City of
REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: None.
CONSENT AGENDA: Calvin Paup then motioned, Larry Beck seconded to
approve all items under the consent agenda including the agenda, finance
reports, claims, and minutes from
The claims approved were
as follows:
|
ACCO |
CHEMICALS |
$666.00 |
|
AGVANTAGE
FS INC |
VEHICLE
OPERATIONS |
$665.97 |
|
|
OPERATING
SUPPLIES |
$1,405.20 |
|
ALLIANT
ENERGY |
ELECTRIC/ |
$6,395.66 |
|
ALTERATIONS |
ALLOWANCES
- UNIFORMS |
$13.00 |
|
AMAZON.COM |
LIBRARY
MATERIALS |
$270.94 |
|
AMENT,
INC |
ENGINEERING
EXPENSE |
$1,093.28 |
|
AREA
AMBULANCE SERVICE |
OTHER
PROF |
$140.00 |
|
BARNES
& NOBLE |
LIBRARY
MATERIALS |
$318.81 |
|
BEMER
ROOFING |
BLDG
MAINT & REPAIR |
$6,250.00 |
|
BRIDGE
COMMUNITY BANK |
POSTAGE/SHIPPING |
$84.42 |
|
BUSINESS
RADIO SALES & SERVICE |
MINOR
EQUIPMENT |
$427.77 |
|
CARUS
CORPORATION |
CHEMICALS |
$363.40 |
|
CASEYS
GENERAL STORE |
VEHICLE
OPERATIONS |
$494.06 |
|
|
PAYMENTS
TO OTHER AGENCIES |
$1,170.00 |
|
CENTRAL
TANK COATINGS INC |
OTHER
PROF |
$4,300.00 |
|
ED
M FELD EQUIP CO INC |
ALLOWANCES
- UNIFORMS |
$456.50 |
|
ENTWISLE,
ANGIE |
JANITORIAL
EXPENSE |
$300.00 |
|
FRIENDS
OF THE ANIMALS |
ANIMAL
CONTROL |
$100.00 |
|
GALLS |
ALLOWANCES
- UNIFORMS |
$123.45 |
|
HARTMAN,
JUDY |
OPERATING
SUPPLIES |
$75.00 |
|
INSTACODE
INSTITUE |
SOFTWARE
UPGRADE |
$89.00 |
|
IOWA
CODIFICATION, INC |
OTHER
PROF |
$650.00 |
|
IOWA
DEPARTMENT OF NATURAL |
PERMIT
STORM WATER |
$175.00 |
|
IOWA
DEPARTMENT OF TRANSPORTAT |
MINOR
EQUIPMENT |
$254.68 |
|
JENSEN
READY MIX |
CEMENT |
$618.23 |
|
JOHNSON
COUNTY REFUSE INC |
OTHER
PROF |
$2,887.50 |
|
KEYSTONE
LABORATORIES, INC |
TESTOMG |
$574.90 |
|
|
|
$3,334.50 |
|
KOCHS
PAINT & LUMBER |
BLDG
MAINT & REPAIR |
$254.09 |
|
LISBON-MT
|
OTHER
PROF |
$225.00 |
|
LL
PELLING |
STREET
MAINT EXP |
$12,043.55 |
|
LUKE
OBERBRECKLING & |
STREET
MAINT EXP |
$8,012.00 |
|
LYNCH
|
VEHICLE
REPAIR |
$329.36 |
|
MECHANICSVILLE
TELEPHONE CO |
LIB
COMPUTER & TELEPHONE |
$1,943.20 |
|
ODD
JOBBER |
OTHER
CONTRACTUAL SERVICE |
$1,000.00 |
|
ODD
JOBS INC |
BURIALS |
$800.00 |
|
QUILL |
OFFICE
SUPPLIES |
$396.55 |
|
SANDRY
|
MINOR
EQUIPMENT |
$1,399.75 |
|
SEEHUSEN
INSURANCE AGENCY |
INSURANCE
EXPENSE |
$79.00 |
|
STAPLES |
OFFICE
SUPPLIES |
$74.87 |
|
TIPTON
CONSERVATIVE & ADVERTIS |
PRINTING
& PUBLISHING EXP |
$478.86 |
|
WALLYS
WELDING |
MINOR
EQUIPMENT |
$1,225.91 |
|
WELLMARK
BC BS |
GROUP
INSURANCE |
$4,099.77 |
|
WENDLING
QUARRIES INC |
STREETS |
$101.51 |
|
|
OPERATING
SUPPLIES |
$329.66 |
|
FOREMOST
PROMOSTIONS |
SAFETY
SUPPLIES |
$161.50 |
|
|
TRAINING |
$15.00 |
|
CEDAR
COUNTY |
ASSOCIATION
DUES |
$200.00 |
|
WALMART |
MINOR
EQUIPMENT |
$66.07 |
|
PIER
1 IMPORTS |
OTHER
CAPITAL OUTLAY |
$1,425.80 |
|
PAYROLL |
WAGES |
14,297.58 |
Total Receipts and
Disbursements for month of August by fund
|
Fund |
Receipts |
Disbursements |
|
General |
2,191.50 |
46,286.93 |
|
Road Use Tax |
11,962.92 |
2,794.80 |
|
Employee Benefit |
|
1,446.86 |
|
Local Option Sales Tax |
5,972.27 |
|
|
|
|
|
|
Library Expendable
Trust |
9.78 |
|
|
Ambulance Trust |
15,147.97 |
1,932.41 |
|
Fire Trust |
.36 |
|
|
Gift Tree Trust |
|
|
|
Gift |
|
|
|
Capital Project |
|
6345.42 |
|
Perpetual Care |
|
|
|
Water Deposits |
100.00 |
8.34 |
|
Water Utility |
9,212.80 |
1,358.19 |
|
Sewer Utility |
6,204.11 |
3,608.36 |
|
Solid Waste |
8,220.10 |
9,066.79 |
REPORTS:
Administration
Report: Coppess reported on information
received from Mike Fisher, HR Green regarding a payback of 18 years without any
grants if a turbine was installed at the Lagoon; a Storm Water Solutions
Workshop is happening on October 6 from 9:00 to 4:00 in West Des Moines; and a
Public Service Announcement on “How to Really Start Your Own Business” will be
taking place in 3 parts with the first session Sept. 28 at Kirkwood.
