REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: Christopher Surls filed a declaration of
submission of property to Horizontal Property Regime pursuant to Chapter 499B
of the Code of Iowa and provided explanation that the procedure is necessary in
order to turn an existing building into a condo. The building is still required to follow the
existing zoning requirements. It will
allow them to sell the residence above separately from the store below.
Fran
and Calvin Robinson and Verlin Eaker
requested the council to change the city policy regarding the property owner being
responsible for the removal of tree stumps.
Chad
Bonser requested to build a set of steps on city
property in order to access the city parking area
behind his house.
CONSENT AGENDA: Calvin Paup motioned,
Pam Cavey seconded to approve the consent agenda including the agenda, minutes
from 10/05/13, finance reports, and claims, Roll call vote: Ayes: Paup,
Logue, Cavey, and Davis. Nays: None. Absent: Cook. Motion
carried.
The claims approved were as follows:
ALLIANT ENERGY ELECTRIC/GAS EXPENSE $6,989.02
AMAZON.COM LIBRARY MATERIALS $43.89
APPARATUS TESTING SERVICES OPERATIONAL EQUIP REPAIR $137.50
AREA AMBULANCE SERVICE OTHER PROF SERV EXP $100.00
BOUND TREE MEDICAL OPERATING SUPPLIES $369.14
BRIDGE COMMUNITY BANK POSTAGE/SHIPPING $93.99
CAR QUEST AUTO PARTS VEHICLE REPAIR $2.27
CASEYS GENERAL STORE VEHICLE OPERATIONS $623.44
CEDAR
CENTRAL TANK COATINGS INC OTHER PROF SERV EXP $5,800.00
CHASE CARD SERVICES POSTAGE/SHIPPING $481.14
CHILDRENS PLUS INC LIBRARY MATERIALS $322.17
DENISE MENDENHALL OTHER PROF SERV EXP $200.00
ENTWISLE, ANGIE JANITORIAL EXPENSE $300.00
HACH COMPANY CHEMICALS $59.25
HARDEN LAWN SERVICE OTHER PROF SERV EXP $2,400.00
HART-FREDERICK CONSULTANTS PC OTHER PROF SERV EXP $4,343.93
HARTMAN, JUDY TRAINING $15.00
HAWKEYE INTERNATIONAL TRUCKS VEHICLE REPAIR $199.95
IMFOA TRAINING $70.00
IOWA DEPARTMENT OF NATURAL RES OTHER PROF SERV EXP $66.00
JOHN DEER FINANCIAL VEHICLE REPAIR $39.08
JOHNSON COUNTY REFUSE INC OTHER PROF SERV EXP $3,002.50
KEYSTONE LABORATORIES, INC OTHER PROF SERV EXP $396.00
KIECKS ALLOWANCES - UNIFORMS $125.66
KOCH, DANIEL & YOLUNDA SAFETY SUPPLIES $19.26
KOCHS SERVICE & SUPPLY LLC OPERATIONAL EQUIP REPAIR $79.30
LISBON-MT
LUKE OBERBRECKLING & SONS OTHER PROF SERV EXP $1,650.00
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $1,044.22
MOLINE DISPATCH PUBLISHING CO PRINTING & PUBLISHING EXP $1,093.25
MT
POLAR ENGRAVING MERCHANDISE FOR RESALE $1,252.50
POSITIVE PROMOTIONS SAFETY SUPPLIES $119.45
QUILL OFFICE SUPPLIES $33.27
ROTO-ROOTER OTHER PROF SERV EXP $3,067.03
SANDRY FIRE SUPPLY LLC ALLOWANCES - UNIFORMS $187.00
SHEPLEY PHARMACY OPERATING SUPPLIES $52.62
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $445.59
VOGUE SUBSCRIPTION & ED
MATERIAL $10.00
WALMART MINOR EQUIPMENT $56.94
WELLMARK BC BS GROUP INSURANCE $483.96
WENDLING QUARRIES INC STREETS $2,391.91
ZOLL MEDICAL CORPORATION OTHER CONTRACTUAL SERVICE $255.00
PAYROLL WAGES $9,749.75
Total Receipts and
Disbursements for month of September by fund
|
Fund |
Receipts |
Disbursements |
|
General |
23,999.14 |
15,278.41 |
|
Road Use Tax |
10,316.62 |
2,584.47 |
|
Employee Benefit |
3,597.76 |
665.79 |
|
Local Option Sales Tax |
6,371.39 |
|
|
Library Expendable
Trust |
54.05 |
978.99 |
|
|
475.32 |
|
|
Ambulance Trust |
8,808.16 |
1,098.23 |
|
Debt Service |
3,654.49 |
|
|
Perpetual Care |
1,870.40 |
50.00 |
|
Water Utility |
8,997.06 |
1,593.14 |
|
Sewer Utility |
7,557.81 |
3,914.91 |
|
Solid Waste |
8,172.26 |
5,070.98 |
|
Storm Water Utility |
1,018.92 |
|
|
Water Deposit |
80.12 |
33.26 |
REPORTS:
Fire Report: Lonnie Koch reported 10 fire calls including
smoke alarm, 2 M-A with Tipton, storm watch, lift assist, a bin fire, and vehicle
fires. Calvin Paup motioned, Pam Cavey
seconded to approve Logan Yonkovic to the fire roster
and repairs for 168 pump at a cost of approx. $200 for valves leaking. Ayes all.
