
Motion carried.
Proposals for sidewalk
from
Policy resolution: Larry Beck motioned, Dee
Cook seconded to approve Resolution 2011-12 for establishing snow removal
priorities, setting fees for the use of the
New Business:
Doug Weber sidewalk
replacement: Doug informed council that his
insurance company is requesting that he replace his sidewalk. The curb and
gutter along the whole block is also in need of repair and really needs to be
done before he can replace his sidewalk.
Calvin Paup motioned and Larry Beck seconded to approve Doug replacing
the sidewalk and requested Zerbe to get proposals for replacing the curb and
gutter along the whole block. Ayes all. Motion
carried.
Doyle Pickering complaint
on unsafe building: Doyle Pickering, Sharon
Pickering, Joe Myers, and Dodee Myers informed
council about raccoons living in the house between them and the yard not being
mowed. Chief Barber explained that these
two issues are being addressed through the nuisance abatement process; however,
it all takes time to follow due process.
Amendment 1 to
contract with Ament Inc. professional services agreement: Larry Berns
was present to answer any questions the council had regarding the
modifications. The changes were due to
the original contract being prepared for 25 days of construction rather than 35
days and the material testing and plant monitoring was only an estimate and is
now prepared with a bid of not to exceed.
Larry Beck motioned, Carla Barnhart seconded to authorize the Mayor to
sign the amendment. Ayes
all. Motion carried.
Gutter proposal for
pavilion: Larry Beck motioned, Dee Cook seconded to
approve the proposal from Eastern Iowa Gutter for the installation of rain
gutters on the enclosed pavilion at a cost of $778.50. Ayes all. Motion carried.
Appointments: Calvin Paup motioned, Larry
Beck seconded to approve the following appointments: Library Board: Michelle Finnegan, Rob Yost; Park Board: Deb
Himes,
Open sealed bids for
ambulance: None received.
Sign retro
reflectivity plan for compliance & proposal received from Ament: Larry Beck motioned, Carla Barnhart seconded
to accept the proposal from Ament for reviewing the signs and applying for the
small town sign grant in order to be in compliance with the January 2012
unfunded mandate for sign maintenance program and addressing the minimum sign
retro reflectivity requirements. Ayes all. Motion
carried.
Vacuum Truck/28E Olin,
Lowden, OJ: Mayor Stine
provided some information he received at the last Mayors meeting on a sharing
arrangement these communities have between themselves. Mechanicsville uses Municipal Pipe to provide
this type of service and therefore no consideration or action taken.
Removal of dead pine
trees in
Sidewalk repairs not
completed 5/3/11, action to require work to be done and assess cost against
property owner: Calvin Paup motioned, Larry Beck
seconded to proceed with getting bids on replacing the two sidewalks and the
city’s alley and send copy to property owner.
Ayes all.
Motion carried.
Provide goals of
city’s expectations for
What the city has
available to our citizens when Mechanicsville has a tornado warning: Citizens need to formulate their own plan for
where they will go for their safe place.
It was re-confirmed that the
Forming a
softball/baseball diamond committee:
Carla
Barnhart requested if a committee could be formed to research if we can get a
diamond/athletic field in Mechanicsville.
It was suggested that at least one or two people from the council be on
the committee and next month bring ideas and names of anyone willing to commit
to be on the committee.
Additional Maintenance
shed: Discussion about adding maintenance shed on
the lot acquired at corner of Monroe and
Committee Reports: None
Correspondence: Information was shared about the availability
of FEMA grant applications for fire trucks with a high priority being placed on
those that need tanker trucks. Council
indicated that we should try to apply for the grant.
Set next regular meeting
date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Larry Beck motioned, Calvin Paup seconded,
to adjourn the meeting at 10:01 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance
Officer