Public Works Report: Zerbe reported the east
tower washed; storm sewer repairs completed; slide installed at the park;
enclosed the skate ramp; Oct. 12 set for Fall Clean Up with strict rules on no
construction waste; 2 storm sewer repairs were needed at the park; wash out at
the lift station was cemented and the railing at the Post Office was
installed. Larry Beck motioned, Gene
Brown seconded to approve the vacation request for Albaugh on Sept. 16 &
17. Ayes all.
Brown
requested that additional sand be placed around the new equipment at the park
and Zerbe indicated that the 2 items needed to be lowered 8 inches before
additional sand was placed. Council
requested follow up with Oberbreckling on widening the tennis court posts to 42
feet and the cleanout at the lagoon.
Police Report: Police Chief Barber was on vacation. The written report submitted included 6
agency assist, 2 ambulance assists; 1 animal case, 3 citizen assist, 1
harassment; 5-911 calls, 2 theft; 7
traffic stops with 7 warnings. One
abatement filed; 1 bad check notice served; 9 warnings for code violations for golf
cart violation; illegal parking; curfew violation; possession of a dangerous
animal; loud music; and alcohol in public.
Fire Department
Report: Lonni Koch reported calls
for the Fire Department which included a 10-50 on 8/8; storm watch on the 8/9; assist medical exam 8/12;
alarm at elementary 8/13; car accident 8/18 & 9/1; power pole down 9/2; and
lifting assistance on 9/4.
October 3-9 is Fire
Prevention week; October 10 is the annual Fire and Ambulance Volunteer Pancake
Breakfast; and the State Fire Marshall’s office will be announcing a100 years—100%
campaign which seeks to check for and install at least two smoke detectors in the homes of Iowa school children grades
K-6 by the end of calendar year 2011.
Ambulance Report: Lonni reported 28 medical calls, 6 trauma, 1 tier A-4; 3 mutual aid; 5 refusals, 4 calls were
to Stanwood and 2 to Clarence for a total of 34 calls. Gene and Connie Knutsen retired from the
service and Lonni is acting coordinator.
Calvin Paup motioned, Dee Cook seconded to approve Lonni Koch as the
Ambulance Coordinator.
Brittany Schroeder was
introduced as a new member to the Ambulance.
Lonni also reported on the results of the recent inspection which has a
total of 6 minor deficiencies.
Corrections have been made and response is being prepared to send in
with copies going to the Medical Director and to Shepley Pharmacy.
Two EMS Agreements were
reviewed regarding the transportation agreement and the contingency plan with
the surrounding ambulance services. Agreements
were signed without prior council action; state requires plans to be in place, however,
may be a duplicate of existing 28E agreements.
Additional research on what is covered in the current 28E agreements
will be done.
Lonni Koch informed the
council that 2 bids have been received for purchasing a new ambulance. They can save $2500 off the price of the cot
if it is ordered by September 30. They
plan to use $6000 from memorials and the remaining $4000 would need to be paid
from the Ambulance Trust Fund. No action
taken due to not being listed on the agenda.
Old Business:
MB west Doors: Motion was made by Larry Beck,
seconded by Carla Barnhart to authorize the Mayor to sign the revised proposal
from John Hale, New Creations for the installation of the doors and tinted
glass at the Memorial Building at a cost of $10,529. The work is scheduled to start September 20
and take up to two weeks to complete.
New Business:
Central Tank Coatings,
inspection found seams on roof spreading & options to address: Kelly Koehn reported that the
tower was cleaned and the drain installed so that the tower can now be cleaned
without shutting down the system. The
issue with the roof on the old tower can be handled by caulking which may last
5 years, but it also needs to have a 24” hatch installed on the bottom in order
to be OSHA Compliant for a total cost of $7,000. Another option is to put on a new roof and
install the hatch at a cost of $26,000.