Motion carried.
Ambulance Report: A total of 32 ambulance calls were reported. Pam Cavey motioned, Pam Logue seconded to
approve Jeff Silver, EMT-P, Joe Hunt EMT, and Ray Henley, Ryan Steinberg, and
Linda Coppess as drivers for ambulance.
Ayes all. Motion carried. Pam Cavey motioned, Calvin Paup seconded to
approve Lonni Koch, Doug Wolf. and Tera Baker to
attend the IEMSA classes on November 8 and 9, mileage, and room for 2
nights. Ayes all. Motion carried.
Public Works Report: Tom Albaugh reported mowing,
cemetery clean off, and fence for leaves put up.
Police Report: None.
Administration Report: Coppess sent correspondence to Horsefield Construction requesting a specific date for them
to complete the storm sewer project; sludge testing information was sent to
Randy Krutzfield, and information from Cedar County assessor’s office has identified
property that was not properly annexed in 1988 and communication with the city
attorney indicates that it has created an island within the city limits which
technically should not have happened.
The city attorney’s recommendation for the city is that the city council
should take steps to correct it by either doing a voluntary annexation or an
involuntary annexation. There is a
provision in Iowa Code that allows for cities to clean up the city limit lines.
Old business discussion and possible action on:
Request to building steps on city property: Correspondence
from the city attorney indicated that it could be done, although it is not
recommended. Rob Davis motioned, Pam
Logue motioned to request that a resolution be prepared to set the matter for a
public hearing. Ayes all. Motion carried.
New business discussion and possible action on:
Horizontal Property Regime,
Scott and Amy Bishop represented by Christopher Surls
of Norton, Bauman & Surls, PLLC: Information was presented and received in
reference to property located at 201 and
Income Survey: Pam Cavey motioned, Rob Davis
seconded to do an initial mailing of the survey form and request that residents
cross their name/address off from the list when they return the survey to city
hall in order to keep the information confidential and still be able to
determine who has/has not turned one in.
State Revolving Fund Planning & Design Loan
Application: Pam Logue motioned, Rob Davis seconded to
approve completing the application. Ayes
all. Motion carried.
Approve Martin Gardner Architecture Professional
Services contract: Calvin Paup motioned, Pam Cavey seconded to
approve the contract for the construction of the concession stand. Ayes all.
Motion carried.
Policy on stump removal; removal of 4 trees: Pam Cavey
motioned, Calvin Paup seconded to remove the 4 dead trees. The adjacent property owner is responsible
for removing the stump. Ayes all. Motion carried.
Cats: Rob Davis indicated he had received several
complaints about cats not being on a leash.
Citizens are to file a written complaint and it will be followed up
using the nuisance abatement process.
Appoint Donald Strong to Police Chief effective
Accept resignation of Public Works Director/set date
for interviews/affidavit operator: Resignation was accepted with regrets and a
date of October 21 at
Street Sweeper repair/replace: Council
indicated that they did not want to put any more money into the current sweeper
and that if time permitted Tom could go look at the used one and find out how
many hours are on it.
Committee Reports: None.
Correspondence was received from Malaby’s indicating a fire hydrant was not operating. Pam Cavey motioned, Pam Logue seconded to contact
vendors to replace/repair the hydrant.
Ayes all. Motion carried.
Set next regular
meeting date: Due to the Veteran’s
Day holiday, council meeting will be held
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Rob Davis motioned, Pam Logue seconded,
to adjourn the meeting at 9:24 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess, MMC Boyd
A. Stine, Mayor
City Clerk/Finance Officer