Calvin Paup motioned, Larry Beck seconded to table until the next
meeting. Ayes all. Motion carried.
SRTS: Jane Pate provided an update on the SRTS
which included the Notice of Intent for the NPDES General Permit No. 2 being submitted
along with the Public Notice of Storm Water Discharge; developed and submitted
check plans and construction cost opinion to the IA DOT and the City; submitted
request to IA DOT for Design Exception for Proposed Minimum Sidewalk Width to
be 4 foot instead of 5; and developed the final plans and construction cost
opinion. There is one remaining property
acquisition negotiation to complete with the goal to complete and submit the
project development certification document to IA DOT and be eligible for the
DOT bid letting during December & January.
Resolution for snow
removal on 10 foot portion of Trail: The city
council discussed snow removal on the 10 foot wide section of the SRTS north of
the alley north of
Walks adjoining SRTS
and needing repair/replacement: Cook and
Barnhart walked the sidewalks and identified 3 areas that needed to be
addressed. Larry Beck motioned, Deanna
Cook seconded to send a letter to the two property owners indicating that the
sidewalks must be repaired. Ayes all. Motion
carried. The third area is an alley area
of which the city will replace.
Recommendation from
P&Z for
Casey’s/Oberbreckling
property: Request for amendment to Ordinance 70, the
official zoning ordinance for Lots 7,8,9,10, 11 & 12 in Block 11 and Outlot 27 containing approx. 1.46 acres from R-2 to
C-2: Larry Beck motioned, Gene Brown
seconded to forward the request to the Planning and Zoning Commission to
request a recommendation. Ayes all. Motion
carried. No additional comments on the
review of the site plans or the
Park board: Ball
field/athletic field proposal and application for Cedar County Community
Foundation Grant $10,000 match: Tina presented information to the city council
regarding a grant application that would require a $10,000 match from the city,
which would enable the city to purchase up to 4 acres of land east of the elementary
school for the purpose of installing a ball field/athletic field area. The total cost of the project was estimated
to be $32,570 and included several hours of donated labor from volunteers and
many others in the community in order to recycle the existing fencing and
lighting from the former elementary site.
A motion was made by Calvin Paup, seconded by Gene Brown to commit
$10,000 of Local Option Sales tax funds to the project with a successful grant
being awarded. Ayes
all. Motion carried.
Rock Donation for
sign: Gene Brown motioned, Carla Barnhart seconded
to approve accepting the donated sign rock for
Benches in
The Park Board will
again be organizing the Trunk or Treat activity which will be held on
Sunday, October 31 from
It
was also reported that there are currently two vacancies on the Park Board due
to Jennifer Crandall and Kelly McCullough’s terms expiring.
Bill Schulte,
A
motion was made by Calvin Paup, seconded by Gene Brown to approve the first
reading of the following ordinances:
Ordinance 238 amending provisions pertaining to
Sidewalk Standards and relates to
the construction of curb ramps and sloped areas and requires them to be
constructed in accordance with federal regulations;
Ordinance 239 amending provisions pertaining to
traffic regulations repealing the
section on Cowl Lamps; adding the prohibition of text messaging while driving;
prohibiting certain actions against bicyclists by the operator of a motor vehicle;
and adding an exception to the requirement that a vehicle’s registration card
be carried in the vehicle at all times;
Ordinance 240 amending provisions pertaining to
all-terrain vehicles and amending to
allow a city to designate streets which may be used for operation of ATV’s and
off-road utility vehicles and to allow them to stop at service stations or
convenience stores;
Ordinance 241 amending provisions pertaining to
providing false identification information adding a new section that prohibits giving false identification to a
peace officer, emergency medical care provider or fire fighter; and
Ordinance 242 amending provisions pertaining to
municipal infractions regarding
violations that affect real property and the condition of the property, the
citation shall include a legal description of the property and a copy be filed
with the county treasurer. Ayes all. Motion
carried.
A motion to waive the
second and third readings was made by Larry Beck, and seconded by Calvin
Paup. Ayes all. Motion carried.
A motion was made by
Larry Beck, seconded by Gene Brown to adopt Ordinances 238-242. Roll call vote: Ayes: Beck, Brown,
Cook, Paup, and Barnhart. Nays: None. Motion carried and ordinances
adopted.
Committee Reports: Safety Committee met and determined that the
Ambulance Coordinator position will remain temporary until November. Ambulance
personnel would like it to be an $18/hour position with a maximum of 16 hours
per week, would like input before writing a job description.
Snow
removal committee met and suggested that it would be best to implement an
alternate side of street parking arrangement; however that will require the
purchasing of additional signage and the installation of them.
Insurance
committee reported that there will be a 14% increase in the base rate and that
a special meeting would be preferred in order to review the information with
the agent when the renewal information is received.
Correspondence:
IDNR inspection of the waste
water system which reported weeds and small trees growing on the lagoon berms which is a violation and must be removed by November
26. Iowa Workforce Development
announcing a need for building deconstruction and building material recycling
in
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Calvin Paup motioned, Gene Brown
seconded, to adjourn the meeting at 9:46 p.m. Ayes all. Meeting
adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance
Officer